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CompTIA A+ 1101 (Core 1)_ > 3.6 Given a scenario, deploy & configure multifunction devies/printers & settings > Flashcards

3.6 Given a scenario, deploy & configure multifunction devies/printers & settings Flashcards

1
Q

2 common printer types are for SOHO use?

A

Inkjet & laser printers

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2
Q

4 factors to consider when choosing a printer?

A
  • Speed (Pages Per Minute (PPM))
  • Max resolution
  • Paper handling
  • Additional features/functionality

Additional features include automatic duplex for double-sided printing and a finisher unit for folding, stapling, and hole punching. These can come built-in or be purchased separately as add-ons.

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3
Q

What is the speed of a printer measured in?

A

Pages Per Minute (PPM)

You’ll see different speeds quoted for different types of output. i.e. pages of monochrome text will print more quickly than color photos

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4
Q

What is a printer’s resolution measured in?

A

Dots Per Inch (DPI)

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5
Q

What does the printer’s resolution determine?

A

Output quality

Printer dots and screen pixels differ; multiple dots reproduce one pixel. Pixel dimensions use PPI. Vertical and horizontal resolutions vary, like 2400x600. Horizontal resolution is set by the print engine; vertical resolution is set by paper handling.

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6
Q

What does a printer’s paper handling mean?

A

The sizes & types of paper a printer can load

Printer versatility is key. Handling labels, envelopes, card stock, and more is crucial. Paper capacity matters in high-volume settings to prevent jams. Low-capacity trays can lead to frequent jams in busy offices.

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7
Q

3 ways a printer can connect to a computer/network?

A
  • USB
  • Ethernet
  • Wireless
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8
Q

What printer connectivity is considered “plug & play”?

A

USB

With USB, the OS usually detects the printer using Plug & Play & installes the driver automatically

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9
Q

What to do if a print driver isn’t auto-downloaded during setup?

A

Manually install it or coose a driver supporting the specific PDL

PDL = Page Description Language

A PDL converts print commands into a detailed raster file (A dot-by-dot description of where the printer should place ink), supporting scalable fonts, vector graphics, and color printing.

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10
Q

What is a Page Description Language (PDL)?

A

Language that describes the layout & content of a printed page

It translates the content from a software app into a format that a printer can understand & reproduce accurately

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11
Q

3 features Page Description Languages (PDLs) support?

A
  • Scalable fonts
  • Vector graphics
  • Color printing
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12
Q

2 types of Page Description Languages (PDLs)?

A
  • PostScript
  • PCL
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13
Q

Meaning of PCL

A

Printer Command Language

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14
Q

What PDL is common for professional desktop publishing & graphical design output?

A

PostScript

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15
Q

Between PostScript & PCL, which PDL is faster?

PDL = Page Description Language

A

PCL

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16
Q

What PDL do many Windows print devices default to?

A

Microsoft’s XML Paper Specification (XPS)

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17
Q

What are the 2 main configuration dialogs for a printer in Windows?

A
  • Printer Properties
  • Printing Preferences
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18
Q

What does a printer’s Properties dialog allow you to do?

A

Configure software & hardware settings

“E.g. updating driver, changing ports, sharing, permissions, basic device options (duplex/finisher units), & default paper types for trays.

19
Q

What does a printer’s Preferences dialog allow you to do?

A

Set the default print job options

E.g. paper type, orientation, color settings. Changes can be made per job via Print dialog properties or printer’s management software.

20
Q

What does the Paper/Quality tab in a printer’s preferences allow you to do?

A

Select paper size/type & ink-saving mode

You can also use the Color tab to select between color & grayscale printing

21
Q

2 ways to share a printer?

A
  • Connect printer to the network
  • Share printer via computer print server

The print server can connect to the printer via USB or network, providing admin control over client connections. Printer permissions can restrict job submissions to authenticated users

22
Q

How is a printer share configured through a Windows PC?

A

Using the Sharing tab in the printer’s Properties dialog

Drivers for different OSs can also be made available so that clients can download & install the appropriate driver when they connect to the print share

23
Q

What does it mean if a printer supports a “type 3” driver for Windows printer sharing?

A

Same driver works for clients on different Windows OSs

It simplifies setup & eases managing printer drivers across diverse OSs

Windows 10 adds support for type 4 drivers, aiming for a universal driver framework. Specific device drivers are obtained by clients from Windows Update instead of the print server.

24
Q

What does it mean if a printer supports a “Type 2” driver for Windows printer sharing?

A

Each version of Windows requries its own driver

This means that for each different version of Windows on the network, a separate driver will be needed to ensure compatibility with the printer

25
Q

How do you connect to a shared printer?

A

Open server in File Explorer & right-click the printer

then press Connect…

26
Q

4 ways to provide printer security?

A
  • User Authentication
  • Badging
  • Audit logs
  • Secured prints
Secured print
27
Q

What does it mean if a printer has local authentication?

A

Valid usernames & passwords are stored on the printer

28
Q

What does it mean if a printer has network authentication?

A

Printer authenticates & authorizes users via directory server

29
Q

Purpose of printer audit logs?

A

Track documents sent by users & devices

If the log is generated on the print device, a log collector like syslog can be configured to transmit the logs to a centralized log server

30
Q

Meaning of MFD?

A

Multi-Function Device

31
Q

What are most office printers implemented as?

A

MFD

32
Q

What functions do MFD’s typically perform?

A

Functions of a printer, scanner, & fax machine

33
Q

What do scanners do?

A

Create computer file data from real-life objects

Scanners typically handle flat objects like documents, receipts, or photos

34
Q

Meaning of OCR?

A

Optical Character Recognition

35
Q

What can scanners use OCR software for?

A

Convert scanned text into digital documents

36
Q

What formats are scanners available in?

A
  • Flatbed Scanner
  • ADF
37
Q

Meaning of ADF?

A

Automatic Document Feeder

38
Q

How does a flatbed scanner work?

A

Using light to create digital image file

It shines a bright light at the object, which is placed on a protective glass surface. A system of mirrors reflects the illuminated image of the object onto a lens. The lens either uses a prism to split the image into its component RGB colors or focuses it onto imaging sensors coated with different color filters. This information is used to create a bitmap file of the object

39
Q

How does an ADF work?

A

Passing paper over a fixed scan head

This is a more efficient means of scanning multi-page documents

40
Q

3 services an MFD/scanner can direct scan output to?

A
  • Email
  • SMB
  • Cloud Services
41
Q

What must an MFD/scanner be configured with to send scans via email?

A

IP address of an SMTP server

The SMTP server would typically authenticate the user account before accepting the message for delivery

42
Q

What does it mean if an MFD/scanner directs scans to SMB?

A

Scan is saved as a file in a shared network folder

43
Q

What must an MFD/scanner be configured with to direct scans to SMB?

A

The path to a configured file server & shared folder

Each user must have permission to write to the share

CompTIA A+ 1101 (Core 1)_ (28 decks)

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