Ch 2 - Project Groups and Project Charter

Question 1

define assumption.

Answer 1

an event or action believed to be true for planning purposes. assumptions should always be documented.

Question 2

define business analyst.

Answer 2

person in charge of understanding the business unit’s needs when assessing a project request. business analyst might be assigned directly from business unit itself or may be part of IT org.

Question 3

define business case.

Answer 3

formally documents components of the project assessment, including description of analysis method and results.

Question 4

define business process reengineering

Answer 4

applying changes to an IT system and putting those elements into place based on a project request and a business analyst’s examination of the workflow - how people handle their work relative to the request

Question 5

define business requirements

Answer 5

requirements that describe how business objectives of project will be met

Question 6

define closing

Answer 6

process that documents the final delivery and acceptance of project ad is where hand-off occurs to operational unit.
Lessons learned are performed during this process, and project team members are released.

Question 7

define commercial off-the-shelf (COTS)

Answer 7

describes software application that is purchased from reseller, vendor or manufacturer

Question 8

define enterprise project

Answer 8

project that will be used by users throughout the enterprise

Question 9

define executing

Answer 9

the project process group where the work of the project is performed

Question 10

define fast-tracking

Answer 10

schedule compression technique where two activities that were previously scheduled to start sequentially start at the same time. fast-tracking reduces schedule duration.

Question 11

define functional requirements

Answer 11

requirements that define what product of the project will do by focusing on how the end user will interact with the product

Question 12

define high-level requirements or product description

Answer 12

the major characteristics of the product and describe the relationship between the business need and the product requested.

Question 13

define initiating (4)

Answer 13

1. first process in project life cycle
2. first of five project process groups
   3 formal acknowledgment that project should begin
3. primary result of this process is project charter

Question 14

define monitoring and controlling

Answer 14

1. project process group where activities are performed to monitor progress of project and de
   whether there are variances from proej

Question 15

define multiple business unit project

Answer 15

project that is initiated by multiple business units

Question 16

define planning

Answer 16

process group where project plans are developed that will be used throughout the project to direct, monitor and control work results. Primary result of process is project plan.

Question 17

define project champion

Answer 17

person who fully understands, believes in, and espouses the benefits of the project to the org.
Aka: the cheerleader for the project

Question 18

define project charter

Answer 18

official, written acknowledgment and recognition that a project exists.
signed by project sponsor and gives project manager authority to assign org resources to work of the project

Question 19

define project description

Answer 19

documents key characteristics of product or service that will be created by project

Question 20

define project life cycle

Answer 20

groping of project phases in sequential order from beginning of project to the close

Question 21

define request for proposal (RFP)

Answer 21

document that is sent out to potential vendors requesting them to provide proposal on a product or service

Question 22

define sponsor

Answer 22

executive in the org with authority to allocate funds, assign resources, and enforce decisions regarding project

Question 23

define stakeholder

Answer 23

person or an org that has something to gain or lose as result of the project.
most stakeholders have a vested interest in outcomes of project

Question 24

define statement of work (SOW)

Answer 24

contains details of procurement item in clear, concise terms and includes the project objectives, description of work of the project, concise specifications of product or services required

Question 25

define technical requirements or nonfunctional requirements

Answer 25

product characteristics needed for product to perform functional requirements.
technical requirements typically refer to IT-related projects.
3. typically the elements and functions that happen behind the scenes of a program to meet the client’s request

Question 26

define triple constraint

Answer 26

according to CompTIA, time, cost and quality. Other sources site scope rather than quality in their definitions of triple constraints.

Question 27

What are responsibilities of project mgr?

Answer 27

1. provide or obtain financial resources
2. authorize assignment of human resources to the project
3. assign the project mgr and state their level of authority
4. serve as final decision maker for all project issues
5. negotiate support from key stakeholders
6. monitor delivery of major milestones
7. run interference and remove roadblocks
8. provide political coaching to the project mgr

Question 28

. What info should be included in the stakeholder matrix?

Answer 28

1. name
2. dept
3. contact info
4. role on the project
5. needs, concerns, and interests regarding project
6. level of involvement on the project
7. level of influence over project
8. notes for own reference about future interactions w/stakeholder, political issues to be aware of, etc

Question 29

who publishes, signs and approves the project charter?

Answer 29

project sponsor

Question 30

what is the first official document of your approved project

Answer 30

publishing of the charter

Question 31

who writes the project charter and gets it distributed to stakeholders?

Answer 31

project mgr

Question 32

who authorizes and approves project charter

Answer 32

project sponsor

Question 33

What are the key elements that should be included in a project charter?

Answer 33

1. project goals and objectives
2. project description
3. problem statement
4. key project deliverables
5. high-level milestones
6. high-level cost estimates
7. stakeholders
8. high-level assumptions
9. high-level constraints
10. high-level risks
11. general project approach
12. name of the project mgr and their authority level
13. name of the sponsor
14. other contents

Question 34

what does the project description document?

Answer 34

the relationship between product being created and business need that drove the project request

Question 35

What is the project description a foundation for?

Answer 35

The detail is the foundation for the Planning process group

Question 36

what are deliverables?

Answer 36

measurable outcomes or results or specific items that must be provided for project to be complete