3. Situational Context Of Projects Flashcards
Differentiate between projects and business as usual ( BAU )
Project and BAU description
4 differences, O-T-R-M
Projects are temporary endeavours that are designed to achieve a specific set of objectives, within a defined timeframe and budget. Projects typically have a define start and end date on the project team is responsible for delivering the projects objectives.
BAU refers to the ongoing day to day operations of an organisation. BAU it’s not designed to create something new, but to maintain and support the organisations existing operations.
Objectives
Timeframe
Resources
Management
Differentiate between project management, portfolio management and programme management
-in terms of
Scope
Scope:
-Project management focuses on managing a single project
-Portfolio management focuses on managing a set of related projects
-Programme management focuses on managing the interdependencies between projects
Outline the relationship between programmes, projects and strategic change
Strategic change: strategic change refers to the process of making significant modifications to an organisations long-term goals and direction. It Involves identifying new opportunities to adapt to changing circumstances and approving performance to remain competitive. Strategic change can be initiated by internal or external factors such as new technology changes in the market or shifting consumer preferences.
Programmes: a programme is a coordinated set of projects and activities that are designed to achieve a strategic objective. A programme typically involves multiple projects that are interrelated and have a common goal. The programme management approach is used to manage the programmes delivery and ensure that the projects are aligned with the overall strategic direction.
Projects: projects are temporary endeavours that are designed to deliver a specific outcome or a result. Projects are often used to implement specific initiatives within a programme, and they are managed using the project management methodologies. Project managers are responsible for ensuring that the project delivered on time within budget and the required quality standard.
Relationship between programmes ,projects, and strategic change: Programmes and projects are the means by which an organisation implement strategic change. When a strategic change is identified programme is identified to deliver the change. The programme is then broken down into a set of interrelated projects, each of which contribute to the overall programme goal. The success of the programme on the project is measured against achievements of the strategic change objectives.
In summary, programmes and projects are critical components of an organisation’s ability to implement strategic change. By aligning projects with a broader programme, organisations can affectively manage the delivery of strategic change to ensure that the program are aligned with overall strategic direction.
Describe situations where the use of programme management may be appropriate
HINT: 5 points
L-C-S-T-C
Large scale initiatives
Complex projects
Strategic initiatives.
Transformational change
Cross functional projects.
Describe situations where the use of portfolio management may be appropriate
MCP – SC – I – R – SE
Managing multiple construction projects:
Managing projects with similar characteristics:
Managing projects with interdependencies
Managing risk:
Managing stakeholder expectations:
Explain tools and techniques used to determine factors which influence and impact projects
PESTLE,
PESTLE: Political, Economic, Social, Technological, Legal and Environmental factors.
this tool is used to analyse external factors that can affect the project. By considering these factors, project managers can identify potential risks and opportunities and develop strategies to manage them.
Explain the impact of legal and regulatory environment
Hint 6 points
B-C-E-E - S+S
Business operations:
Consumer protection:
Employment:
Environment
Safety and security
Differentiate between project management, portfolio management and programme management
-objectives
Objectives
- project management focuses on delivering a pacific product, service or outcome.
-Portfolio management focuses on aligning project portfolio with the organisations, strategic objectives.
-Programme management focuses on achieving a specific set of objectives that are broader than the objectives of individual projects.
Differentiate between project management, portfolio management and programme management
- Resources
Resources
-Project management focuses on managing resources allocated to single project.
-Portfolio management focuses on managing resources across group of projects.
-Program management focuses on managing shared resources across a set of related
Differentiate between project management, portfolio management and programme management
-governance
Governance
Project management focuses on managing a single project with its own governance structure.
Portfolio management focuses on managing portfolio projects with a centralised governance structure.
Program management focuses on managing a set of related projects with a programme governance
Explain tools and techniques used to determine factors which influence and impact projects
VUCA
VUCA : Volatility, Uncertainty, Complexity, Ambiguity
This tool is used to analyse the environment in which a project operates. By understanding the VUCA factors project managers can develop strategies are flexible and adaptable to changing
Explain tools and techniques used to determine factors which influence and impact projects
SWOT
SWOT: Strengths, Weaknesses, Opportunities and Threats
this tool is used to analyse the internal and external factors that can impact a project. By identifying the strengths and weaknesses of the project and the opportunities and threats in the external environment, the project manager can develop a strategy that maximises strengthen opportunities while minimising weaknesses and
