Anchors Are Heavy Flashcards
When writing an internal command memo requiring command visibility, ____ lines may be used.
Thru lines
What is the primary means of formalized correspondence to communicate both within the Coast Guard and within the framework of the Federal Government?
The Coast Guard Memorandum
Where is the SSIC placed on a memorandum?
Place an SSIC on each page of the memorandum
Where does the signing official place his/her signature?
Sign on the “From” line.
What is used to comment on a memorandum in routing?
Endorsement(s) to the memo.
What is placed centered two lines below the last paragraph to indicate the end of the memorandum?
The # symbol
When are “Thru” lines used on a memorandum?
External to Command/Unit: When one or more offices or units outside your own must see a memo before it reaches the addressee.
Internal to Command/Unit: When writing an internal command memo requiring CoC visibility.
Where can the precise title and staff symbol to include on a memorandum be found?
Standard Distribution List
During a meeting, who is required to stay out of content discussion?
Scribe
During a meeting, who has responsibility to capture information as accurately as possible so that non-attendees can follow the groups train of thought?
Recorder
What is a responsibility of a timekeeper in a meeting?
Keeps track of time. Notify when allocated times are up.
What is a responsibility of a participant in a meeting?
Gives input, ideas, opinions. Listens to others. Clarifies. Uses good team process skills
What is a common team member role assigned during a meeting?
Timekeeper. Scribe. Recorder. Co-Facilitator. Participant
Time spent planning your meeting will ensure
A better outcome
Which step of meeting facilitation are ground rules established?
Prior to starting
Setting ground rules prior to starting the meeting will create an environment for achieving common goals.
Which step in meeting facilitation involves describing how the meeting will be run, and how decisions will be made?
Establish ground rules
When should parking lot items from a meeting be discussed?
Discussion/Resolve these items at the end of the session
What is a parking lot within the context of meeting facilitation?
A place where issues that are important but not relevant to the topic at hand can be parked out of the congestion of discussion
What is another form of parking lot or board?
White board, poster board, post-it notes
After a meeting, action plans should be broken down into a manageable chunks that require less than how many hours to complete?
80 hours
Consensus discussions are part of what step in facilitating a meeting?
Evaluate the meeting
The Round Robin process is part of what step in meeting facilitation?
Evaluate the meeting
What type of meeting evaluation process involves making a chart?
Plus/Delta
How many types of meeting evaluation processes are there during the Evaluate the Meeting phase?
4: Round Robin, Consensus, Plus/Delta, and meeting surveys
Who has appeal authority for any annual or semiannual evaluation report?
Normally, the first flag officer in the evaluee’s CoC
Within the EES, each competency is defined in terms of ___ performance standards.
Three performance standards: low, middle, high
Who is responsible for timely processing of an EER so that it may be reviewed by an evaluee no later than 30 days following the report period?
The Approving Official
How well the supervisor clearly communicates the members past performance and methods in which to improve are primary to ___
ensuring future success
How many days does a supervisor have to counsel a reservist evaluee after the end of the evaluation report period ending date?
45 days
How many days does a supervisor have to counsel an active duty evaluee after the end of the evaluation report period ending date?
21 days
An Individual Development Plan is mandatory for____
First term enlisted members and junior officers, both active duty and reservists who are assigned to a permanent duty station
For first term members reporting to a new duty station, supervisors conduct their first formal IDP review and counseling session within __days of reporting.
30 days
An IDP is ___
a tool to facilitate a conversation that the supervisor, and mentor if desired, uses to discuss professional and personal goals.
As a general rule, military members are not entitled to ___
Cash awards, gratuities, gift certificates or coupons for recognition of superior performance of duty (to include from other gov’t agencies).
The individual citation for the Meritorious Service Medal and below (not including LOC) will be prepared___
In landscape orientation on the award stationary with one inch sides and top margins, and at least a two inch bottom margin where a gold seal two inches in diameter will be embossed with the awarding authority’s official seal.
Requests for exceptions to policy for awards will be___
approved only in extraordinary circumstances and considered on a case by case basis.
Where can you look to find examples in writing a citation for a member?
CIM 1650.25 Military Medals and Awards Manual, Enclosure 24: Examples
Which mobile app can you refer members to for information about the Coast Guard Support programs and services to members and their familiies?
CGSUPRT
Which office of Work-Life program is responsible for ensuring that necessary financial information and resources are available to Coast Guard personnel and their family members?
PFMP Personal Financial Management Program
Where can you access a comprehensive list of recovery assistance resources for sexual assault survivors?
SAPRR CG-114
Where can you print the two-page document from Office of Work-Life Programs, Personal Financial Management Program (PFMP) to provide financial counseling resources?
CG-111 Programs Webpage
Which Office of Work-Life Program can you refer members to who are seeking a business opportunity for their spouse by providing child care in a home environment?
CG-111 Child Development Services
At which Office of Work-Life Program site can you find a list of EAPCs?
CG-111 Employee Assistance Program
Which HSWL staff has the overall objective to support the well being of active duty, reserve and civilian employees and family members?
Office of Work-Life
Which Work-Life Program site offers information on psychological first aid?
CG-111 Critical Incident Stress Response Program
Which Work-Life Program site allows you to download the ACE card?
CG-111 Suicide Prevention Program
Which Work-Life Program site offers a link to download parental leave policy fliers?
CG-111 Parent Resources
What is the National Suicide Prevention Lifeline number?
1-800-273-TALK (8255)
What is the telephone number for the SAPS duty line?
757-628-4329
What is the purpose of the Critical Incident Stress Response (CISR) program?
Intended to help individuals exposed to critical incidents to identify and cope with their responses to these events. The focus of CISM is to provide “psychological first aid” and to minimize the harmful effects of job stress, particularly in crisis or emergency situations. CISR includes pre-incident training and past-incident services.
What acronym should you use to respond to a member who is contemplating suicide?
ACE - Ask Care Escort
What are members of the Substance Abuse Prevention Team called?
SAPS - Substance Abuse Prevention Specialist
Scholarships and school liaison programs w/in Work-Life are located under which dropdown tab?
Family Support
Discussions of individual personal finances with a Personal Financial Manager are ___
Confidential
What is the purpose of the Work-Life Subsistence Program?
To provide policy and support to over 1,200 culinary specialists; furthermore, to enable the successful and efficient operation of 360 CGDF’s service wife. Implements guidance and instruction to CGDFs on how to provide nutritions, well-balanced meals to all authorized personnel to enable mission execution. The program also administers and provides guidance for the Forest I. Rednour Memorial Food Service Awards.
What type of facility provides, on a regularly scheduled basis, developmentally appropriate programs designed to foster social, emotional, physical, creative, and intellectual growth to groups of children from age 6 wks to kindergarten that are Federally licensed and nationally accredited?
Military Child Development Centers
You can download a PDF version to provide members with the SAPRR programs “How do I report a sexual assault?” from what source?
CG-114
What program can you refer members to, to improve communications between the Command and CG family members?
Ombudsman Program
Where can you refer members for information about child care?
CG-111 Child Development Service
How can you view information for Nicotine Replacement Therapy (NRT) provided to TRICARE beneficiaries?
CG-111 Tobacco Cessation Program
What can you provide members requesting information about self-referrals and seeking treatment for substance abuse?
CG-111 Substance Abuse Prevention Program + CDAR + SAPT
A friend asks you for help in reporting a sexual assault. How can you find answers about how ALCOAST 292 changed reporting requirements?
CG-114 SAPRR
Which Office of Work-Life program site offers the Coast Guard Nutrition video series by LCDR Trocchio?
CG-111 Health Promotion
The Unit Health Promotion Resources site provides a link to which directive, which includes physical fitness responsibilities for all CG AD + SELRES personnel?
CIM 6200.1
The Health Promotion Program encourages members to utilize Tobacco Cessation services available at what website?
www.YouCanQuit2.org
If your roommate confides that he/she has been sexually assaulted, what should you do?
Care Inform Ask
Who can offer unit wide tobacco cessation education and training upon request?
via phone or web
What is a fact about quitting smoking found at the Work-Life Tobacco Cessation Program site?
Within 24h your lungs will start to clear out mucous
Within 48h your sense of smell and taste will improve
Within 72h you can breathe easier and have more energy
Within 12wk coughing, breathing and wheezing, problems will improve
Within 1y your risk of heart disease is reduced to 50% of a continuing smoker
Within 10-15yrs your risk of cancer is similar to that of someone who never smoked
It is Coast Guard policy to ___ tobacco products
Discourage the use of all
What would be the minimum number of Victim Advocates assigned to a unit w/ 250 members?
3
What would you be able to provide to members who ask what Work-Life resources are available for spouses?
Ombudsman. Spouses Club programs. Family support
Which Work-Life programs offer telephonic assistance for financial and legal concerns?
Personal Financial Management Program (PFMP)
What information can be found at the SAPRR program site?
Recovery assistance. Victim bill of rights. SARC. Confiding in another person, FAQ. ALCOAST 292 - Sexual Assault Policy Updates. How do I report retaliation?
Other uniformed service members that serve with the Coast Guard or are using Coast Guard Facilities should be referred to ___ if they have a family member who may be at risk of suicide.
Suicide Prevention Program
“Sexual assault” is defined as ___, characterize by use of force, threats, intimidation, abuse of authority, or when the victim does not or cannot consent.
Intentional Sexual Contact
What is the purpose of establishing Ground Rules
Ground rules clarify responsibilities, describe how the meeting will be run, and outline how decisions will be made
