9: HOSPITAL INFORMATION SYSTEM Flashcards
___________ is computer system structured to manage all records of health care providers to make available information and reports available to healthcare personnel in doing their job more efficiently.
HOSPITAL INFORMATION SYSTEM (HIS)
In the past: it was mainly for ___________ and ___________
billing and inventory
Today: system is integrated with other ________________
financial, scientific, and administrative programs
HIS should be:
affordable, scalable, and centered on the
needs of patients and medical personnel, and
adaptable to rapid technological changes.
Customizable to the needs of the departments
Gather, process, retrieve patient info, and
provide hospital stakeholders with relevant
information through reports for better decision-making.
Function of HIS
- Has applications built to address the needs of the various departments of health facilities.
- Provides enhanced integrity of facts, minimization of transcription error and duplication of records, and shorter TAT for reports
- Advancement and new developments will be rendered useless if the system is not user-friendly and training is inadequate
- A person can access different HIS as long as the person is affiliated to the HIS or has the permission to do so.
Function of HIS
Function: Handling of personnel schedules, accurate
patient charting, and better clinical data integration
* To obtain cost-effective staffing and show staffing
levels
* Patient charting applications allow better analysis
of critical signs
* Useful in designing the patients’ care plan since
the medical info integration function allows nurses
Nursing Information System (NIS)
Function: to improve the practice of physicians
* EMRs and EHRs are some programs where PIS is
deployed and extensively used
* Offer support 24/7 to facilitate easier usage of the
system by health care professionals
Physician Information System (PIS)
Can provide billing services and appointment
scheduling aside from reporting and database storage
Radiology Information Systems (RIS)
Function: Help monitor the utilization of medicines in health institutions and provide information to identify drug interactions which helps in administering the appropriate drugs
Pharmacy Information System (PIS)
Available in the internet, authorized personnel can access the info, data sharing between hospital is possible, and can facilitate access to info from other health facilities upon request
Web-based system
Provides ample training and assistance to the users of the system. Consider HIS provides that offer 24/7 support
Implementation and support
Company’s goal is to improve work efficiency in health care institutions through software systems, and to produce advanced solutions for better patient care.
BizBox (1994)
- Specializes in application development for hospitals, industrial clinics, and medical-related educational institutions in the Philippines
- MEDSYS for hospitals and MEDSCO for schools
KCCI Medsys (Kaiser-dela Cruz Consulting, Inc.)
- PH-based software development company with a vision to be a global technology company
- Led the way in developing innovative applications
Comlogik (1999)
- provides clients with manual information and guidelines associated with the company’s or institution’s products and services without hassle.
HELP DESK
- helps save time and make employee scheduling less difficult.
- Managers and employees can effectively discuss their scheduling preferences anywhere through scheduling software.
SCHEDULING
- records the name, age, gender, marital status, and other relevant information regarding the patient.
- Information are used for record keeping and account management purpose
PATIENT REGISTRATION
- is when an admission counselor gathers preliminary information, offer vital information concerning the hospital stay, and answers questions if there is any. The physician may also medical exams.
ADMISSION
- provides instructions that include discharge planning which details services needed to be administered after the hospital stay to ensure full recovery of the patient.
- Other routine test can also be carried out on the day of admission
❖ The point at which a person enters hospital as a patient (inpatient to be specific)
DISCHARGE
- means movement (along with discharge) of an individual outside of the hospital premises at the instruction of any authorized hospital personnel.
- DOES NOT encompass movement of the deceased, or leaves the facility without authorized permission
TRANSFER
- shows all records pertaining to the invoices, payments, and the current balance of a patient’s account. HIS lists the outstanding balances of the patient.
- It is a good practice to generate the ___________ on a regular basis so that the institution could keep track of its collectables.
BILLING STATEMENTS
- is defined as the process of managing contract creation, execution, and analysis to maximize the operational and financial performance of an organization while reducing financial risk.
- A very time-consuming element of business, which facilitates the need for an effective and automated _____________ system
CONTRACT MANAGEMENT
- Realization of expected business benefits and
financial returns - Cooperation and responsiveness of the supplier to the organization’s needs
- No contract disputes or surprises
- Satisfactory delivery of services to both parties
Contract Management Strategy
- which is also called post-diagnostic package deals. HIS helps in accessing information regarding package deals without going through the hassle of paperwork.
PACKAGE DEALER
____________________ for in-patients, out-patients, and emergencies requires the same process; difference is that for emergencies.
Post-diagnostic Package Deal
- displays elements with administrative or clerical information in addition to the information about the specimen and the test itself.
LABORATORY REPORT
- is an official medical document that provides the details of the requested radiology examination and the procedure conducted by the radiologists.
- The main objective of the report is to address the queries in the request
- The findings should take into account both positive and negative findings
RADIOLOGY REPORT
- contain important medical information based on the test results of the patient which are set against past medical records.
CARDIOLOGY REPORT
- is primarily concerned with planning, identifying, purchasing, storing, receiving, and distributing materials.
- Its purpose is to guarantee that the right and sufficient materials in the right location when needed.
- Utilize barcodes and RFID tags with precise identification numbers assigned for each inventory object to enable accurate tracking and control
- Automatic stock management also assist health care institutions in figuring out whether merchandise has been recalled or damaged and should not be given to patients
- Accountable for receiving materials, retaining central stock, and delivering supplies within the institution
MATERIALS MANAGEMENT
- is a platform for reporting and controlling information valuable to the institution.
- Provide non-monetary info which enables the management to have an oversight of its operations
- Data redundancy and data quality issues are minimized
- A good management reporting system enhances the capability of an institution to be more responsive, efficient, and effective in decision-making which affects the performance of the institution as a whole
- Offer a single holistic view which highlights high value sources and eradicates the lack of visibility in reviewing the performance of the institution
MANAGEMENT REPORTING
__________________ is software that provides simplified solutions to operations in health institutions such as registration, accounting, inventory management, tax management, among others.
Tally.ERP9
