Chapter 2 Flashcards
What directive contains instructions for typing standard letters?
A. SECNAV M-5216.5
B. OPNAVINST 5216.5
C. BUPERSINST 5216.5
D. SECNAVINST 5215.6
A. SECNAV M-5216.5
What item is the best example of the correct format of a Secret document serial number?
A. 00/123S
B. Ser 00/S123
C. Ser 00/s123
D. 00/123s
B. Ser 00/S123
What is the correct formatting of the Signature blocks on a JOINT LETTER?
A. Ending flush with the left margin with the most senior official ending on the right margin
B. Ending flush with the right margin with the most senior official beginning on the left
margin
C. Ending flush with the left margin with the most junior official ending on the right margin
D. Ending flush with the right margin with the most junior official beginning on the left
margin
D. Ending flush with the right margin with the most junior official beginning on the left
margin
Which of the following publications provides guidance for Navy awards?
A. SECNAVINST 5216.6
B. SECNAVINST 1650.1h
C. SECNAVINST 1650.2
D. OPNAVINST 1650.1
SECNAVINST 1650.1h
What does the acronym NDAWS stand for?
A. Navy Decoration Awards Web Site
B. Navy Document of Awards Web Service
C. Naval Department Award Web Site
D. Navy Department Awards Web Service
D. Navy Department Awards Web Service
In general, who retains awarding authority for all awards under the Department of the Navy?
A. Commanding officer
B. Command master chief
C. Chief of Naval operations
D. Secretary of the Navy
D. Secretary of the Navy
What document governs performance evaluation reports in the Navy?
A. Navy Performance Evaluation and Counseling Manual, BUPERSINST 1610.10
B. Navy Performance Evaluation and Counseling Manual, BUPERSINST 1650.10
C. Navy Performance Evaluation Manual, SECNAVINST 1610.10
D. Navy Performance Evaluation Manual, SECNAVINST 1650.10
A. Navy Performance Evaluation and Counseling Manual, BUPERSINST 1610.10
When may a periodic Fitness Report or Evaluation be omitted?
A. If the period of the report exceeds 3 months
B. If the period of the report is less than 3 months
C. If the period of the report is no more than 6 months
D. If the report exceeds 15 months
B. If the period of the report is less than 3 months
What type of FITREP or EVAL report provides a record of significant performance that cannot be directly observed by the regular reporting senior?
A. Concurrent
B. Not observed
C. Regular
D. Transfer
A. Concurrent
What directive provides procedures and responsibilities for effectively developing, managing, and using the reports and forms programs within the Department of the Navy?
A. Secretary of the Navy Information Requirements (Reports) Manual, OPNAV M-5216.1
B. Secretary of the Navy Information Requirements (Reports) Manual, SECNAV 5215.2
C. Department of the Navy Information Requirements (Reports) Manual, SECNAV M-5214.1
D. Department of the Navy Information Requirements (Reports) Manual, OPNAV M-5214.1
Navy Forms Management Manual, SECNAV M-5213.1
Check on Mac
What Navy term is defined as a collection of data or information used to determine policy; to plan, control and evaluate operations and performance; and to make administrative determinations?
A. Account
B. Form
C. Practice
D. Report
Report
What is the Office of the Chief of Naval Operations (OPNAV) form number for the Report Analysis form?
A. 5412/10
B. 5213/1
C. 5214/10
D. 5214/11
5214/10
Each request to collect information from the public must be approved by whom?
A. Office of Management and Budget
B. Naval Personnel Command
C. Bureau of Naval personnel
D. Chief of Naval operations
A. Office of Management and Budget
The submission of reports are based on what factors?
A. People and sailors
B. Position and timing
C. Frequency and position
D. Timing and frequency
D. Timing and frequency
What type of report conveys a similar type of information at prescribed intervals?
A. Everyday
B. Ongoing
C. Recurring
D. Unlicensed
Recurring
What publication is the Navy and Marine Corps Records Management Program Manual?
A. SECNAV M-5210.1
B. OPNAV M-5212.1
C. SECNAV M-5121.1
D. OPNAV M-5211C
A. SECNAV M-5210.1
What United States Code (USC) defines records as all documentary material, including books, papers, maps, photographs, machine readable materials, or other documentary materials?
A. CFR 34
B. CFR 48
C. Title 10
D. Title 44
Title 44
Who is authorized to establish, maintain, and operate records centers for government agencies?
A. Chief of Naval Operations
B. Federal Records Center
C. National Archive Records Administration
D. Secretary of the Navy
National Archive Records Administration
Which of the following lists working phone numbers for your ship or station?
A. Officer social roster
B. Command yellow pages
C. Command telephone directory
D. Command recall roster
Command telephone directory
To what person on board a submarine does the ship’s yeoman submit the muster report?
A. Chief of the boat
B. Chief master at arms
C. Commanding officer
D. Executive officer
Chief of the boat
Executive officer on a ship
Who is ultimately responsible for ensuring the proper compilation of Special Program Package data?
A. The educational services officer (ESO)
B. The leading chief petty officer (LCPO)
C. The leading yeoman
D. The service member applying for the program
The service member applying for the program
What type of letter is used when two or more commands wish to issue information establishing an agreement or discussing a matter of mutual concern?
A. Endorsement letter
B. Joint letter
C. Letter of agreement
D. Multiple-address let
Joint letter
What type of correspondence is an informal way to correspond within an activity or between several activities? A. Award B. Business letter C. Memorandum D. Standard letter
Memorandum
Which of the following memorandums is used as internal document to record supporting information in the record that is not recorded elsewhere?
A. Letterhead memorandum
B. Memorandum of agreement or understanding
C. Memorandum for the record
D. Plain-paper memorandum
Memorandum for the record
What letter can be used for correspondence between individuals within the Department of Defense when the occasion calls for a personal approach?
A. Business
B. Endorsement
C. Joint
D. Standard
A. Business
How many awards can be awarded for the same act, achievement, or period of meritorious service for an individual or unit? A. One B. Two C. Three D. Five
A. One
Who maintains the master list of personnel and unit military decorations for the Marine Corps?
A. CNO (DNS-35)
B. CMC (MMMA)
C. CMC (DNS-35)
D. CMC (MAMA)
C. CMC (DNS-35)
What is the recommended timeframe to submit a personal award recommendation?
A. To final awarding authority at least 30 days prior to presentation date
B. To Admin Department at least 30 days prior to presentation date
C. To Admin Department at least 60 days prior to presentation date
D. To final awarding authority at least 60 days prior to presentation date
To the final awarding authority for adjudication at least 60 days prior to the desired presentation date.
What form is used to complete unit award submissions?
A. OPNAV 1650/3
B. OPNAV 1650/14
C. SECNAV 1650/3
D. SECNAV 1650/14
A. OPNAV 1650/3
Which Navy Personnel form is used for Evaluations E1 to E6? A. NAVPERS 1610/10 B. NAVPERS 1616/27 C. NAVPERS 1610/2 D. NAVPERS 1616/26
D. NAVPERS 1616/26
Which NAVPERS form is used for Evaluations E7 to E9?
A. NAVPERS 1610/10
B. NAVPERS 1616/27
C. NAVPERS 1610/2
D. NAVPERS 1616/26
B. NAVPERS 1616/27
Which NAVPERS form is used for Fitness Reports W2 to 0-6? A. NAVPERS 1610/10 B. NAVPERS 1616/27 C. NAVPERS 1610/2 D. NAVPERS 1616/26
C. NAVPERS 1610/2
Distribution of completed reports is based on what factor?
A. Guidance found in the reports tickler
B. Date and time
C. Need to know
D. Subject and date
Need to know
What type of report is not subject to reports documentation and symbolization procedures?
A. Computer-generated
B. Exempt
C. Licensed
D. Unlicensed
Exempt
What type of report remains within one organization for its own use?
A. Exempt
B. Internal
C. Licensed
D. Unlicensed
Internal
What type of report is justified by the originator, reviewed and approved by the Reports Control Manager, and assigned a report control symbol or an exemption?
Licensed
The Records of Disposal Act was established in what year?
A. 1901
B. 1943
C. 1950
D. 1987
1943
What directive establishes the policies and procedures for life-cycle management of records?
A. SECDEF M-5210.1
B. OPNAVINST M 5210.1(series)
C. DODINST M-5210.1
D. SECNAV M-5210.1
SECNAV M-5210.1
What does the acronym NARA stand for?
A. National Archive Records Access
B. Navy Archive Records Access
C. Navy Archive Records Administration
D. National Archives and Records Administration
National Archives and Records Administration
Who is authorized to establish, maintain, and operate records centers for Federal agencies?
A. Federal Records Center
B. National Archives and Records Administration
C. Chief of Naval Operations
D. Secretary of the Navy
National Archives and Records Administration
How long can records be withdrawn from the National Archives and Records Administration for reference?
A. 15 day loan basis
B. 30 day loan basis
C. 45 day loan basis
D. 60 day loan basis
30 day loan basis
What are the carton regulations when shipping records?
A. Standard cartons available at your local Staples store
B. Standard cartons available through General Services Administration (GSA)
C. Boxes stored in the commands Supply department
D. Envelopes large enough to fit records
Standard cartons available through General Services Administration (GSA)
What form is used to request access to records from the FRC?
A. NAVPERS 1131/5
B. Optional Form (OF) 11
C. Standard Form (SF) 11
D. Standard Form (SF) 35
Optional Form (OF) 11
When are muster reports turned in to the Ship’s Office or admin officer? A. At the beginning of each work day B. At the end of each work day C. Prior to 1600 of the report day D. Prior to 1600 of the day before
A. At the beginning of each work day
