Capital Equipment Procurement Flashcards
1
Q
6 Capital Equipment Procurement CE services
A
- Life Cycle Planning: When Capital needs to be replaced
- Clinical to Technical Needs: Determine the need with knowing funding, CE might shadow workers to understand requirements.
- Regulatory & Standard Requirements: Need to meet the standards of hospital, governement, etc.
- Technical Market Analysis: Important step, see what is out there
- Writing Technical Specifications: Important step, Vendor needs to be able to meet the requiremenrs aksed by the department.
- Tender Submission Review
2
Q
Why do we need new medical technology
A
- To improve diagnostic, therapeutic or rehabilitation efficiency
- To increase the health system’s cost-effectiveness
- To reduce the risk of exposure and eliminate erros
- To attract high-quality professionals
- To expand the service area or to better serve the beneficiary base.
- Obsolescence
3
Q
Assessing Technology in the Organization
A
- Standard of care
- Clinical Advances
- Technology advances
- Organization strategic plan and mission
- Life expectancy and technology
- Maintenance history of current technology in use
- Safety history
- Manufacturer’s EOS or EOL plan
4
Q
4 parts of Capital Procurement process
A
- Funding Determination
- Project Identification and Selection
- Procurement
- Installation, Commissioning, Deployment
5
Q
Who is in charge of Technology planning and reviews
A
Biomedical and Clinical Engineering
6
Q
What are the 3 committees
A
- Capital Equipment Committee
- Finance Committee
- Planning Committee
7
Q
Procurement Process
A
- Perform a Needs Analysis: Identify clinical needs and translate to technical requirements.
- Determine the Specifications and Document: Technical market analysis to see what new technologies are available
- Issue a Request for Proposal (RFP): solicit industry to meet the requirements of the specifications document.
8
Q
What are Clinical needs
A
- Type of procedure
- Diagnostic and treatment information
- Workflow impacts
9
Q
Technical Requirements
A
- Infrastructure Requirements
- Hardware/software/networking requirements
10
Q
RFI
A
- Request for information
- Information gathering process to inform procurement team on technology and provide info need for RFP.
11
Q
RFP
A
- Request for proposal
- Specification document soliciting bids for a certain project/technology
- Scoring/selection of bidders is based on rated and mandatory citeria along with the pricing.
12
Q
RFQ
A
- Request for quote
- Specification document for a certain project.
- Bidders must meet all mandatory requirements
- Selection based on price only.
13
Q
ACAN
A
- Advance contract award notice
- Public declaration of the intent to procure from a specific vendor.
- Opportunity for other interested parties to declare their capability to provide the technology/device before contract is finalized.
14
Q
What is in the specification documents
A
- Capital costs: options of installation costs (construction, ancillary fee, permits)
- Training costs: nursing, physician, CE:
- Operating costs: Service contract costs (PM, emergency), Consumables required
- Disposal costs: disposal of large equipment, radioactive sources.
15
Q
Tender Submission Review
A
Need to formulate a RFP to ensure all responses are:
* Consistent
* Normalized
* Quantifable in assessment
