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Miles - APC Project Management > APC Final Assesment > Flashcards

APC Final Assesment Flashcards

1
Q

What does JCT Stand for ?

A

Joint Contracts Tribunal

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2
Q

What is an Employers Agent ?

A

An agent acting on behalf of the client as the contract administrator for design and build contracts.

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3
Q

What is difference between the Employers Agent v Contract Administrator ?

A

Same role but administrator different contracts.

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4
Q

What is a letter of intent ?

A

Is a document that records and outlines in broad terms an agreement between parties to enter into a contractual relationship.

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5
Q

What are the three types of Letter of Intent ?

A
  1. Comfort letter - a letter expressing an intention to form a contract.
  2. Instructions to Proceed with consent to spend - this letter will instruct to proceed and consent to spend to a capped value.
  3. Letters recognising the existence of a building contract - also know as a letter of acceptance to execute the contract itself.
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6
Q

What is an Extension of Time?

A

A contract mechanism to extend the contract period, for a delay which is not the contractors fault.

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7
Q

What is a Change Control Process ?

A

A change control process is a process to ensure changes to a project are

  1. recorded,
  2. evaluated,
  3. authorised
  4. managed.
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8
Q

What is a pre-construction services agreement ?

A

This enables clients to Employ Contractors before the main contract has been awarded.

Typically part of a two stage tender process:

1st stage - manage the design
2nd stage - construction

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9
Q

What is a non-completion notice ?

A

A notice confirming non completion. Must be issued once contract completion date has been missed. Gives client the right to claim LAD’s.

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10
Q

What is Novation?

A

The process by which contractual rights and obligations are transferred from one party to another.

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11
Q

What happens post Novation?

A

Original contract is rescinded and new contract is created by different parties .

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12
Q

What is Practical Completion?

A

The point when a Building is Complete save for minor defects. The client could also take safe possession or occupation.

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13
Q

What is a Certificate of Making Good?

A

Issued to certify the end of the defect period and confirmation all defects have been rectified.

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14
Q

What is a Forward Funding Agreement ?

A

These are arranged by someone who is financing the project.

Its the core document that governs the relationship between the borrower and developer.

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15
Q

What’s a Business Case?

A

A business case captures the reasoning for initiating a project including aims and objectives.

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16
Q

What’s a Project Brief?

A

The final stage in the process of defining the client’s requirements for a project.

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17
Q

What is Steering Committee?

A

An advisory group that help project teams set direction, scope, goals, budget and timelines.

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18
Q

What is a Gateway System ?

A

Decision points to help control the brief and direction of a project.

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19
Q

What’s a Design Brief?

A

The design brief is the key document upon which the design parameters will be based.

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20
Q

What is the Maslow Hierarchy of Needs ?

A

It’s a motivational technique with five different levels of human needs:

  1. Physical needs
  2. Safety needs
  3. Love / belonging
  4. Esteem
  5. Self-actualisation
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21
Q

Key principle of Affiliative Leadership ?

A

Aim to create positive environments and be people focused.

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22
Q

Name some key leadership behaviours ?

A
  1. Confidence
  2. Honesty
  3. Problem solving
  4. Motivation
  5. Communication
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23
Q

What’s a Communication Plan?

A

An outline plan of how to communicate important and ongoing project information to key stakeholders.

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24
Q

Whats the Building Safety Act 2022?

A

Came into force on 1st April 2023.

Creates a universal change in responsibility and culture within the building industry.

Has new duties for management of fire and building safety.

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25
Q

What is a Programme ?

A

Programmes describe the sequence in which tasks must be carried out so that a project can be completed on time.

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26
Q

What is a critical path?

A

Its the longest sequence of tasks that must be completed to execute a project.

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27
Q

What is an Acceleration Agreement?

A

When the client wants to accelerate the works (bring forward the completion date).

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28
Q

What are the Building Regulations 2010?

A

Statutory Regulations for the minimum building standards that are to be achieved.

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29
Q

What are Secant Piles ?

A

These are interlocked piles.

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30
Q

What is Design and Build ?

A

Main contractor is appointed to design and build the project via a single point of responsibility.

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31
Q

What is Design and Build single stage ?

A

Used when all information is available to allow a single price to be provided (single tender).

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32
Q

What is Design and Build Two Stage ?

A

Used where the Employers Requirements are not well developed to calculate a price.

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33
Q

What is Traditional Procurement ?

A

Includes separating design from construction. Usually on a lump sum basis.

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34
Q

What is Value Engineering?

A

Cost cutting. Reduce costs.

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35
Q

What is a Framework Tender ?

A

This allows the client to invite tenders for goods and services on a call off basis.

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36
Q

What is Procurement Selection ?

A

The selected route that should follow a strategy which fits the long term objectives of the business plan.

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37
Q

Can you name some tender documentation?

A
  1. Invitation to tender
  2. Form of tender
  3. Preliminaries
  4. Form of Contract
  5. Pricing document
  6. Employers Requirements
  7. Design
  8. Specification’s
  9. Tender return slip
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38
Q

What is a defined provisional sum?

A

It’s defined sufficiently to allow the contractor to price, programme and plan.

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39
Q

What is a Bond?

A

A means of protection from a contractors non performance.

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40
Q

What’s a Performance Bond?

A

Its a financial guarantee to one party in a contract against the failure of the other party to meet its obligations.

Usually 10% of the contract value to over come contractor non performance.

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41
Q

What is a cashflow ?

A

It’s the net cash in and cash out of a company.

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42
Q

What is a cost report ?

A

Used to inform the client about a projects predicted or actual costs.

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43
Q

Can you name some insurance types ?

A
  1. Contractors all risk
  2. Employers Liability Insurance
  3. Professional Indemnity Insurance
  4. Public Liability Insurance
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44
Q

What is Early Access ?

A

Client can use areas before PC is achieved and all risk remains with contractor. contractor retains site in their possession.

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45
Q

What is a Change Control Process ?

A

Is a defined process to ensure project changes are:

  1. Recorded
  2. Evaluated
  3. Authorised
  4. Managed
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46
Q

What is a Sectional Completion ?

A

Is pre-planned and usually defined to allow different completion dates for different sections.

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47
Q

What is a Pay-less Notice?

A

Signifies that the previously agreed payment is not going to be paid in part or in whole by the Employer.

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48
Q

What is Common Law?

A

Law declared by Judges and derived from custom and precedence set in courts.

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49
Q

What is the Equality Act 2010?

A

Legislation that legally protects people from discrimination in the work place and in wider society.

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50
Q

What are the Employers Rights Act 2008 ?

A

It reforms the existing law covering industrial relations and Employment protection.

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51
Q

What is conflict of interest ?

A

A situation in which the duty of an RICS member conflicts with a duty owed to another.

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52
Q

What is a Business Case?

A

The information necessary to enable approval, authorisation and allow policy making bodies to asses a project proposal to reach a decision.

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53
Q

What is a Scope of Service?

A

Sets out exactly what services a consultant will perform on a project.

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54
Q

What is a Stake Holder?

A

A person, group or organisation with a vested interest or stake in the decision-making and activities of a business, organisation or project.

55
Q

What is a User Champion ?

A

A dedicated person who’s key focus is to ensure policy is implemented and met in a certain area (I.e sustainability).

56
Q

What is a project execution plan?

A

Sets out the strategy to manage a project. It describes who does what and how, defies policy’s, procedures and priorities to be adopted.

57
Q

What are Negotiations?

A

Are to host formal discussions with someone in order to reach an agreement.

58
Q

What is the Health and Safety Act 1974?

A

Lays down wide ranging duties on Employers. Employers must protect the Health and Safety and welfare of employees as well as others on their premises.

59
Q

What is the Management of Health and Safety at Work Regulations 1999?

A

Places a main duty on the Employer to undertake Risk Assessments to identify potential hazards to employees health and safety and anyone affected by the work activity.

60
Q

What is a site induction ?

A

Is the process of ensuring workers on construction sites are fully informed about the organisation and operation of the site and their responsibility’s.

61
Q

What is a Risk Assessment ?

A

The process of identifying what hazards currently exist or may appear in the workplace.

62
Q

What is a Method Statement ?

A

Details exactly how to carry out work safely.

63
Q

What is a Principal Designer ?

A

Is a person who responsible for planning, managing and monitoring the pre construction phase of the project.

64
Q

What are the Construction (Design and Management) Regulations (CDM) 2015?

A

Are regulations governing the way construction projects of all sizes and types are planned in the UK.

65
Q

What is a Profit and Loss account ?

A

Shows a company’s revenue and expenses during a period to measure profitability.

66
Q

What is a cashflow?

A

The net cash in and out of a company.

67
Q

What’s a Balance Sheet?

A

A financial statement which reports assets, liabilities and share holder equality at a specific point of time.

68
Q

What are statutory accounts?

A

A company’s public account, including balance sheet, profit and loss and directors report.

69
Q

What is Adjudication ?

A

A contract or statutory procedure for a swift interim dispute resolution via a third party know as the Adjudicator.

70
Q

What is a Non-disclosure Agreement?

A

Is a legal contract which sets out how information can be shared and formalises a legal relationship to keep this information confidential.

71
Q

What is the RLB key value of people?

A

1 Fairness
2. Opportunity
3. Equality
4. Well-being

72
Q

What is the Equality Act 2010 ?

A

Covers everyone in Britain and protects people from discrimination, harassment and victimisation.

73
Q

What is collaborative working ?

A

Working with a project team towards shared goals, communicating openly, using positivity and showing colleagues respect.

74
Q

What does BREEAM stand for ?

A

Building Research Establishment - Environmental Assessment Method

75
Q

What is sustainable development?

A

It’s development that meets the needs of the present without compromising the ability of further generations to meet there needs.

Brutland Commission - state it focuses on balance of social, economic and environmental factors.

76
Q

What is Construction Management ?

A

The works are constructed by different trade contractors but managed by a client appointed manager.

77
Q

What is Management Contracting ?

A

Client employs different sub-contractors directly.

78
Q

What is tendering ?

A

A method of obtaining a price and the resources necessary to carry out the required work.

79
Q

What is a Negotiated Tender ?

A

Occurs when a single contractor is approached to tender based on their track record on a previous relationship and the terms of contract are negotiated.

80
Q

What is the role of a Project Manager ?

A

1) Deliver terms of their appointment.
2) Manage project team and drive successful completion of a project and its objectives.

81
Q

What is a Stakeholder Register ?

A

It’s a document logging stakeholders and it use a power v interest rating to agree communication.

82
Q

What is a Purchase Order ?

A

Commercial document issued by buyer to seller.

  1. Client raises PO
  2. By sending PO constitutes a legal offer.
  3. Acceptance of PO forms a contractual relationship.
83
Q

What is a Contract Administrator and what are there key responsibilities?

A
  1. Responsible for administering the contract.
  2. Employed by client as an agent.
  3. When certifying / making assessment of a decision it must act in fair and honest way.
  4. Issues instructions.
  5. Certifies sums due.
  6. Will asses delays and grant time and cost relief.
84
Q

Does JCT Programme have a contractual status ?

A

No it does not have a contractual status.

85
Q

What is a Practical Completion?

A

Under JCT is when project is Practically Complete and ready for handover. Client can safely use the building and half of the retention monies are released.

86
Q

What is an Extension of Time ?

A

A contractual mechanism to allow the contract administrator to extend project time and fix a new completion date.

87
Q

What is a S.278 Agreement ?

A

A section of the Highways 1980 Act that allows developers to enter into a legal agreement to make improvement or alterations to adopted highways.

88
Q

What is a RACI Matrix ?

A

A matrix stating who on the project is:

R - Responsible
A - Accountable
C - Consulted
I - Informed

89
Q

What are the RIBA Stages ?

A

0 - Strategic definition
1 - Preparation and brief
2 - Concept design
3 - Spatial coordination
4 - Technical design
5 - Construction
6 - Handover
7 - Use

90
Q

Can you tell me where to find RICS guidance on conflicts of interest ?

A

RICS Conflicts of Interest - 1st edition - March 2017

91
Q

What is CPD?

A

Continuing Professional Development - Used to continually update professional skills and knowledge to remain professionally competent.

92
Q

What are the RICS CPD requirements?

A

RICS members must do 20 hours. 10 hours formal and 10 hours informal.

Must be logged on RICS CPD website.

APC candidate must do 48 hours. 24 informal and 24 formal.

93
Q

What’s a stakeholder?

A

An individual, group or organisation that’s impacted by the outcome of a project.

94
Q

What’s a Risk Assessment?

A

A process to identify hazards and analyse what could happen if the hazard occurs.

95
Q

What’s a Method Statement?

A

Details how to carry out work safely

96
Q

What are the CDM Regulations?

A

Construction Design and Management Regulations 2015

97
Q

What are the key areas of the CDM Regulations?

A

1- Appoint principal designer.
2- Plan, manage and monitor the pre-construction phase.
3- Eliminate risks or control via design.
4- Pass information to principal contractor.
5- ensuring designers comply with their duties.
6- assisting with pre-construction information.
7- prepare health and safety file.

98
Q

What is a construction phase plan?

A

It details the health and safety risks associated with construction phase and control measures to be implemented.

99
Q

What could a construction phase plan cover ?

A
  1. H&S Aims
  2. Site rules
  3. Site induction
  4. Site arrangements
  5. Welfare facilities
  6. Fire and emergency procedures
100
Q

What are statutory accounts ?

A

All UK companies must submit public accounts, must include profit and loss statement, balance sheet for financial year. Also includes directors notes.

101
Q

What is an invoice ?

A

A list of goods or services provided with a statement of the sums due.

102
Q

What is Mediation ?

A

Informal ADR. Its a consensual process to resolve a dispute in which a third party meditator assists with the negotiation of the dispute.

103
Q

What is Arbitration ?

A

A procedure in which a dispute is submitted by agreement of the parties to an Arbitrator who makes a binding decision on the dispute.

104
Q

What are 9 key characteristics the Equality Act 2010 protects ?

A

1) Age
2) Disability
3) Gender reassignment
4) Marriage
5) Race
6) Religion or Belief
7) Sex
8) Pregnancy
9) Sexual orientation

105
Q

What are the advantages of diverse teams ?

A

1) Increased productivity
2) Wider talent pool
3) Better innovation
4) Better employee performance
5) Increased profits

106
Q

Can you detail what type of site information you provided ?

A

1) Existing drawings
2) site history
3) flood risk
4) boundaries
5) land registry document
6) Contamination
7) Party wall
8) Existing services
9) Rights of light

107
Q

How do you create effective teams ?

A

1) Communicate clearly
2) Clear vision
3) Encourage collaboration
4) Delegate tasks effectively
5) Provide feedback to team

108
Q

Can you name key areas of the Building Safety Act 2022?

A

1) Reform Building Safety Legislation.
2) Improve safety of higher risk buildings in both construction and occupation.
3) Improve competence of people overseeing, managing and delivering higher risk buildings.
4) Clearer standards and guidance.

109
Q

Can you explain the Building Safety Act Gateways ?

A

Gateways for the HSE to require assurance before the building work can commence or the building can be certified to be occupied.

110
Q

Can you explain the 3 different types of Building Safety Act gateways ?

A

1) Gateway 1 - Planning phase
2) Gateway 2 - Construction phase - works cannot progress until regulator approves.
3) Gateway 3 - Completion- Building can not be occupied until final Regulator inspection and approval (certificate issued)

111
Q

What is a design programme ?

A

A programme detailing the sequence of design tasks. Commences from appointment to completion of the design.

112
Q

What are the best endeavours to mitigate ?

A

It’s to take all reasonable steps to minimise the delay.

113
Q

Can you explain what an acceleration agreement requires ?

A

1) entitlement for earlier delays.
2) lump sum or reimbursable payments.
3) Keeping records.
4) what does contract say?

114
Q

What are the risks with acceleration?

A

1) New completion date not met.
2) Additional costs.
3) Further delays.
4) Increased defects.
5) Quality issues.

115
Q

Can you name some different concrete frames ?

A

1) pre-cast
2) reinforced concrete

116
Q

Can you name some advantages of Timber Frame ?

A

1) Quicker programme
2) Higher thermal performance
3) Sustainability
4) Lower construction waste
5) Quality - can be manufactured offsite

117
Q

Can you name some disadvantages with timber frames ?

A

1) Lower acoustic performance.
2) Damp issues.
3) Rot and infestation.
4) Fire risk.
5) Mortgage issues.
6) Higher maintenance costs.

118
Q

Can you name some types of cladding system ?

A

1) Brick
2) Concrete cladding
3) Stone
4) Plastic / UPVC
5) Timber
6) Weather board

119
Q

What are retaining walls ?

A

Walls that hold back earth or water.

120
Q

Can you name some types of retaining wall?

A

1) King post
2) Masonry
3) Pre-cast L shape concrete

121
Q

What are strip foundations ?

A

Shallow foundations to provide a continuous level - ideal for walls

122
Q

What are trench foundations ?

A

These are deeper than strip foundations, go around buildings perimeter of building footprint.

123
Q

What is a pad foundation ?

A

Pad shaped foundation to support column and localised load (I.e post).

124
Q

What is a raft foundation?

A

Larger foundation that covers a large area, acts as a raft to minimise ground movement affects.

125
Q

What are pile foundations ?

A

Underground structures that support a building, extend into the substrata to keep the building stable.

126
Q

Can you make some types of piling system ?

A

1) driven piles
2) bored-in piles
3) driven and cast in situ

127
Q

What are the temporary works ?

A

Temporary works I.e

1) earthworks
2) excavations
3) form work
4) scaffold
5) facade retention
6) earth shoring

128
Q

Can you explain how to prevent damp in timber frame buildings?

A

1) vapour control layer
2) breather membrane
3) ventilation
4) prevent water ingress

129
Q

What is the approved document B?

A

Fire safety - includes fire safety, means of escape, fire spread, structural fire protection and fire service access.

130
Q

What are the Part B fire regulations?

A

Covers

1) BS testing requirements
2) Required Fire rating / smoke rating
3) Installation tolerances
4) smoke resistance

131
Q

What is concrete slip form?

A

A continuous concrete pour from a jig / platform.

132
Q

What is concrete jump form?

A

Pouring concrete in sections from a jig / platform.

133
Q

What is an advanced payment bond?

A

A surety product that protects the money being advanced to a contractor at the start of a project.

134
Q

What is a EA Payment Certificate?

A

Contract administrator validates interim valuation payment

Miles - APC Project Management (18 decks)

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