3 Project Inception Flashcards
What is part of a Formal Agreement?
Client/architect agreement: Fees Scope of services Programme Type of procurement Copyright (who owns) Consultants Budget
What will you discuss at the Initial Meeting?
Meet client - check background, ask around industry. Are they experienced developer? Can/will they be able to pay you?
Establish/discuss project outline - initial brief, site specifics, scope of works, fee agreement, programme
What does the client mean by ‘budget’?
Project Budget - total available funds (includes contract price, prov sums, contingency sums, consultants fees, furniture and equipment, approval costs, etc)
Construction Budget -
Contract price = total amount including GST
Cost of building work = net cost excluding GST
What considerations about consultants will need to be thought about when establishing your Formal agreement?
Prudent to inform client of any other consultants that may be required (and thus should allow fees for)
Who is engaging Consultants and when?
What effect does type of procurement have on the Formal Agreement?
To be discussed before engagement, as this will influence decisions on fees/resourcing/scope of works
What will you need to establish in regards to programme when drafting the Formal Agreement?
Key dates for documentation, authority lodgement, tendering, construction
What might affect your scope of services in regard to the Formal Agreement?
Full (Traditional) Service - Concept -> Documentation -> Contract Admin
Partial service - generally provide documentation for a novated contract. No CA. High risk - fees should reflect extra handover work.
How do you establish Fees in your Formal Agreement?
Calculating fees: Base rates + overheads + profit
Take into account: who client is, nature of job, expertise, new build vs extension, location
Different types of fee agreement: Hourly rates, Lump sum, Percentage
What do you need to ensure when agreeing on a Client/Architect Agreement?
Any special requirements - disbursements, exclusions, etc
If non-standard contract - consult your lawyer
Beware of clauses like ‘fit for purpose’ or additional works not normally in scope
What Internal office considerations are there at the start of a project?
Job setup as per office protocols QA system Resourcing (staff requirements and availability) Programming (create project plan) Internal start-up meeting
What forms of risk need to be assessed to determine your fees/acceptance of the commission?
Scope of service, fee basis (potential for disputes, late payment, sufficiency of fee), consultant engagement procedure, insurance requirements, quality of brief, site risk, adequacy of budget, ability to meet program, client (experience and understanding of building contracts, financing of project, reliability), your own skills and resources
