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HJ - PMI Study Hall > 7/7 Study Session - Prepcast > Flashcards

7/7 Study Session - Prepcast Flashcards

1
Q

Where are lessons learned from past projects found?

A

OPA
Lessons Learned Repository

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2
Q

What serves as a store of historical information about lessons learned from projects?

A

Lessons Learned Repository

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3
Q

Which documents serve as an input ot hte Develop Project Charter process and are sources of informaiton about the projects’s objectives and how the project will contribute to the business goals?

A

Business case
Benefits Management Plan

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4
Q

When is the Project Needs Analysis document used?

A

This is a fake term

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5
Q

When is the project’s performance and progress compared ot the project and business documents?

A

At a phase gate (phase review, stage gate, kill point)

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6
Q

What are the optional outcomes of a phase gate?

5 possible outcomes

A
  1. continue
  2. continue with modification
  3. end project
  4. reamin in the phase
  5. repeat the phase or an element of it
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7
Q

What is an intentional activity that realigns the performance work with the project management plan?

A

corrective action

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8
Q

prevention vs corrective action

A

Preventive action ensures project work is aligned with the project plan.

Corrective action ensures that project work is realigned with the project plan. It is reactive.

Defect repair modifies a product or component

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9
Q

What high level tecchnique might be useful in gathering information on high level assumptions and contraints?

A

conduct interviews with project sponsor and other relevant stakeholders.

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10
Q

The Assumptions Log is created as an output of what process?

A

Develop Project Charter process

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11
Q

The Risk Register is an output of what process?

A

Identify Risks process - project planning

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12
Q

When all planned work is complete, and the customer is satified, what is the next step?

A

Close Project / Phase

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13
Q

What are the closing activities?

6 items

A
  • obtaining final acceptance of project deliverables
  • obtaining financial, legal, and admin closure - release resources
  • communicating the final project report to stakeholders
  • collating lessons learned
  • archiving project documents
  • transferring ownership of the project deliverables to the customer and/or stakeholders according to the project plan
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14
Q

Determining, documenting, and managing stakeholder needs and requirements to meet project objectives is the definition of what process?

A

Collect Requirements process
provides the basis for defining the project scope

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15
Q

What type of analysis can be used to elicit requirements by analysing existing documentaion an didentifying informaiton relevant to the requirements?

A

Document Analysis
Data Analysis Technique
Used during Collect Requirements process

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16
Q

What type of analysis can be used to select the final requirementst that will best meet the objectives found in the project charter?

A

Alternatives Analysis
Data Analysis technique
Used during the Define Scope process

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17
Q

What technique is a structured form of brainstorming using a voting process to rank the generated ideas?

A

Nominal Group technique
Interpersonal & Team Skills
Used during Collect Requirements process

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18
Q

What technique uses a matrix to provide a systematic approach to establishing criteria used to evaluate and rank ideas?

A

Multicriteria Decision Analysis
Decision Making technique
Used in the Collect Requirements process

19
Q

What defines how scope will be defined, developed, monitored, controlled, and validated on a project?

A

Scope Management Plan

20
Q

Scope Statement, WBS, Expected Deliverables and Change Control Process are all components of what plan?

A

Scope Managment Plan

21
Q

What describes how requirements will be analyzed, documented and managed?

A

Requirements management plan
component of the project / program management plan

22
Q

What are common requirement elicitation techniques?

11 - BBDDFFIOPSS

A
  • brainstorming
  • benchmarking
  • decision making
  • document analysis - current project documents
  • facilitated workshops
  • focus groups
  • interviews
  • observation
  • prototypes
  • storyboarding
  • surveys
23
Q

Common Scope Documents include the following in order of maturity of scope:

7 - BC, S, C, RTM, SS, W, WD

A
  • business case
  • statement of work (SOW)
  • contract
  • requirements traceability matrix (RTM)
  • scope statement
  • work breakdown structure (WBS)
  • WBS dictionary
24
Q

What ensures a common understanding of project scipe and builds upon major deiverables?

A

Scope Statement

25
Q

Who creates the Scope Statement?

A

the team performing the project

26
Q

SOW vs Scope Statement?

A

SOW
* high level summary
* generated by customer staff, users, functional depts.

SS
* details the scope, major deliverables, acceptance criteria, assumptions etc.
* generated by the pjm and project team

27
Q

What is a hierarchical structure of the project scope called?

A

WBS

28
Q

What process ensures deliverables are sufficiently defined and organized?

A

decomposition

29
Q

Where can you find the details for every WBS item, including a description, details, and data?

A

WBS Dictionary

30
Q

Who creates the WBS dictionary?

A

PJM - with input from the project team

31
Q

What are some details that can be found in the WBS Dictionary?

W, S, T, D, A, C, AC

A
  • work package assignments
  • schedule milestones
  • technical information
  • detailed descriptions of work that needs to be performed - activities
  • assumptions
  • constraints / boundaries
  • acceptance criteria
32
Q

The Scope Baseline is the approved versions of what 3 documents?

A
  1. Scope Statement
  2. WBS
  3. WBS Dictionary
33
Q

What is used to track product deliverables in Agile projects?

A

product backlog

34
Q

What is the product backlog prioritizatio based on?

A

ordered based on a combo of:
* business / mission value
* cost / size
* time criticality
* technical dependencies
* risk reduction / opportunity enablement

35
Q

How is the product backlog organized?

A

Theme - deliverable
Epic - sub-deliverable
User Story - work package

36
Q

How is a user story narrated?

A

As a [role]
I want [goal]
So that [benefit]

37
Q

What is the condition of statisfaction called in an Agile environment?

A

acceptance criteria

38
Q

How is scope monitored and validated in predictive projects?

VS, VA, TA

A
  • validate scope
  • variance analysis
  • trend analysis
39
Q

How is scope monitored and validated in Agile projects?

DR, DD, AC, IR

A
  • definition of ready
  • definition of done
  • acceptance criteria
  • iteration reviews
40
Q

What type of meeting includes developers, customer representatives, end-users, and other relevant stakeholders who all collaborate to write user stories?

A

A user story workshop

41
Q

How do developers ensure user stories an be completed in one iteration?

A

split user stories in the iteration backlog - value can be delivered by completing smaller user stories in each iteration.

42
Q

The completion of what process results in verified deliverables?

A

Control Quality process

43
Q

After deliverables have beeen verified internally they become an input to ….. process, where they should be formally acceptd by the customer or sponsor.

A

Validate Scope process

HJ - PMI Study Hall (15 decks)

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