Ch.3 Ashley.*Done*

Question 1

Who are the 4 groups of employees who will be using the HRIS?

Answer 1

Managers,Analysts/Power Users,Technical Staff,Employees

Question 2

Who are the 3 groups of non-employees who will be using HRIS?

Answer 2

Potential Employees,Suppliers, Partners

Question 3

What is the Primary HRIS Need for Leaders/Managers?

Answer 3

To have real-time access to accurate data that facilitate decision making with regard to their people. ex. Performance Management,Recruitment and Retention,Team Management, Project Management and Employee Development.

Question 4

What is the Primary HRIS need for Analysts(Power Users) and Technicians(HRIS experts)?

Answer 4

For the maintenance of the system (Technicians). To provide detailed reports and evaluate potential opportunities(strategic analysis) (Analyst) Analyst uses HRIS more than any other User.Ex. Analyst may be asked to provide a list potential internal candidates for a position that has opened.

Question 5

What is the Primary HRIS need for Clerical Employees?

Answer 5

For Data entry, reporting, managing transactions and error checking.

Question 6

What is the Primary HRIS need for Organizational Employees?

Answer 6

Self-Service applications.Ex. Payroll information, Benefits,Retirement Plan Monitoring,computerized training,personnel forms.

Question 7

What is the use of HRIS for Job seekers?

Answer 7

Online recruitment and application process,training

Question 8

primary use for External Partner Organizations?

Answer 8

They rely on information coming from the system. Ex. Bank, Benefit Provider,External Recruitment Partners,Government departments.

Question 9

What are the 3 categories of Specific Data in an HRIS database?

Answer 9

Personal Information,Organizational information,Information from the combination.

Question 10

Personal Information

Answer 10

Personal Details, KSA’s,biographical information about people.

Question 11

Organizational information

Answer 11

Job descriptions,Org structure,compensation, employee/labor relations, legal data

Question 12

Information from Combination

Answer 12

individual job history, performance appraisals,compensation information.

Question 13

Describe the TWO-TIER(CLIENT-SERVER) Architecture

Answer 13

Server-Client Architecture, to spread out low powered processing capability to dozens of PC’s being used across the enterprise.(multiple data entry staff)

Question 14

Describe the THREE-TIER Architecture

Answer 14

“back-end servers” divided into two components (Database server, Application server). Transaction processor allows for multiple, simultaneous data transactions. It can place significant demands on network communications(bandwidth)

Question 15

Describe N-Tier Architecture

Answer 15

Goal is to create “a single data truth” so that all enterprise data can be accessed by users. Uses Web Browsers as “thin clients”, no dedication application software required, and reduces demands on bandwidth.

Question 16

Cloud Computing

Answer 16

A computing architecture that uses the internet and central remote servers to maintain data and applications.group of computers off-site used to host the server-accessed through the web.Reduces the cost of purchasing hardware/software, reduces need for maintenance and updating, cost is based on how much you use it (time/# of users.)Alternatives allow for the leasing of the hardware so that it can be stored on-site (platform as a service)

Question 17

Best of Breed (BOB)

Answer 17

An architecture that combines products from multiple vendors.Can create a more powerful solution than one standing HRIS system.

Question 18

3 Conditions needed for software solution

Answer 18

Perceived need for a specialized solution, a Universally agreed-on set of guidelines for interoperability,On both syntactical and semantec level and need to speak the same language.

Question 19

OCR

Answer 19

Optical Character Recognition- scans handwritten or typewritten forms into an electronic format

Question 20

Syntactical Level

Answer 20

refers to the base “alphabet” used to describe an interface.

Question 21

Semantic Level

Answer 21

Language needs to map between software applications

Question 22

Three general service categories in cloud computing

Answer 22

Iaas (infrastructure as a service),Paas (platform as a service), Saas(software as a service)

Question 23

Typical solutions found in an HRIS implementation

Answer 23

Recruitment, Time collection,Pay roll, Benefits

Question 24

Points to remember in regards to system implementation.

Answer 24

1) can take a team anywhere from 6 weeks to 3 years to complete 2) a variety of ways to manage this process may be attempted as long as key issues are examined and organizational goals for implementation are achieved. 3) There is no single definitive approach to be used in all situations.

Question 25

Planning System Implementation Roles

Answer 25

Project Manager,Steering committee/Project Charter, Implementation team,Project Scope,Management Sponsorship.

Question 26

Planning sytem implementation key activites

Answer 26

Process Mapping,Software Implementation,Customization,Change Management,Project Evaluation

Question 27

Process Mapping

Answer 27

Gaining a clear understanding of current practices/processes, identify what won’t be supported by the system (Fit Gap)

Question 28

Software Implementation

Answer 28

Phased approach or iterative approach

Question 29

Project Evaluation

Answer 29

Measurements of Success and milestones

Question 30

To options for going live

Answer 30

immediate conversion or parallel conversion

Question 31

Direct/Immediate Conversion

Answer 31

immediate change to the new system

Question 32

Parallel conversion

Answer 32

Allowing both systems old and new to work together for some time.

Question 33

Potential Pitfalls in implementation

Answer 33

Poor Planning,lack of leadership support,incomplete steering committee/implementation team,poor performing committee or team,insufficient process mapping,scope creep,inadequate change management