Chapter 4 Q & A Flashcards
What should the focus of board of directors meetings be?
AReas that need board decision
The decision making process itself
What are the three functions of a board of directors?
Business
Governance
Community
For each function, list at least one corresponding board responsibility
Business - monitoring maintenance and finances
Governance - adopting & enforcing rules
Community - settling conflicts promoting harmony
What does adequate preparation for a board of directors meeting include?
Adhering to legal requirements of the meetings
Preparing for decision making
Distributing supporting materials (agenda, etc.)
Preparing meeting site
What are some things a manager can do to prepare for decision making at meetings?
Create meeting calendar, schedule meetings, assure involvement of key personnel, communicate agenda, prepare for making of final decisions
Who should receive a notice of a board meeting?
Board members 1 week prior
What items should be included with the notice?
Agenda and supporting materials
What is the standard order of items on a meeting agenda?
Based on parliamentary procedure i.e. pg. 73
What are the various uses of an agenda?
Meeting management tool, ordering of items to be considered, labeling for how items are to be engaged/addressed, allow for guiding meeting focus
What are some considerations when selecting and preparing a site for a board of directors meeting?
Assure comfortability, refreshments = post meeting, avoid alcohol, assure adequate seating, seating to accommodate group deliberation, officer = at head of table
What are the five basic principles of parliamentary procedure that apply to every meeting?
Order Courtesy Majority Rule Protection of Rights Justice
Why is a quorum for a meeting important?
basis for effective decision making. community bylaws set the quorum. Without it formal actions/decision can not take place
Describe some things a presiding officer can do during a meeting to facilitate decision making.
Open the meeting, assure meeting flow, keep discussions focused, assure meetings aren’t excessively long
What are some rules that apply to debate at meetings that help to keep discussion focused and disagreements impersonal?
All remarks to presiding officer
Discontinue speaking when presiding officer speaks
Confine remarks to topic being discussed
Avoid the use of members names when discussion issues (depersonalize)
Providing warning of serious offenses if/when perpetrated
What is the purpose of an executive session?
Making decisions of a sensitive nature (closing session to others ie. owners)
What are some topics for an executive session that the law usually allows?
Personnel issues, contracts, lawsuits, violations
Who is responsible for taking minutes at a board meeting?
Board Secretary
