Chapter 4 Payroll Systems

Question 1

Create a payroll system statement of requirements for your organization

Answer 1

• employee records
• payroll processing
• employment records
• data input
• statutory reporting
• payment details
• absence records
• statutory records

Question 2

Compare your systems functionality against the statement of requiremen and prepare a gap analysis

Answer 2

Review current capabilities and requirements of new and old systems. Consider time, money, people

Question 3

Prepare a business case to select the most appropriate payroll system for an
organization

Answer 3

• Present rationale for selecting new
system
• Show estimated costs, benefits and
shortcomings of remaining with current system

Your task is to prepare a business case
that explains the need, outlines the alternatives and makes a recommendation. A business case is a report that presents the rationale for making a decision about
expenditure by providing evidence of the need, the net benefit of each possible solution and a recommended course of action. A good business case demonstrates to the decision-maker that the project will provide a net benefit. It is not enough to demonstrate a benefit; the project should provide a benefit that is greater than the cost.
1. Identify the issues - needs
2. Analyze the situation - gap
3. Identify alternatives - options
4. Make a recommendation - action

Question 4

Discuss the process for implementing a new payroll system

Answer 4

The following critical elements must be included in any implementation
schedule:
-timing 
-current business processes review
-communication
-testing
-training
-conversion

Question 5

Key objectives for any payroll system

Answer 5

1. Pay on time
2. Produce accurate results
3. Meet statutory compliance requirements
4. Meet contractual requirements
5. Be cost effective