2.1 most updated Flashcards
Three types of risk Defense Acquisition System manages
Schedule risk, Performance risk, Cost Risk
How does chairman of JCS function around chain of command
transmitting to and from the Combatant commands the orders of SECDEF and POTUS
Integrated Program/Budget review guidance
late may early june published by USD Comp and DCAPE providing guidance for preparation and submission of POM/BES
National Military strategy and what does it recommend
Dveloped by Chairman JCS based of DOD strategic plan; recommeded military objectives, fiscally constrained force levels, military strategy and force options, rask assessemnt of the recommended stratgey, forces and military options.
Who issues Resources Management Decision (RMD)
DEPSECDEF and DCAPE; these alter the POMS as they have been entered into the FYDP, otherwise POMS remain as submitted
JROC detemines whether
material solution or non-material solution (
Project Order (and fall under what title)
The perfoming agency is doing 51% of the work. Equivalent to a contract for obligation purchases. Internal to DOD ONLY. Non-severable. NO deobligation when appropriation expires. Title 41. Work must commence right away (90 days) or 1 january of year expiring.
Final Decision Document in the programming phase
RMD (Resource Management Decisions)
Budgeting is the
Translation of resource requiremetns from programming format to appropriation format
Working captial fund need _____ and these 4 criteria
Charter signed by SEC of military dept. 1. ID outputs 2. Establishment of cost accounting system 3. ID of customers 4. Evaluation of buyer/seller advantages
Output of NSC
National Security Strategy (NSS)
Combattant commands role in POM creation
they submit IPLs( Intergrated prioirity list) during planning phase, to SECDEF, Chairman JCS, Military Departments. Not service specific, just combat commands saying what we need
RDT&E BTR Max Increase/Decrease and level of control
10M 20% / 10M 20% PE
DOD or military org may do work for another agency or organization
- Funding Available 2. Best interest of Gov 3. Agency filling the order can provide or aquire the goods 4. Cannot be provided as cheaply by commercial interprise.
Milestone B
Program Initiation, picked your contractor, Advance procurement happens here, need enough money set aside in FDYP to proceed into EMD phase
Defence Acquisition board chairmed by
USD AT&L; acquisition of major weapon systems
Economic Order Quantity Buy
Contractor does one big buy for mutiyear contract HOWEVER, these are funded by ADVANCE PROCUREMENT. Therefore funded as advance procurement
Last chance for a secretary to appeal RMDs
Budget issue resolution. Doesn’t have to happen
Two programs under Joint Military Inteligence programs JMIP
NIP and MIP (National Intelligence Programs) (Military Intelligence Programs) CFO of ODNI in charge of NIP. ODI submits budget for NIP. OUSDI for MIP (office under secretary Defence Intelligence)
Muliyear procurement contract
Max of 5 years, obligates full five years, but will be paid one year at a time. NOT AN OPTION contract.
POM (phase? Who? Where?)
goes to DCAPE, Programming Phase, from DOD components
Budget estimates for RDT&E should cover how many years
ONE despite it being a two year approp
Milestone C
Approve, delay or stop program. Begin low rate production
Created Chief Management Officer and what is
2018 Nation Defence Auth Act; #3 in DOD
Final output of Planning phase and who signs
DPG Defence planning guidance signed by SECDEF; guidance for forming POMs and BES
Goldwater Nichols DOD Reorgranization Act 1986
ID’d Chairman of JCS as senior ranking member of armed forces; Chairman of JCS is the principle military advisor to POTUS, NSC and SECDEF
OSD Comptroller vs USD Comptroller
OSD is old, official term is USD
Final Output of PPB
Presidents Budget
Who signs NSS, NDS, NMS, DEF Strat Guidance, Strategy for Homeland Defense
NSS - POTUS, NDS and DEF Strat -SECDEF, NMS - CJCS, Homeland - SECDEF
Three star groups
there are a number of them for each issue determined in planning phase. DCAPE forms these teams and directs them to review the POMs. They complete issue papers if they recommend a POM change, send these to the DMAG, decisions from DMAG are presented for Resource Managment Decision (RMD).
If support causes no additional cost to provider
ID’d as non-reimbursement, documented on DD 1144
Roles of SECDEF
Principle defence policy advisor to POTUS, formulation of defence policy and the execution of approved policy
Resource Management Decisions (phase? Who? Where?)
Final DOC programming AND Budgeting Phase, signed by SECDEF
Advantage of Multiyear procurement contract
Contractor can do big buy up front which makes it cheaper (Economic Order Quantity Buy). About 10% savings expected
Which type of DOD approp is both expense and investment
RDT&E
MILPERS BTR Max Increase/Decrease and level of control
10M / not specified Budget Activity
Cost assesment and programming evaluation. Programming phase of PPBE
D, CAPE
Publishes fiscal guidance for POM input
D CAPE
Two exceptions to full funding policy
Multiyear procurement contract, Advanced procurement
MILCON BTR Max Increase/Decrease and level of control
2M 25% / not specified Project
Corpus Fund
Initial influx to start WCF
Congress mandates NSS and NDS update every ____ years, due ____ , and assessed how often?
4 years, January of POTUS second year, reviewed annually
In charge of strategic plan
USD Policy
When and what created DOD
1949 amendment to National Securty Act. Consolodated 3 military depts into one
Full funding policy (which approps required to use)
Procurement and MILCON; budget request must cover TOTAL estimated cost to deliver a given quantity of complete USABLE END ITEMS, in a 12 month period (How many systems can contract deliver in a 12 month period, even though you might be buying more than that, and regardless of delivery date.) Budgeted for in the year of CONTRACT AWARD
JROC is a meeting between…
JCIDS and USD AT&L which launches DAS (Defence Acquisition System) if it is a material need
All military forces are assigned under jurisdiction of…
a combatant command
Vice Chairman of JCOS
Acts as chairman of Joint Requirements Oversight Council (JROC); outranks all except Chairman
Annual funding policy
requires annual budget requests for O&M and MILPERS
Manpower, logistics and mobility plan
Chairman JCS
In charge of Budgeting phase PPBE
USD Comptroller
Only Combattant command that submits POMS direct to OSD
SOCOM
USD AT&L
Advise SECDEF on all PPBE matters related to aquistion, technology, logistics, installations, equipment. Bigger role in Defence Aquistion System process
CIS (phase? Who? Where?)
Comptroller information system, End of Budgeting phase, submitted by comptroller to OMB
First time FYDP is updated during PPBE
When DCAPE gets the POM submission
What is Deputy Management Action Group, who chairs
DEPSECDEF chairs, changes to POM published by RMD resource management decision
Stock Fund Asset
Inventory held for resale
CAT A MWR Approp to NAF %
100% / 0 Significant mission support and cant generate their own funds
Funding Delivery Period
The 12 month period when contractor is expected to deliver first item. This is the maximum amount can budget for and the max quantity a contractor can deliver in 12 months
Issue books (phase? Who? Where?)
Programming phase, 3 stars write them and submit to DMAG who make final RMD decisions
Combatant commands report to
SECDEF directly
National Securty Act 1947
Major DOD restructure, established NSC, CIA, a civilian SECDEF, OSD and Joint Chiefs of Staff JCS; created new Dept US Air Force
Budget decisions from RMD are reflected in the ____ in what format
Comptroller Information System (CIS), object classification schedules
Multi year contracts USC and FMR
10 USC 2306(b), FMR Volume 2A Section 10203
What is initial capabilities document
Drafted by Joint chiefs of staff; during JROC and handed to DAS to figure out how to proceed. Descri
Future Years Defence Program and how many years does it contain
Database summerizing forces, reqsources and equip associated with APPROVED SECDEF programs. It is a TEN year snapshot. Prior year, current year, four out years and then three more
Why use advance procurement
Moves up production schedule since vendor can buy some parts before full contract awarded
National Security Council Statutory advisors
Chairman JCS, Director of National Intelligence
Contingent Liability under outstanding contracts
Don’t know exact amount. Budget to the lowest ammount. Commitments until we know exact amount. Outstanding fixed price contracts subject to increases or interest gov could incur.
Proc BTR Max Increase/Decrease and level of control
20M 20% / 20M 20% Line item
BES (phase? Who? Where?)
Submitted to USD Comp, budgeting phase,
Fall Review
Part of budgeting phase, result of these is RMDs; Following BES submissions, component representative answers questions from USD Comp budget analyst (and perhaps the OMB examiner) to justify budget submission (proper funding, pricing, phasing, reasonableness, historical obligations and executibility
In charge of planning phase of PPBE
USD Policy
When are POM and BES due
end or July or early August
Appropriated funds for WCF can be used to
- expenses for wartime 2. necessary to start, increase size, or replace loss
Requires agency to have system of controls to restrict obligations and agency head to fix
31 USC 1514
O&M BTR Max Increase/Decrease and level of control
15M / 15M Acticity
POMS turned in by ____ to _____
Each OSD (also SOCOM) to DCAPE
Advance procurement
EXCEPTION TO FULL FUNDING POLICY. Pay them a little in advance to speed up production schedule; Reasons: 1. Lead time of component greater that apporop life, Lead time of component significantly longer than remainder of end item, when necessary to protect production schedule
Timeframe when planning phase begins
1.5 years in adance of fiscal year in which budget authority requested. 1.5 in advance of when POM and BES submitted
Economy Act Order
Not treated as if it were a contract. MUST deobligate any unexpended funds at end of available period. Same fiscal limitations as appropriaiton funded.
How many years in PPBE
1 year budget, 4 year program plan
National Defence Strategy
Published by SECDEF based on NSS; it is a 4 year DOD Strategic Plan
Chairman of JCS advises SECDEF on
- Critical deficiencies and strengths in force capabities (manpower, logistics and mobility) 2. Military requirements for Defence Acquisition program 3. Extent to which programs and policies in area of manpoer coform to strategic plans 4. Reviews the POMS to make sure Comb Command needs being met
Which one is not considered an object class
Something about partial payments? Sunk costs ARE
How many year covered in the BES
Three, Prior, Current and Budget
Chairman of JCS is priciple military advisor to…
POTUS, NSC and SECDEF; Goldwater Nichols DOD Reorg Act of 1986 established this
D CAPE Prepares and Publishes the following
- DOD Fiscal Guidance 2. DOD Programming Guidance 3. Programmatic Decision Documents in coordination with USD (Comp) 4. Future Years Defense Program (FYDP) 5. Analytics in support of NDS
Reimbursable Order
Performing Agency accepts funds into its own appropriation. Obligation created when MIPR is accepted
Material solutions managed by
JROC
Who CANNOT draw on OSD currency fluctuation apporp
Working Capital funds
Material Solution Analysis coducts what
Analysis of Alternatives (AOA), picks one and hands to milestone A
Competition between contractors in DAS occurs at what phase
Tech Maturation and Risk Reduction (TMRR)
Principle staff element used by SECEF and DEPSECDEF over DOD
OSD
Who are POMs submitted to
D CAPE
PRINCIPAL members of NSC
POTUS, VPOTUS, SECDEF, SEC Energy, SEC State
Who sets caps on transfers and reprogrammings
Congress in defence approp act
Reimbursements are earned….
when the work is done
Oversight of Defese Finance and Accounting Sercive (DFAS) and Defense contract audit agency (DCAA)
USD Comptroller
BES
Budget Estimate Submission, subnitted same time as POM, to the USC Comp
Operational chain from Combatant commands to POTUS
COM Commands, SECDEF, POTUS (NO Chairman of JOS)
Agency can be order to terminate contract by ____ and still use expired funds
GAO, Contract Board of Appeals, court
Performing Agency may not
earn a Profit, charge for indirect costs
only military representative on presidents cabinet
SECDEF
POM
Program Objective Memorandum
Who represents needs of Comabatant Commands
Joint Chiefs of Staff
Overarching goals of PPBE
- articulate strategy to support NSS and identifies forces necessary 2. Formulates 1 yr budget and 4 yr program plan 3. What programs funded, how much spent on each
Responsible for organizing, staffing, training, equiping, and sustaining our military forces
Military Departments
Which command sumbits a full POM
Special Operations Command SOCOM
How does advance procurement work with fiscal years
It is a FY earlier than contract award FY as a SEPARATE procurement line item
When is NSS published an updated
January of POTUS second year
DMAG is what and chaired by who
Deputy’s management action group chaired by DEPUTY SECDEF
Transfer
Funds moved BETWEEN appropriations
JCOS review of POMs
Chairmans Program Accessment (CPA) presented to SECDEF for decisions in the Resourse Management Decision Doc (RMD)
MIPR Form
DD Form 448
Incremental funding policy, what is exception
limits RDT&E budget requests to ONE year despite two year approp. When no logical way to do it can get exception from Agency Comptroller if project between 12 and 18 months
Direct Citation
Direct Citation - directly site LOA of requesting agency, this creates an obligation when performing agency awards the CONTRACT.
Who is in charge of updating FDYP
D, CAPE
What do combattant commanders submit during POM in planning phase
Integrated Prority Lists (IPL) resorce requirements submitted to SECDEF, DEPSECDEF, Chairman JCS, and mil dept responsible
Contingent liability accrued when (two things)
When PROBABLE and estimatable
Chairman and vice chair of DAB
USD (AT&L) chairs, Vice chairman Vice chair JCS
CAT B MWR Approp to NAF %
65% / 35% limited revenue generation, auto shop, CDC
Industrial Funds asset
Work in progress
CAT C MWR Approp to NAF %
0% / 100% can generate a lot of funds. Golf course
No cost agreements with city state and federal and non-profit
Document with MOA or MOU
Broad Recurring interservice shall be
documented on MOA or MOU
Agreements that require reimbursement from city,state gov ect
Executed with a contract
Reprogramming
Funds moved WITHIN same appropriation;
Guidelines for commitments for contingent liabilities
- Commitment amounts need not be recorded to max contract price 2. Conservatively estimated but enough to cover based on judgement 3. Must be supported to meet audit 4. In determining, consider DECREASES that will net out
Final Phase of PPBE is…
BUDGETING!!!
Who chairs NSC
POTUS
