3 Plan and Scope: Project Phase 1 Flashcards
A MAP day with experts is utilized in a project by involving _______ teams in setting the project schedule with high confidence
Multidisciplinary
The primary responsibility of a program manager in terms of communication is reporting _______ and _______ and also capturing plan changes effectively
Progress
Risks
The primary approach is crucial to ensuring quality in Phase 1 onboarding to facilitate early participation and the involvement of multiple ______
Disciplines
Develop a stable and high-confidence ___ __ _____, involving a multi-functional team.
Plan of record
The Plan of Record starts with the _______________ and is detailed into an engineering PRD
Market Requirements Document (MRD)
Changes to the plan of record need the __________ ________ to avoid confusion and ensure stability
Teams Agreement
At the end of Phase 1, an executive review determines the commitment of ___ and _______ and _______ ____ an _____, which is crucial for the project’s success.
Budget and resources
Components of an MRD
Components of an MRD, Include target customer definition, problem statements, drafts of _______________, sales playbooks, and launch plans.
Brochures
The MRD is reviewed in detail with the team to ensure _______ exchange and alignment
Knowledge
The MRD is managed under _____ _______ to maintain and stable and predictable execution
Version Control
The MRD defines _______________, while the PRD provides _______________, ensuring a clear path from requirements to implementation.
Problems
Solutions
The focus in Phase 1 is to design _______________ into the program from the start, involving QA in defining release criteria and change control.
Quality
Involves adding experts from various disciplines like ____ ______, engineering, support, performance, test, QA, tech pubs, and field marketing.
Quality Control
Overcome lack of participation by _______________ the project, publishing attendance records, making assignments, and giving action items.
Selling
Explain what a MAP day is
A collaborative session where experts fill out forms detailing tasks, predecessors, durations, owners and resources.
Map day stands for?
Make a plan day
Managing the critical path is important as it ensure accurate ______ and _______ by focusing on the longest duration tasks that determine the projects timeline
Scheduling
Execution
Use the right tool for the job, such as ____for conflict resolution and ____ for updates.
face-to-face
Emails
Always review _______ issues with the team beforehand to maintain integrity and trust
Contentious
Allow the team to report _____ _____ and handle ___ _______ yourself
Good news
Bad news
Use a clear system for tracking tasks with attributes like ___ _____, _____, start date, and completion status.
Task Number
Owner
Keep reporting ______ and positive to avoid ____ resistance.
Simple
Passive
Avoid _______ tasks to executives
Delegating
Establish comprehensive contracts upfront, including ___ ___ ______ ,_____ __________ and terms for handling issues and separation.
Scope of work
Nondisclosure agreements
Track partner progress like any other team member, with _______, dates , and _______ _______.
Tasks
Acceptance criteria
Specify the _______ to be used in the contract to avoid misunderstandings.
Tools
Conduct quarterly _______ ______ with executives to keep everyone aligned and provide constructive feedback.
Business reviews
