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CDFM CG Maj > 3.1 final > Flashcards

3.1 final Flashcards

1
Q

Purpose statute

A

31 USC 1301

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2
Q

Article 1 Section 8

A

empowers congress to collect taxes

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3
Q

Article 1 Section 9

A

Requires appropriations in law before money can be spent

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4
Q

Article 1 Section 7

A

empowers congress to pass bills for raising revenue

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5
Q

Who is head of GAO

A

Comptroller general

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6
Q

Who puts together red book

A

Comptroller general

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7
Q

Two appropriation principles

A
  1. Specific over general 2. Do not do indirectly what you cannot do directly
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8
Q

Law and USC allowing severable services to extend 12 months across FY

A

Federal Acquisition Streamlining Act 1994, 10 USC 2410

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9
Q

If appropriation act is enacted prior to start of fiscal year, can you enter into contract

A

Yes, after enactment but before start of FY, however NO expenditures until FY begins

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10
Q

Budget and Accounting Act 1921

A
  1. OMB 2. GAO 3. President required to submit annual budget to congress for all three branches
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11
Q

Congressional Budget and Impoundment act 1974

A
  1. HBC, SBC 2. CBO 3. Recissions and Deferrals
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12
Q

Balanced Budget and Emergency Deficit Control Act

A

Gramm Rudman Hollings; Sequestration and automatic spending cuts

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13
Q

Principle DOD executive for finance an accounting requirements, systems and functions

A

Director of DFAS (Defense Finance and Accounting Service)

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14
Q

Time Statute

A

31 USC 1502

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15
Q

Amount Statute

A

31 USC 1341 - in advance or excess of approp; 1342 - No voluntary services; 1517 - In excess of an apportionment

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16
Q

Two criteria for voluntary services

A
  1. Compensation is discretionary (not set by law) 2. Compensation can be set to zero
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17
Q

Fiduciray Certifier

A

FUNDS, not dealing with cash or checks or amounts; Responsible for use of appropriated funds as to proper PTA and USC codes

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18
Q

Pecuniary Cerfifier

A

CASH/CHECKS; back end of the process; respoisbile for amounts, accuracy of dispersement; repayment of any dispersements that were not proper

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19
Q

Certifying officers will be held personally liable for

A

erronious payments resulting from their miscertification as soon as the erroneous payment is made

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20
Q

Dispursing officers, cashiers, and collecting officers have pecuniart responsibility….

A

for the monies entrusted to their care and will be held personally liable for any loss or theft of funds

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21
Q

Two types of annual approps

A

O&M and MILPERS

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22
Q

Sources of Purpose spending restricitons

A

Authorization Acts, Appropriation Acts, Comp Gen decisions

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23
Q

Who can receive a coin

A
  1. Guest foreign nation 2. State local gov 3. NOT day to day 4.
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24
Q

Continuing resoultion is what time of resolution

A

Joint

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25
Q

Necessary Expense test

A
  1. logical relationship 2. not prohibited by law 3. not be otherwise provided for in another appropriation
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26
Q

Contract Termination

A
  1. Contractor Default - Original FY funds avaialble if a)Bona Fide need b)Scope is same c)awarded in reasonable time 2. Covenience of Gov - Expired funds only availabe if agency order to terminate
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27
Q

Types of approps and time frame

A

MILPERS - 1; O&M - 1; RDT&E - 2; Procurement - 3; SCN (Ship construction NAVY) - 5; MILCON - 5

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28
Q

ADA criminal penalties

A

no more than $5000 and no more that 2 years

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29
Q

ADA must be reported within ___ and investigation complete within ___

A

10 days, 14 weeks

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30
Q

ADAs reported to

A

POTUS through congress,OMB and comp general

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31
Q

Instructions on ADA provided in

A

OMB circular A-11

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32
Q

Continuing Resolution for authority for multi year

A

carry over authority is subtracted from CR portion

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33
Q

A violation of _____ will also result in an ADA

A

time

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34
Q

Which acountable officials are authorized to seek guidance of ___

A

DAO, CO, DO, are agency head acting as CO can seek DOD General Council

35
Q

Acounting “Major Loss” vs “Minor Loss”

A

Major -$750 or if any fraud; Minor - under $750 no fraud

36
Q

Is relief provided for loss? Who Provides it? What is statute of limitations

A

DFAS determines it, comptroller general grants. Granted for accidental loss (no statute of limitations) Accidental illdgal/incorrect/ improper payment (3 yr statute of limitation)

37
Q

Certifying official must ensure 4 things

A

Complete, computed correctly, correct and legal

38
Q

Which accountable individual CANNOT hold public funds

A

Certifying official

39
Q

Three color books

A

Green book - Internal Controls; Yellow book - Auditing policy; Red book - fiscal law

40
Q

Act exempts promotion of individual for gov purchases

A

Gov employee incentive awards act

41
Q

Type of approps and time frame

A

MILPERS - 1; O&M - 1; RDT&E - 2; Procurement - 3; SCN (Ship construction NAVY) - 5; MILCON - 5

42
Q

When are no year approps cancelled

A
  1. agency determines no longer needed 2. no charges for 2 years
43
Q

Severable Services

A

Governemnt recives something useful uppon expenditure; can cross Fys but no more than 12 months

44
Q

Non Severable Services

A

Cannot be separated into increments. Entire amount Obligated at onset. Training is non severable usually

45
Q

This carries forward expired phased balances

A

SF-133

46
Q

Agency head approval for program AL amounts above

A

$4M

47
Q

What kinds of gifts can be made, and what happens to unauthorized gifts

A

Gifts to the US (real or personal property. 2. Gifts to an agency (money or real property), can accept services/property under mutual agreement; unauthorized are deposited in misc receipts

48
Q

Act for sequestration

A

Gramm-Rudman-Holdings Balanced budget and emergency deficit control act; Budget enforcement act 1990

49
Q

Established PAYGO

A

Budget Enforcement Act of 1990

50
Q

What is PAYGO

A

Can’t spend more without finding an offset; Does not apply to discretionary spending

51
Q

What does a commitment require

A

An administrative official to verify PTA

52
Q

Bona Fide need with regard to long lead time parts order

A

Bona Fide need applys in the year the order is PLACED, NOT when the goods or services are actaully DELIVERED

53
Q

What USC discusses severable services

A

10 USC 2410

54
Q

How does multiyear contract apply to bona fide need

A

5 year contract guaranteed. Option to pay all up from or year by year. DOD REQUIRES year by year pay

55
Q

Who can order an agency to terminate contract and they can still use expired funds

A

courts, GAO, Board of contract appeals

56
Q

minor construction authority is up to of O&M

A

$2M, unit cost not over $250K

57
Q

Adjustment limit during closed account phase

A

Same type up to LESSER of 1% of current approp, or unexpended closed approp

58
Q

Obligations from expired approp exceed _____ notify ____

A

$4M agency head, $25M congress

59
Q

Contract Authority

A

Form of budget authority; Authority to obligate in advance of appropriation. Have to be given this

60
Q

Exception to voluntary services

A

emergencies involving safety of human life or protection of property; statutorily authorized gratuitous services (Red Cross, Museum volunteers)

61
Q

Section 1514 of statutue 31 USC 1517

A

need to have a financial system that has controls that control to the apportionment level

62
Q

Augmentation

A

Not allowed to add to your appropriation unless you have been given authority to do so. Its is considered an “UNAUTHORIZED transfer of funds”

63
Q

ADA Admin and Criminal penalties only apply for

A

Amount, not purpose or time

64
Q

FMR discussing ADA violations

A

DOD FMR 7000.14

65
Q

Accountable individuals

A

Department accountable individuals (DAO), Certifying Officer (CO), Dispersing officer (DO)

66
Q

Certifying official

A
  1. Certifying vouchers for payment 2. LEGALITY of proposed payments 3. LIABLE for illegal or improper payments
67
Q

Certifying Officers cannot make following excuses

A

mistake, lack of intent, minor violation, adverse work environment, lack of personnel. NO EXCUSES FOR THESE

68
Q

____ can provide an advance decision to _____ regarding certifying a payment or making payment with approp funds

A

DOD General Counsel; DAO, CO, DO, agency heard acting as CO

69
Q

Certifying officer can get relief if

A

circumstances beyond their control, and discovered later. Everything done right at the time of certificaiton

70
Q

41 USC 6301 Feed and Forage Act

A

Permits obligations in advacne of appropriation. Pays for furnishing clothing, subsistence, forage, fuel, quarters, transportation, mediocal/hospital supplies. NOT MILCON or MILPERS

71
Q

Approx how much business does DOD do in WCF

A

20 percent of DOD appropriation

72
Q

Stock Funds (supply management hold what type of assets

A

inventory held for resale

73
Q

Industrial funds hold what type of assets

A

work in progress

74
Q

WCF Charter signed by _____ and includes _____

A

Military Dept Sec; 1. ID outputs 2. accounting system to track costs 3. ID Customer requirements 4. Evaluate Buyer/Seller advantages disadvantages

75
Q

NOR (Net operating results)

A

Annual results

76
Q

AOR (Accumulated operationg results

A

overall goal to be net zero. This is a rolling amount over multiple years

77
Q

WCFs required to have _____

A

sufficient cash balnces for their requirements throghout fiscal year

78
Q

First requirement for any travel

A

Travel itinerary prepared on DD 1610 must be approved.

79
Q

Can traveler deviate from travel itinerary

A

if “variations authorized” statemetn included and mission requires it

80
Q

Can a verbal travel order be issued

A

Yes by AO

81
Q

NAF employees travel on

A

regular government travel orders. No invitational travel orders

82
Q

PDT travel charged to _____; what is exception

A

gaining activity; overseas pays both ways, RIF (reduction in force), BRAC (Base realignment and closure)

83
Q

Feed and Forage Act

A

Over obligate funds for clothing, subsistence, forage, fuel, quarters, transportation, medical, hospital; NOT MILCON or MILPERS

84
Q

Who issues treasury warrant

A

Secretary of Treasury

CDFM CG Maj (12 decks)

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