219 - Dept Property

Question 1

219-19 DESK OFFICER
When supplies are received at a command:
1. Have supplies inspected for quantity, quality and condition.
2. Sign vendor’s receipt if delivery is in good condition.
3. Refuse to accept supplies if shipment is damaged, or does not meet quality standards.
4. Make Command Log entry of receipt /or state reason why supplies were not accepted.
5. Notify CO if supplies are not accepted.

Answer 1

219-19 CO (step for CO) 6. Have report prepared on Typed Letterhead and Department of Purchase Form 23-QQ-96 (REPORT OF UNSATISFACTORY MATERIAL) to the Quartermaster Section if the delivery is deficient in any way.
Additional Data .. If the supplies received are less than originally ordered, but otherwise acceptable, D/O may accept the supplies but receipt only for actual amount received.

Question 2

219-19 Inspection of Dept. Locker- Official Investigations
PURPOSE PROCEDURE
To permit the inspection of a Department locker in connection with an official investigation.
SUPERVISING MEMBER
2. Inspect contents of locker:
a. Member concerned will witness inspection.
b. If member is not present, another MOS will witness inspection.
MEMBER OF THE SERVICE
3. Secure locker after inspection is completed. 4. Follow direction of supervising officer.

Answer 2

219-19 INSPECTION OF DEPT. LOCKER 
SUPERVISING MEMBER
5. Enter in Command Log:
a. Number(s) of locker(s) inspected
b. Member(s) to whom locker(s) assigned
c. Reason for inspection
d. Results of inspection
e. Member(s) present at inspection.
NOTE
A supervisory member of the service may inspect Department lockers at any time during an official investigation. If the member assigned to a locker is not present during an inspection, the inspecting member is required to notify the member concerned, and provide for the safekeeping of the equipment and reimbursement to the member if the lock is damaged.

Question 3

219-20 LOSS OR THEFT OF DEPARTMENT PROPERTY
PURPOSE PROCEDURE
To investigate and record the loss or theft of Department property. Upon discovering the loss or theft of Department property:
MOS: Report facts to desk officer.

Answer 3

219-20 DESK OFFICER: Notify CO n operations coordinator.

NOTE: 207-19 Theft /Attempt from Dept. Locker
DESK OFFICER: Notify CO/Duty Capt. , IAB

Question 4

219-21 LOST/STOLEN FIREARM, SHIELD, ID CARD
PURPOSE
To investigate circumstances when a member of the service (uniformed or civilian) reports a lost/stolen firearm, police shield or IDENTIFICATION CARD (PD416-091).
PROCEDURE
When a member of the service discovers the loss/theft of a firearm, shield or IDENTIFICATION CARD:
MEMBER OF THE SERVICE
1. Notify desk officer, precinct of occurrence, immediately.
In Nassau or Suffolk counties, notify desk officer, 105th Precinct. In Westchester, Orange, Putnam or Rockland counties, notify desk officer, 50th Precinct. If loss/theft occurs in other than New York City or the residence counties, notify Operations Unit direct. In addition, the local police agency will be notified immediately and requested to transmit a FINEST notification to this Department.
2. Prepare part “A” of LOST/STOLEN FIREARM/SHIELD/I.D. CARD REPORT (PD520-150).
a. IF loss/theft occurred outside city, the desk officer /or Operations Unit member receiving the report will prepare both parts “A” and “B” of the report.
3. Report loss/theft to commanding officer at first opportunity and include all information available.

Answer 4

219-21 DESK OFFICER
Make a Command Log entry of facts.
a. If member reporting loss/theft is not assigned to precinct of report, prepare and forward a transcript of the Log entry to the member’s CO
5. Notify CO/Duty Capt. n Operations Unit immediately.
6. Prepare part “B” of LOST/STOLEN REPORT.
7. Ensure that COMPLAINT REPORT (PD313-152) is finalized and alarm transmitted.

NOTE: A 61 will not be prepared nor will an alarm be transmitted if the loss/theft occurred outside NYC. However, Command Log and/or Telephone Record entry will be made.
8. Notify IAB Command Center and enter IAB log number under “Details” on 61, if prepared, /or in Telephone Record, if 61 is not prepared.

MOS: Report to CO, Employee Management Division to obtain a new shield or ID CARD.
a. Return to permanent command and request clerical member to enter new shield number on FORCE RECORD.
Auxiliary police shields coming into the possession of the Dept., if not required as evidence, will be forwarded, with a report of the circumstances, to the CO, Auxiliary Police Section. A PROPERTY CLERK INVOICE is not required in such cases.