7/7 Study Session - Prepcast Flashcards
Where are lessons learned from past projects found?
OPA
Lessons Learned Repository
What serves as a store of historical information about lessons learned from projects?
Lessons Learned Repository
Which documents serve as an input ot hte Develop Project Charter process and are sources of informaiton about the projects’s objectives and how the project will contribute to the business goals?
Business case
Benefits Management Plan
When is the Project Needs Analysis document used?
This is a fake term
When is the project’s performance and progress compared ot the project and business documents?
At a phase gate (phase review, stage gate, kill point)
What are the optional outcomes of a phase gate?
5 possible outcomes
- continue
- continue with modification
- end project
- reamin in the phase
- repeat the phase or an element of it
What is an intentional activity that realigns the performance work with the project management plan?
corrective action
prevention vs corrective action
Preventive action ensures project work is aligned with the project plan.
Corrective action ensures that project work is realigned with the project plan. It is reactive.
Defect repair modifies a product or component
What high level tecchnique might be useful in gathering information on high level assumptions and contraints?
conduct interviews with project sponsor and other relevant stakeholders.
The Assumptions Log is created as an output of what process?
Develop Project Charter process
The Risk Register is an output of what process?
Identify Risks process - project planning
When all planned work is complete, and the customer is satified, what is the next step?
Close Project / Phase
What are the closing activities?
6 items
- obtaining final acceptance of project deliverables
- obtaining financial, legal, and admin closure - release resources
- communicating the final project report to stakeholders
- collating lessons learned
- archiving project documents
- transferring ownership of the project deliverables to the customer and/or stakeholders according to the project plan
Determining, documenting, and managing stakeholder needs and requirements to meet project objectives is the definition of what process?
Collect Requirements process
provides the basis for defining the project scope
What type of analysis can be used to elicit requirements by analysing existing documentaion an didentifying informaiton relevant to the requirements?
Document Analysis
Data Analysis Technique
Used during Collect Requirements process
What type of analysis can be used to select the final requirementst that will best meet the objectives found in the project charter?
Alternatives Analysis
Data Analysis technique
Used during the Define Scope process
What technique is a structured form of brainstorming using a voting process to rank the generated ideas?
Nominal Group technique
Interpersonal & Team Skills
Used during Collect Requirements process
What technique uses a matrix to provide a systematic approach to establishing criteria used to evaluate and rank ideas?
Multicriteria Decision Analysis
Decision Making technique
Used in the Collect Requirements process
What defines how scope will be defined, developed, monitored, controlled, and validated on a project?
Scope Management Plan
Scope Statement, WBS, Expected Deliverables and Change Control Process are all components of what plan?
Scope Managment Plan
What describes how requirements will be analyzed, documented and managed?
Requirements management plan
component of the project / program management plan
What are common requirement elicitation techniques?
11 - BBDDFFIOPSS
- brainstorming
- benchmarking
- decision making
- document analysis - current project documents
- facilitated workshops
- focus groups
- interviews
- observation
- prototypes
- storyboarding
- surveys
Common Scope Documents include the following in order of maturity of scope:
7 - BC, S, C, RTM, SS, W, WD
- business case
- statement of work (SOW)
- contract
- requirements traceability matrix (RTM)
- scope statement
- work breakdown structure (WBS)
- WBS dictionary
What ensures a common understanding of project scipe and builds upon major deiverables?
Scope Statement
Who creates the Scope Statement?
the team performing the project
SOW vs Scope Statement?
SOW
* high level summary
* generated by customer staff, users, functional depts.
SS
* details the scope, major deliverables, acceptance criteria, assumptions etc.
* generated by the pjm and project team
What is a hierarchical structure of the project scope called?
WBS
What process ensures deliverables are sufficiently defined and organized?
decomposition
Where can you find the details for every WBS item, including a description, details, and data?
WBS Dictionary
Who creates the WBS dictionary?
PJM - with input from the project team
What are some details that can be found in the WBS Dictionary?
W, S, T, D, A, C, AC
- work package assignments
- schedule milestones
- technical information
- detailed descriptions of work that needs to be performed - activities
- assumptions
- constraints / boundaries
- acceptance criteria
The Scope Baseline is the approved versions of what 3 documents?
- Scope Statement
- WBS
- WBS Dictionary
What is used to track product deliverables in Agile projects?
product backlog
What is the product backlog prioritizatio based on?
ordered based on a combo of:
* business / mission value
* cost / size
* time criticality
* technical dependencies
* risk reduction / opportunity enablement
How is the product backlog organized?
Theme - deliverable
Epic - sub-deliverable
User Story - work package
How is a user story narrated?
As a [role]
I want [goal]
So that [benefit]
What is the condition of statisfaction called in an Agile environment?
acceptance criteria
How is scope monitored and validated in predictive projects?
VS, VA, TA
- validate scope
- variance analysis
- trend analysis
How is scope monitored and validated in Agile projects?
DR, DD, AC, IR
- definition of ready
- definition of done
- acceptance criteria
- iteration reviews
What type of meeting includes developers, customer representatives, end-users, and other relevant stakeholders who all collaborate to write user stories?
A user story workshop
How do developers ensure user stories an be completed in one iteration?
split user stories in the iteration backlog - value can be delivered by completing smaller user stories in each iteration.
The completion of what process results in verified deliverables?
Control Quality process
After deliverables have beeen verified internally they become an input to ….. process, where they should be formally acceptd by the customer or sponsor.
Validate Scope process
