Chapter 4 Implementing Project Integration Management

Question 1

Activity attributes

Answer 1

Activity that have special conditions, requirements, risks, and other conditions should be documented.

Question 2

Activity cost estimates

Answer 2

The cost of resources, including materials, services, and, when warranted, labor should be estimated.

Question 3

Activity list

Answer 3

A shopping list of all the activities the project team must complete in order to satisfy the project. This list is an input to the project network diagram.

Question 4

Assumption log

Answer 4

A document that clearly identifies and tracks assumptions that are made in the project. All assumptions need to be tested for their validity, and the outcome of the test should be recorded.

Question 5

Benefit measurement methods

Answer 5

Project selection methods that compare the benefits of projects to determine which project the organization should invest its funds into.

Question 6

Benefit/cost ratios

Answer 6

Shows the proportion of benefits to costs; for example 4:1 would equate to four benefits and one cost.

Question 7

Change control board

Answer 7

A group of decision makers that review proposed project changes.

Question 8

Change control system

Answer 8

A predefined set of activities, forms, and procedures to entertain project change requests.

Question 9

Change log

Answer 9

As changes to the project time, cost, or scope enter the project, they should be recorded in the change log for future reference.

Question 10

Change management plan

Answer 10

When changes are approved for a project, including time, cost, scope, or contract, there needs to be a plan on how the project team will manage these new changes within the project.

Question 11

Communications management plan

Answer 11

Defines the required communications and how they will be fulfilled; explains the methods used for gathering, storing, and dispersing information to appropriate parties. In addition,mother communications management plan maps out the schedule of when the expected communication needs will be met.

Question 12

Configuration management

Answer 12

The control and documentation of the project’s product features and functions.

Question 13

Constrained optimization methods

Answer 13

Complex mathematical models to determine the likelihood of a project’s success in order to determine if the organization should invest its funds into the project.

Question 14

Constrains

Answer 14

Anything that limits the project manager’s options; for example, time, cost, and scope are always project constrains.

Question 15

Contract

Answer 15

A legally binding agreement between the buyers and sellers that defines the roles and responsibilities of all parties in the agreement.

Question 16

Cost management plan

Answer 16

Explains how variances to the costs of the project will be managed. The plan may be based on a range of acceptable variances and the expected response to variances over a given threshold.

Question 17

Duration estimates

Answer 17

The prediction of how long the project work will take to complete.

Question 18

Earned value management

Answer 18

A suite of formulas to measure the project’s overall performance for time and costs.

Question 19

Forecast

Answer 19

Throughout the project, the project manager will creat forecasts about the expected project completion is Future Value = Present Value (1+i)n, where i is the value of return and n is the number of time periods.

Question 20

Historical information

Answer 20

Any information created in the past that can help the current project succeed.

Question 21

Human resources plan

Answer 21

Details on how the project team members will be brought onto and released from the project.

Question 22

Internal rate of return

Answer 22

A benefit measurement formula to calculate when the present value of the cash flow equals the project’s original investment.

Question 23

Issue log

Answer 23

Issues are decisions that are usually in disagreement among two or more parties. Issues are recorded in the issue log, along with an issue owner designation, an issue date for resolution, and the eventual outcome of the issue.

Question 24

Lessons learned

Answer 24

Ongoing collection of documentation about what has and has not worked in the project; the project manager and the project team participate in lessons-learned creation.

Question 25

Murder board

Answer 25

A group of decision makers that may determine to “kill” a proposed project before it is officially launched, based on the board’s findings on the likelihood of the project’s success.

Question 26

Net present value

Answer 26

A benefit measurement formula that provides a precise measurement of the present value of each year the project generates a return on investment.

Question 27

Payback period

Answer 27

The duration of time it takes a project to earn back the original investment.

Question 28

Performance reports

Answer 28

These formal reports define how the project is performing on time,most, scope, quality, and any other relevant information.

Question 29

PMIS

Answer 29

A project management information system is typically a software system, such as Microsoft Project, to assist the project manager in managing the project.

Question 30

Present value

Answer 30

A benefit measurement formula to determine what a future amount of funds is worth today. The formula is present value = future value /(1+i)n, where I is the value of the return and n is the number of time periods.

Question 31

Process improvement plan

Answer 31

Identifies method to track and eliminate waste and non-value-added activities.

Question 32

Procurement documents

Answer 32

All of the documents for purchasing, such as request for quotes, invitation to quotes, invitation to bid, request for proposal, and the responses, are stored as part of the project documentation.

Question 33

Procurement management plan

Answer 33

Describes the procurement process from solicitation to source selection. The plan may also include the requirements for selection as set by the organization.

Question 34

Project baselines

Answer 34

Three baselines in a project are used to measure project performance: cost, schedule, and scope.

Question 35

Project charter

Answer 35

A document that authorizes the project, defines the high-level requirements,n identifies the project manager and the project sponsor, and provides initial information about the project.

Question 36

Project funding requirements

Answer 36

In large projects, this document identifies the timeline of when capital is required for the project to move forward. This document defines the amount of funds a project needs and when the project funds are needed in order to reach its objectives.

Question 37

Project integration management

Answer 37

One of nine knowledge areas that is responsible for coordinating the efforts of the other eight knowledge areas.

Question 38

Project plan

Answer 38

A comprehensive document comprised of several subsidiary plans that communicates the intent and direction of the project.

Question 39

Proposals

Answer 39

Proposals are an exposé on ideas, suggestions, recommendations, and solutions to an opportunity provided by a vendor for a seller. Proposals include a price for the work and document how the vendor would provide the service to the buyer.

Question 40

Quality management plan

Answer 40

Details the quality improvement, quality controls, and how the project will map to the quality assurance program of the performing organization.

Question 41

Requirements traceability matrix

Answer 41

A table that identifies all of the project requirements, when the requirements are due, when the requirements are created, and any other pertinent information about the requirements.

Question 42

Resource breakdown structure

Answer 42

This chart identifies the resources utilized in the project in each section of the WBS.

Question 43

Resource calendar

Answer 43

You’ll need to know when people and facilities are available or scheduled to work on the project.

Question 44

Resource requirements

Answer 44

The identification of what resources are needed to complete the project work is needed as a supporting document for planning. This includes people, materials, equipment, facilities, and services.

Question 45

Responsibility assignment matrix

Answer 45

This is a table that maps roles to responsibilities in the project.

Question 46

Risk management plan

Answer 46

Details the identified risks within the project, the risks associated with the constrains and project assumptions, and how the project team will monitor, react, or avoid the risks.

Question 47

Risk register

Answer 47

A risk is an uncertain event or condition that can have appositive or negative effect on the project. All risks, regardless of their probability or impact, are recorded in the issue log and their status is kept current.

Question 48

Roles and responsibilities

Answer 48

Maps project roles to responsibilities within the project; roles are positions on the project team, and responsibilities are project activities.

Question 49

Schedule management plan

Answer 49

Identifies circumstances that may change the project schedule, such as the completion of project phases or the reliance on other projects and outside resources. The schedule management plan details the approval and accountability process for changes within the project.

Question 50

Scope management plan

Answer 50

Details how the project scope should be maintained and protected from change, as well as how a change in scope may be allowed.

Question 51

Scoring models

Answer 51

A project selection method that assigns categories and corresponding values to measure a project’s worthiness of investment.

Question 52

Seller list

Answer 52

A listing of the vendors an organization does business with. You might know this document as a preferred vendors list in your company.

Question 53

Source selection criteria

Answer 53

A predefined listing of the criteria to determine how a vendor will be selected - for example, cost, experience, certifications, and the like.

Question 54

Statement of work

Answer 54

A document that defines the project work that is to be completed internally or by a vendor.

Question 55

Supporting detail for estimates

Answer 55

The project manager should document how time and cost estimates were created.

Question 56

Teaming agreement

Answer 56

A contractual agreement that defines the roles, responsibilities, considerations, and partnerships or two or more organizations that work together in a project. It’s not unlike a partnership or subcontractor relationship.

Question 57

Work performance information

Answer 57

The current status of the project work; includes the results of activities, corrective and preventive action status, forecasts for activity completion, and other relevant information.

Question 58

Work performance measurements

Answer 58

These are predefined metrics for measuring project performance, such as cost variances, schedule variances, and estimate to complete.