Ch 5 - Communicating the Plan Flashcards
define bidder conference
meeting held by the buyer with potential vendors during the procurement process to allow vendors to ask questions and get clarification on the project
define communications planning
determines communication needs of the stakeholders, when and how the info will be received, and who will receive the info
define contract
legally binding document that describes work that will be performed, how work will be compensated, and any penalties for noncompliance
define cost-reimbursable contract
provides the seller with payment for all costs incurred to deliver or produce the product or service requested
define equipment
a. one of the categories of project resources. Includes servers, specialized test equipment or additional pc’s that are required for a project
b.
define fixed-price contracts
contract that states a fixed fee for the work that the vendor will perform
define formal communications
planned communications such as project kickoff meetings, team status meetings, written status reports or team-building sessions
define human resources planning
- defining team member roles & responsibilities
- establishing an appropriate structure for team reporting
- securing the right team members
- bringing team members on project as needed for appropriate length of time
define informal communications
unplanned or ad hoc communications, including phone calls, emails, conversations in hallway, or impromptu
define lines of communication
mathematical formula that determines number of lines of communication between participants in meeting.
n*(N-1)/2 where n is number of participants
define make-or-buy analysis
determines cost effectiveness of producing goods or services in-house vs. procuring them from outside the org
define materials
catchall category of project resources/any supplies needed for project or other conusamble goods
define organizational planning
- processing of addressing factors that may impact how to manage a project team
- defining roles and responsibilities for project team members
- identifying how the project team will be organized
- documenting staffing mgmt plan
define procurement planning
make-or-buy analysis to determine whether goods or services should be purchased outside the org or produced internally
define RACI chart
type of responsibility assignment matrix that describes resources needed for the task and their role for that task using: responsible, accountable, consult, or inform
define resource planning
process that defines and documents all resources needed and quantity of resources needed to perform project activities, including human, material and equipment resources
define resource pool description
listing of all job titles w/in company or dept w/brief descrip of job.
may also ID # of people currently employed in each job title.
define resource requirements
document containing descrip of the resources needed from all three resource types for work package items from WBS
define Responsibility assignment Matrix (RAM)
resource chart that defines the WBS identifier, resource type needed for WBS element, and quantity of resources needed for the task.
WBS displayed in chart form.
define sole source
requirement that a product or service must be obtained from a single vendor in govt work, also includes justification
define solicitation
obtaining bids and proposals from vendors in response to RFP’s and similar procurement documents prepared using solicitation planning process
define staff acquisition
obtaining human resources and assigning them to the project. human resources may come from inside of outside the org.
define staff mgmt plan
docs when and how human resources will be added to and released from the project team and what they will be working on while they are part of the team
define time and materials contract
type of contract where buyer and seller agree on unit rate, such as hrly rate for programmer. Total cost is unknown, and will depend on amt of time spent to product product
