2.4 Information Management Flashcards
MIS (management information system)
Unit 1 answer can be used (Exam answer)
MIS
Data about MONTY BELLA RETAIL (1 Mark)organised to produce management reports (1 Mark)tomonitor how well the business is running(1 Mark)
Pros
Decision making:
Inform an organisations decision making by highlighting areas that need improvement
Powerful analysis:
Use large data sets to provide accurate data analysis which allows for trends and patterns to be found
Backup capabilities:
Data stored centrally can be backed up easily if disaster occurs
Cons
Cost and installation:
Expensive needs to be professionally set up, requires technical knowledge
Training:
So employees can use the software accurately for maximum efficiency
Requires accurate data:
Out of date information or incorrect data? The analysis will be inaccurate leading to disastrous decisions
Managing information
Data collection
Surveys
Paper forms
Stock taking
Data capture forms in databases
Managing information
Storage
Data must be secure and easily retrievable whether that be:
Magnetic
Paper
Optical
Cloud storage
Data is mainly stored in a database
Managing information
Storage
Why must data be stored securely?
Protected against loss
Hacking
Corruption
Sensitive data should be encrypted so only authorised users can access data
Data should also be backed up in case of data loss
Managing information
Retrieval
Using a database to store information allows users to easily access data so it can be updated or removed
Searchers and queries can be easily performed in a database table to show specific values using a criteria
Managing information
Manipulating and processing
Data can be exported to other software
Database into a spreadsheet allowing for manipulation, sorted and visualised sheets
Graphs and charts can be created so trends are easier to identify
Managing information
Analysis
Allows for important decisions to be made
Analysing key patterns in a chart
