Ch 4 - Ashley. *Done*

Question 1

what is SDLC

Answer 1

a formal, multistage process through which information systems are implemented

Question 2

5 phases of major system development activities

Answer 2

planning
Analysis
Design
Implementation
Maintenance
*Some organizations may codify up to 20 phases. Phases are tailored to each specific orgs needs.

Question 3

Benefits of phased approach to system design

Answer 3

• Allows orgs to focus on a limited set of issues
• Contains many activities within one phase allowing orgs to make “go no-go” decisions at the end of each phase.
• At any time the project is seen as not meeting objectives it can be terminated.

Question 4

Describe the Planning Phase

Answer 4

includes both long range or strategic planning and short-range operational planning. In this phase HR will determine the existing technological and system capabilities and develop a general plan for adapting, upgrading or changing these plans.

Question 5

Describe the Analysis Phase

Answer 5

Current capabilities are documented, new needs are identified, and the scope of the HRIS is determined. (most important, most time consuming phase)

Question 6

Describe the Design Phase

Answer 6

the “blue print” for the system is finalized, detailed specifications for the system is laid out. often when the final vendor evaluation and selection occurs.

Question 7

Describe the implementation phase

Answer 7

the HRIS is built, test and readied for roll out. aka the “go live” stage where the old sytem is turned off and the new system is put into play.

Question 8

Corrective Maintenance

Answer 8

Fix current problem

Question 9

Adaptive Maintenance

Answer 9

Ensure system is keeping up with business and changes in the HR environment (ex.new gov regulations affecting HR practices)

Question 10

Perfective Maintenance

Answer 10

Tweaking, perfecting the system

Question 11

Preventative Maintenance

Answer 11

Maintaining System, Maintaining data to prevent future issues.

Question 12

What is a Needs Analysis?

Answer 12

The process of gathering, prioritizing, and documenting the HR information requirements.the needs analysis is to collect and document information related to making changes connected to current system performance issues,the introduction of a new system, application, task or technology or any opportunities believed to benefit the organization.

Question 13

5 main stages of needs analysis phase of SDLC

Answer 13

needs analysis planning
observation
exploration
evaluation
reporting

Question 14

Describe Needs Analysis Planning Stage

Answer 14

Team is assembled and prepares to investigate the current and desired system applications and functions.

Question 15

4 Major activities to complete in planning stage

Answer 15

Organize the needs analysis team, determine managements role, define the goals, determine tools and techniques to be used.

Question 16

Describe the observation stage

Answer 16

analyze the current situation, define the needs,classify the data, determine the priorities (must have, like to have, future focus), review with management.

Question 17

Describe Exploration stage

Answer 17

Collect and document the data ex. interviews (structured,unstructured) questionnaires,observation and focus groups.

Question 18

Describe Evaluation stage

Answer 18

Review and assess the data collected to create a clear picture of the current data and desired processes, data sources, issues. Gain additional perspective and encourage suggestions,prioritize the data based on level of need and immediacy.

Question 19

Priority description codes

Answer 19

Must be present at implementation, must be present within 6 months of implementation, nice to have but not essential, not need in the near future but may be needed due to environmental changes.

Question 20

What are Questionnaires?

Answer 20

used during the exploration phase, structured data-collection tools that must be designed and implemented carefully in order to obtain usable results.

Question 21

what are importance level descriptions

Answer 21

A rating system that maps out what is needed and will show the critical path. (may be different within different departments)

Question 22

Describe the reporting stage

Answer 22

preparing a report that summarizes the findings and presents recommendations for the design phase. Also should include a requirements definition. Also get formal management to sign off in this stage.

Question 23

What is a formalized requirements definition?

Answer 23

A list of each of the prioritized requirements for the new system and any specifications geared toward solving problems identified in the analysis, as well as any specifications that focus on new functionality that hr requires in the new system.