3.1 Source Selection Flashcards
Source Selection Trade Offs Process
Permits tradeoffs among cost or price and non-cost factors
Allows the Government to accept other than the lowest priced proposal
Source Selection Fact Finding
Develop questions to be answered by offeror
Put in writing and submitted to Contracting Officer
Source Selection Information Exchanges
Clarifications
Communications
Negotiations
- Bargaining
- Discussions
Information Exchanges: Clarifications
Government may request comments from offerors on any negative past performance info not previously seen or allow to comment on previously.
Also used to clarify minor clerical errors
Information Exchanges: Communications
Done after proposals received and if specified in RFP solicitation:
- Address negative past performance to which an offeror has not had prior opportunity to respond
- Provide additional understanding to the proposals
- resolve ambiguities or admin errors
DOES NOT allow fixes to proposal deficiencies or omissions or change technical or cost elements in proposals
Competitive Range Determination
After Communications/Clarifications are complete
Based on SSEB’s evals of received proposals
Competitive range which only includes the most highly rated proposals
Negotiations
Used both in competitive and sole source
may include Bargaining or discussions
Negotiations: Bargaining
Use of persuasion, the potential alteration of assumptions and positions, give and take
May apply to cost, schedule, technical requirements, contract type, or other proposed terms
Take place after establishment of competitive range
If done in competitive environment, they are called discussions
Negotiations: Discussions
Tailored to each offeror’s proposal
purpose to indicate or discuss significant weakness, deficiencies, and other aspect of proposal in order to allow contractor to make changes
Source Selection Evaluation Board (SSEB)
Will evaluate each proposal against the source selection criteria identified in the Source Selection Plan (SSP) and contained in Sections L and M of the RFP.
Source Selection Advisory Council (SSAC)
Review each evaluation and make a recommendation to the SSA
Source Selection Authority (SSA)
Make the final decision on contract award based upon input from the SSAC
cost realism analysis
1) determine what we should expect to pay for the proposed effort and
(2) assures us that the offeror’s proposed price reflects their understanding of the work and that the offeror has the ability to perform the contract.
Is the proposed cost realistic for proposed work?
Does the proposed cost reflect a clear understanding of the requirements?
Is the proposed cost consistent with contractor’s technical approach?
Forward Pricing Rate Agreement (FPRA)
A written negotiated agreement between the Government and the offeror that specifies the rates to be used in pricing proposals during a defined period of time.
may include rates for labor, indirect costs, as well as other cost areas.
Cost allowability
The Government can determine the types and amounts of costs that can be included in a contract.
