10: LABORATORY INFORMATION MANAGEMENT SYSTEM

Question 1

____________ is designed to help process information in medical research to improve the efficiency of the department’s services and laboratory operations by reducing manual tasks and procedures.

Answer 1

Laboratory Information Management System (LIMS)

Question 2

• Mode of lab error may lead to _____________

Answer 2

Clerical error which could lead to misidentification or possible error results

Question 3

• Useful for pharmaceutical laboratories, biobanks and genomic testing centers and laboratory

Answer 3

Laboratory Information Management System (LIMS)

Question 4

• Accurate and detailed records are necessary to make sure that samples are not lost or mixed up.
  LIMS recorded and stored information:
  o Who the sample was taken from?
  (Demographic Data)
  o What is the sample taken?
  o Who is working with it?
  o Who handles the sample?
  o Where does it go next?
  o How do you store these samples? (Samples
  may vary in storing procedure and
  requirements)
  o When does it need to move?
• A record should show whether the sample meets the acceptable values
• Regular samples are stored for 3 days only, samples with special request or significant value could be kept for a longer period
• Regular samples are kept more than 3 days if there are certain delays
• RFID or barcodes in recording and updating logs and track the chain of custody of the sample

Answer 4

SAMPLE MANAGEMENT

Question 5

• Used to automate records and workflows which saves time

Answer 5

WORKFLOW MANAGEMENT

Question 6

• The most frequently used instrument, the average handling time of sample, and list of backlogs are useful in data analysis and formulation of recommendation for future policymaking

Answer 6

REPORTING

Question 7

• It is capable of handling patient records and billing info
• Helps in managing clinical laboratory procedures

Answer 7

EHR

Question 8

• Accepted use of smartphones in the laboratory

Answer 8

MOBILE

Question 9

• Handles inventory functions
• Solution is useful in current supplies, calculating storage capacity, and managing locations
  ❖ Is a process used to manage and integrate the
  important parts of the businesses (can also be
  used for laboratories)
  ❖ Help implement resource planning by integrating
  all the processes needed to run their companies
  (or lab) with a single system

Answer 9

ENTERPRISE RESOURCE PLANNING (ERP)

Question 10

• released an “Occupational Exposure to Hazardous Chemicals in Laboratories standard (29 CFR 1910.1450)” in 2011 to facilitate laboratory safety.
• It specifies the mandatory requirements of a CHP

Answer 10

Occupational Safety and Health Administration (OSHA)

Question 11

• is a workplace where hazardous chemicals are used. It is a facility that stores small quantities of hazardous chemicals which are intended for production use.

Answer 11

Laboratory

Question 12

• discusses all aspects of the laboratory standards should be formulated if the standards apply.
• Address the proper purchase, storage, handling, and disposal of the chemicals used in the facility

Answer 12

Chemical Hygiene Plan (CHP)

Question 13

• When a patient arrives at the hospital, the admission clerk will take some basic info and will guide him or her to a registration window
• Done before taking sample/s from the patient

Answer 13

Patient Registration

Question 14

• Process of generating statement of accounts or billing statements of in-patients. out-patients, and emergencies

Answer 14

Billing

Question 15

• To manage the bill and payment aspects of their activities and to create statistical and billing reports on a par with the laboratory and management needs
• Provide parameters for a flexible price schedule and enable heightened attention on customer needs
• Automate billing processing, hasten collections, and offer marketing tools

Answer 15

CONTRACT MANAGEMENT

Question 16

• Can easily extract information which was already available from the invoicing and contract management procedures
  ❖ Money owned by the company (for providing goods or service) that the customers haven’t paid
• Generate specific or complete accounts receivable reports, monitor balances for reconciliation and audit purposes,
• Export data to other accounting systems, and
• Customize reports according to specifications.

Answer 16

ACCOUNTS RECEIVABLE

Question 17

• LIMS assists laboratories in setting priorities of current workloads based on analyst and instrument availability.
• Allows the user to track a sample, a batch of samples, or numerous batches through their lifecycle

Answer 17

WORKLIST AND WORKFLOW

Question 18

done by sample or by workflow which is a block of repetitive procedures in a certain process
* Allowing users to plan workload schedules and assignments, and employee information and training.
* Ultimately, the worklist and workflow functions operate to facilitate more efficient laboratory processes

Answer 18

Queuing

Question 19

• To verify whether the instrument is working within prescribed parameters

Answer 19

QUALITY CONTROL

Question 20

designed to detect, reduce, and correct deficiencies in a laboratory’s internal analytical process prior to the release of the patient
results

Answer 20

Levey Jennings chart

Question 21

• enables a fast and easy method to identify tubes, samples, documents, and many others. The information can easily be found and retrieved effortlessly using a barcode scanner.
• Can be customized to suit the organization’s or classification needs
• Lessen clerical errors

Answer 21

BARCODE-GENERATION, PRINTING AND READING

Question 22

• A two-way communication between the information system and the clinical instrument is required.

Answer 22

IN-BUILT BI-DIRECTIONAL INTERFACES WITH EQUIPMENT