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AIS > AIS 2 > Flashcards

AIS 2 Flashcards

1
Q

an economic event that affects the assets and equities of the firm, is reflected in its accounts, and is measured in monetary terms

A

Financial Transaction

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2
Q

time lag between the two due to credit relations with suppliers:​

A

Expenditure Cycle

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3
Q

(acquisition of goods)​

A

physical component

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4
Q

(cash disbursements to the supplier)​

A

financial component

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5
Q

(planning, scheduling, and control of the physical product through the manufacturing process)​

A

the production system

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6
Q

(monitors the flow of cost information related to production)​

A

the cost accounting system

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7
Q

time lag between the two due to credit relations with customers :​

A

Revenue Cycle

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8
Q

Component of Revenue cycle (sales order processing)​

A

physical component

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9
Q

Component of Revenue (cash receipts)

A

financial component

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10
Q

used to capture and formalize transaction data needed for transaction processing​

A

Source Documents

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11
Q

the result of transaction processing​

A

Product Documents

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12
Q

a product document of one system that becomes a source document for another system​

A

Turnaround Documents

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13
Q

a record of chronological entry

A

Journals

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14
Q

specific classes of transactions that occur in high frequency​

A

special journals

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15
Q

nonrecurring, infrequent, and dissimilar transactions​

A

general journal

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16
Q

a book of financial accounts ​

A

Ledger

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17
Q

shows activity for each account listed on the chart of accounts​

A

general ledger

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18
Q

shows activity by detail for each account type​

A

subsidiary ledger

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19
Q

generally contains account data (e.g., general ledger and subsidiary file)​

A

Master File

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20
Q

a temporary file containing transactions since the last update

A

Transaction File

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21
Q

contains relatively constant information used in processing (e.g., tax tables, customer addresses)​

A

Reference File

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22
Q

contains past transactions for reference purposes​

A

Archive File

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23
Q

A documentation technique to represent the relationship between entities in a system.​

A

Entity Relationship Diagram (ERD)

24
Q

version of ERD is widely used in AIS. REA uses 3 types of entities: ​

resources (cash, raw materials)​

events (release of raw materials into the production process)​

agents (inventory control clerk, vendor, production worker)​

A

REA model

25
Q

use symbols to represent the processes, data sources, data flows, and entities in a system​

A

Data Flow Diagrams (DFD)

26
Q

represent the logical elements of the system​

do not represent the physical system​

A

Data Flow Diagrams (DFD)

26
Q

illustrate the relationship among processes and the documents that flow between them​

A

Document Flowcharts

26
Q

contain more details than data flow diagrams​

A

Document Flowcharts

26
Q

are used to represent the relationship between the key elements–input sources, programs, and output products–of computer systems​

A

System Flowcharts

26
Q

clearly depict the separation of functions in a system​

A

Document Flowcharts

26
Q

depict the type of media being used (paper, magnetic tape, magnetic disks, and terminals)​

A

System Flowcharts

26
Q

in practice, not much difference between document and system flowcharts​

A

System Flowcharts

26
Q

use relational database tables​

have high degree of process integration and data sharing​

A

Modern systems

26
Q

client-server based and process transactions in real time​

A

Modern systems

26
Q

some are mainframe based and use batch processing​

A

Modern systems

27
Q

mainframe-based applications​

batch oriented​

A

Legacy systems

28
Q

early _______ use flat files for data storage​

later ________ use hierarchical and network databases

A

legacy systems

29
Q

data storage systems promote a single-user environment that discourages information integration​

A

Legacy systems

30
Q

is a group of similar transactions that are accumulated over time and then processed together.​

A

batch

31
Q

In batch processing, ________ exists between the event and the processing.​

A

time lag

32
Q

source documents are transcribed by clerks to magnetic tape for processing later​

A

Keystroke

33
Q

identifies clerical errors in the batch and places them into an error file​

A

Edit Run

34
Q

places the transaction file in the same order as the master file using a primary key​

A

Sort Run

35
Q

changes the value of appropriate fields in the master file to reflect the transaction

A

Update Run

36
Q

the original master continues to exist and a new master file is created​

A

Backup Procedure

37
Q

process transactions individually at the moment the economic event occurs​

A

Real-Time Systems

38
Q

have no time lag between the economic event and the processing​

A

Real-Time Systems

39
Q

generally require greater resources than batch processing since they require dedicated processing capacity; however, these cost differentials are decreasing​

A

Real-Time Systems

40
Q

oftentimes have longer systems development time​

A

Real-Time Systems

41
Q

is characterized by high-volume, independent transactions, such are recording cash receipts checks received in the mail.

A

AIS processing

42
Q

Represent items in sequential order​

Used to prenumber source documents​

Track each transaction processed ​

Identify any out-of-sequence documents​

A

Sequential Codes​

43
Q

Represent whole classes by assigning each class a specific range within the coding scheme​

Used for chart of accounts ​

The basis of the general ledger​

Allows for the easy insertion of new codes within a block ​

Don’t have to reorganize the coding structure​

A

Block Codes

44
Q

Represent complex items or events involving two or more pieces of data using fields with specific meaning​

A

Group Codes​

45
Q

Used for many of the same purposes as numeric codes ​

Can be assigned sequentially or used in block and group coding techniques​

May be used to represent large numbers of items​

Can represents up to 26 variations per field​

A

Alphabetic Codes

46
Q

Alphabetic characters used as abbreviations, acronyms, and other types of combinations​

Do not require users to memorize the meaning since the code itself is informative – and not arbitrary ​

NY = New York​

A

Mnemonic Codes​

47
Q
A

AIS (8 decks)

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