4. Asset Accounting

Question 1

Which system components are directly integrated with Asset Accounting?
(There are three correct answers.)

A. Bank Account Management

B. Investment Management

C. Purchasing

D. Plant Maintenance

E. Quality Management

Answer 1

B. Investment Management
C. Purchasing
D. Plant Maintenance

Investment management is tightly integrated, especially with AuCs. Purchasing
is integrated vvith Asset Accounting already from the purchase requisition
phase, and the asset is a required field on the purchase order for asset acquisition.
PM integrates through the equipment master record connection to the
fixed asset master. Bank Account Management isn’t directly integrated with
fixed assets, and the same is true with Quality Management, which integrates
with MM.

Question 2

What is true for assigning charts of depreciation to company codes?

A. All company codes of single country must be assigned to the same chart of
depreciation.

B. Each company code can be assigned to a different chart of depreciation.

C. You assign company codes only to charts of depreciation delivered by SAP.

D. A company with company codes in multiple countries can use a single
chart of depreciation for all.

Answer 2

B. Each company code can be assigned to a different
chart of depreciation.

There is no limitation on the number of charts of depreciation created for a
country. You assign a chart of depreciation to each company code, and again,
there is no rule to assign the same one to company codes belonging to the same
country. You can use a standard chart of depreciation as delivered by SAP, but
if you want to make modifications, it’s advised that you copy it and then modify
the new chart. Asset Accounting has very different accounting rules in different
countries, so you wouldn’t use the same chart of depreciation across
country borders. Even if things look the same to begin with, laws and regulations
change all the time, and you never know when a country will impose a
rule incompatible with other countries.

Question 3

True or False: A single depreciation area can post to multiple ledgers.

Answer 3

True.

This is true but is a kind of tricky question. You assign an accounting principle
to the depreciation area. The accounting principle is assigned to a ledger group.
The ledger group can have multiple ledgers assigned, thus many ledgers can by
updated by a depreciation area.

Question 4

What is true for real depreciation areas?

A. They are set to always post to the G/L.

B. Each can be assigned multiple currency types.

C. You can post transactions to them independently.

D. They can have values calculated from combining other depreciation areas
values.

Answer 4

C. You can post transactions to them independently.

In Asset Accounting transactions that aren’t integrated with AP I AR, you can
choose to post them to specific depreciation areas. In addition, if a depreciation area isn’t valid for an individual asset, you can deactivate it. The asset values
then won’t be updated for the deactivated area even for external transactions
(an expense or loss account is debited to balance the technical clearing account
in such cases). A real depreciation area doesn’t have to post to the G/L; each area
is assigned a specific currency type. Calculating values from other areas is the
exact reason for having derived (not real) depreciation areas.

Question 5

Two assets (belonging to the same company code) post depreciation to different
G/L accounts. What does this mean for the assets? (There are two correct
answers.)

A. The assets belong to different asset classes.

B. The assets are assigned to separate account
determinations.

C. The assets post APC values to separate accounts.

D. The assets are assigned to separate cost centers.

Answer 5

A. The assets belong to different asset classes.
B. The assets are assigned to separate account determinations.

The definite obvious answer here is that the assets have different account
determinations. This also means the assets belong to different asset classes as
an asset class is assigned to a single account determination. The APC account
(though unlikely) could be the same between separate account determinations.
The cost center has no bearing on the selected accounts.

Question 6

True or False: Two assets in the same asset class, belonging to different company
codes but with the same chart of depreciation, can post to different
accounts.

Answer 6

True.

Here, as with the certification questions, you need to read the question through
and find the essence of the information given. There is almost no chance that
some piece of information is given to distract. Here, the key is that the company
codes can have different charts of account assigned. Because the accounts
in the account determination are defined per chart of accounts, the two assets
could post to separate accounts.

Question 7

How can you default a value for the cost center in the entire asset class for
buildings?

A. By using asset subnumbers

B. By changing the assigned screen layout

C. By changing the assigned tab layout

D. By entering it in default account assignments for the G/L account

Answer 7

B. By changing the assigned screen layout

In the screen layout, you can define that a field can be set on the asset class
level. You can do the same for the subnumbers, but another main asset in the
asset class wouldn't be limited. The tab layout only affects the positioning of
the tabs. The cost center assigned to the asset can't be affected by a rule in
default account assignments.

Question 8

Which of the options are types of user fields? (There are two correct answers.)

A. Group Asset

B. Serial Number

C. Evaluation Group

D. Asset Super Number

Answer 8

C. Evaluation Group
D. Asset Super Number

This is a straightforward knowledge question. You usually answer these by a
combination of knowing part of the right answer and dismissing some of the
wrong answers. The evaluation groups and asset super numbers can be maintained
in Customizing and assigned to assets to cover customer requirements
for extra fields and groupings. The group asset is a depreciation characteristic;
the serial number is a standard field that often ties in with equipment from PM.

Question 9

When you copy an asset, the asset text is copied as well. How can you avoid
this?

A. By changing the assigned screen layout

B. By changing the assigned tab layout

C. By changing the asset class definitions

D. By creating a dummy reference asset with no text

Answer 9

A. By changing the assigned screen layout

You define which fields get carried over when an asset is used for reference in
the screen layout. This isn’t maintained in the tab layout or the asset class. The
dummy reference asset isn’t a good solution; it’s more of a hack workaround,and you wouldn’t ever do something like this. Nevertheless, the option would
probably be rejected from entering the certification as ambiguous answers are
avoided.

Question 10

For which kind of asset is the asset main text always prefilled?

A. Asset super numbers

B. Group assets

C. Asset subnumbers

D. Mass-created assets

Answer 10

C. Asset subnumbers

The asset subnumbers inherit the asset main text from the main asset number,
and this can’t be changed.

Question 11

You execute a report based on the location and are missing an asset. What
might have happened? (There are two correct answers.)

A. The asset has been fully depreciated.

B. The asset was sold to a customer.

C. The equipment assigned to the asset was moved.

D. The asset was partially scrapped.

Answer 11

B. The asset was sold to a customer.
C. The equipment assigned to the asset was moved.

When an asset is integrated with the equipment, changes in the equipment can
be configured to update the asset. An asset sold will of course no longer show
up in the company codes reports. Fully depreciated assets show up in reports
because they are still active in the company and partial scrapping would not
deactivate the asset either.

Question 12

True or False: The document type maintained in the asset transaction type is
proposed but can be changed manually during posting.

Answer 12

True.

You do maintain a default document type for posting in the asset transaction
type. This is defaulted in certain transactions when you don’t enter a separate
one manually. An example that this can be changed is the integrated acquisition
posting with supplier, where document type KR is used instead of the
transaction type 100 with the default of AA.

Question 13

Which transactions lead to asset capitalization? (There are three correct
answers.)

A. Purchase order in Purchasing

B. Valuated goods receipt

C. AuC settlement

D. Intracompany transfer

E. Nonvaluated goods receipt

Answer 13

B. Valuated goods receipt
C. AuC settlement
D. Intracompany transfer

An asset is capitalized when processing a valuated goods receipt. The invoice is
used for confirmation/adjustment of the amount. In contrast, with a nonvaluated
goods receipt, the asset will be capitalized from the invoice entry. When
you settle the line items posted to an Aue to the final assets, those are capitalized.
When you post an intracompany asset transfer, the asset is capitalized on
the asset value date. The purchase order doesn’t capitalize an asset, that happens
either on goods receipt (for a valuated goods receipt), or during invoicing.

Question 14

True or False: In both the ledger and accounts approach, the technical clearing
account is posted to by all accounting-principle-specific documents.
A. True
B. False

Answer 14

False.

In the accounts approach, only one accounting-principle-specific document
posts to the technical clearing account. The rest of the documents post to a different
clearing account. If each document posted multiple times to the same
account, the account would end up with a balance.

Question 15

True or False: When posting an integrated asset sale to a customer, you enter
a debit for the customer with posting key 01 and credit for the asset with posting
key 75.

Answer 15

False

On the credit side, you must enter the revenue account for an asset sale. This is
a special account with the field status group for asset sales that allov1s you to
select the asset, dates, and values. You don’t post a credit direct to the asset.

Question 16

When making a partial sale, how can you choose to calculate the amount of
value reduction for the asset? (There are three correct answers.)

A. By quantity

B. By posted depreciation

C. By profit (or Joss)

D. By retirement amount

E. By percentage

Answer 16

A. By quantity
D. By retirement amount
E. By percentage

When you select a partial sale in the asset retirement popup, you can choose to
sell a specific quantity of the asset (if applicable); the value is adjusted based on
the amount for sale/total amount fraction. When you select retirement
amount, you directly input the amount of value reduction as a number value.
The percentage method simply splits the value based on the percentage
entered. You can’t use the other options to determine the value.

Question 17

True or False: To post intercompany asset transfers, you maintain the crosscompany
code clearing accounts.
A. True
B. False

Answer 17

False.

An intercompany asset transfer works through a different mechanism than FI
cross-company postings and doesn’t require separate cross-company account
definitions.

Question 18

When you post an amount to an asset in the LVA class that is above the threshold
for the maximum value, how does the system respond?

A. The system produces an error message; for you to post, you must split the
asset or post to another asset class.

B. You receive a warning message; the asset is posted, but the depreciation key
is adjusted to normal depreciation.

C. The system posts the value up to the L VA threshold and posts the rest to the
generated asset subnumber.

D. The system adjusts the asset quantity to the value that keeps the asset
below the maximum threshold.

Answer 18

A. The system produces an error message; for you to post, you must split the
asset or post to another asset class.

When you try to post above the maximum value for an asset created in the LVA
class, the system produces an error. You can only post up to the maximum
amount for assets in this class. In this case, you would check if you can split the
posting or more likely create the asset in a “normal” asset class. The other
options have one thing in common: the system is making a lot of decisions and
automations. As a rule, the default system keeps things simple. Too much automation
runs into problems when dealing with processes and transactions that
might be done very differently depending on the company.

Question 19

You have an invoice for transport expenses for your AuC. These expenses can
be capitalized per IFRS but not in the local GAAP. What is the best way to handle
this?

A. Post the invoice to the AuC and manage settlement per depreciation area.

B. Post the invoice to a clearing account and clear it per ledger group (capitalize
for IFRS, expense for local GAAP).

C. Post the invoice to AuC, and, after settlement, post a partial scrapping for
the local depreciation area.

D. Post the invoice twice:

Answer 19

A. Post the invoice to the AuC and manage settlement per depreciation area.

Answer A is the best one because it uses the AuC functionality as it is intended
to be used. You collect the production-related expenses on a single item (as you
would use an internal order or a project), and then you settle the amounts. In
SAP S/4HANA, the settlement is defined on the depreciation area, so you can
manage the capitalization separately per accounting principle. Questions with
“what is the best” aren’t part of the certification exam as they are ambiguous,
and the QI A in the certification must be as straightforward as possible.

Question 20

The cross-company code depreciation area is required in which of the following
intercompany transfers?

A. For all intercompany asset transfers

B. For transfers with nonmatching depreciation areas

C. For transfers between company codes in different countries

D. For transfers where you also change the asset class

Answer 20

B. For transfers with nonmatching depreciation areas

The cross-company code depreciation area is used exactly for cases where the
sender has areas that need to be mapped to areas with different codification on
the receiver side. You might need it for transfers that are between counties, but
you also might not, as you might need it for the case of the changing asset class.
In questions such as these, you look for the answer that answers the question
in all cases.

Question 21

An online test run for depreciation is limited to how many assets?

A. 100

B. 1,000

C. 10,000

D. No limit

Answer 21

B. 1,000

This is a pure knowledge question; you either know it or you don’t. When these
kinds of questions are in the certification exams, we try to make them at least
on useful topics. In this case, this is useful knowledge but not essential.

Question 22

True or False: You can select to execute the depreciation posting run for a single
depreciation area.

Answer 22

True.

Depreciation can be posted for a single depreciation area or a single accounting
principle. For an example of why this might be used, you can close periods per
ledger at different times, so this might be required in certain periods.

Question 23

True or False: With the depreciation run completing even when assets have
errors, you no longer should worry about fixing assets with errors.

Answer 23

False

The fact that you can maybe go about closing a period without having successfully
posted to an asset doesn’t mean that you shouldn’t fix things as soon as
possible. If you leave something problematic too long, the fiscal year change
program won’t be able to close a previous fiscal year, and you’ll be locked in
without being able to post to the next fiscal year.

Question 24

When should fiscal year close for Asset Accounting be carried out?

A. Directly before balance carryforward

B. Directly after balance carryforward

C. When the previous fiscal year is closed

D. When the last nonspecial period of the previous year is closed

Answer 24

C. When the previous fiscal year is closed

The SAP S/4HANA system allows for two open fiscal years for you to manage
the closing postings of a fiscal year and start posting in the new fiscal year. You
close a fiscal year when you close the books of the previous year, and you’re
sure there will be no more postings to assets in the closed fiscal year.