2025 CCSO Manual Chapter 5-7 Flashcards
Departmental Collisions Category 3 Disciplinary Range
1st violation up to 12 months - formal written counseling OR up to 1 day loss of leave or loss of pay.
2nd violation within 0-24 months - letter of reprimand OR up to 3 days loss of leave or loss of pay.
3rd violation or more within 0-36 months - letter of reprimand OR up to 10 days loss of leave or loss of pay.
The wearing of CCSO-issued soft body armor, while on duty, is not mandatory for Patrol deputies
False
Who has the option to wear CCSO-issued soft body armor?
CIB deputies and commissioned officers
The approved outer vest carrier must only be worn with what uniforms?
Class B, Class C or secondary employment uniform
Bloodborne Pathogens Level I Personnel are what?
Employees who are routinely exposed to bloodborne pathogens or potentially infectious materials on a regular basis - TRAINING IS MANDATORY
Bloodborne Pathogens Level II Personnel are what?
Employees who may become exposed to bloodborne pathogens or potentially infectious materials under certain circumstances - TRAINING IS MANDATORY
Bloodborne Pathogens Level III Personnel are what?
Employees who, due to their job assignments, will not become exposed to bloodborne pathogens or potentially infectious materials - TRAINING IS OFFERED, BUT NOT REQUIRED
Bloodborne pathogens exposure annual training shall be provided within _____ of the previous training?
1 year
Training documents regarding bloodborne pathogens shall be maintained and perpetually retained by the Training Academy. OSHA requires these records be held for how long?
The duration of employment plus 30 years in accordance with 29 CFR 1910.120
Level I Personnel are who?
Sworn & civilian employees who are routinely exposed. Example: Patrol, CIB, CST, Corrections, SOT, Civil Process (LT and below)
Level II Personnel are who?
Sworn & civilian employees who may be exposed. Example: Admin. LT and above, admin. support staff, crime lab personnel
Level III Personnel are who?
Civilian employees who will not be exposed. Example: admin., admin. support and clerical duties
The container for storage, transport or shipping of biohazard materials shall be what?
Color-coded, labeled and secured
The Agency will place what color signs at the entrance to work areas where potentially infectious materials may be present?
Fluorescent orange or orange-red
What information will be on the signs at the entrance to potentially infectious materials work areas?
BIOHAZARD symbol, Name of infectious agent, Entry requirements, Contact info
CCSO members shall do what after removal of disposable gloves or other protective equipment?
Wash hands immediately or as soon as feasible
CCSO members shall do what following contact with blood or other potentially infectious material?
Wash hands and skin or flush mucous membranes with water immediately or as soon as feasible
How many syringes will be placed in each disposable syringe safety container?
1
Procedures for evidence submission, report taking, and disposal of syringes are outlined in what chapter?
Chapter 16 - Property and Evidence
What is the mixture of household bleach with water to clean up spills & decontaminate?
One part bleach to ten parts water
Contaminated clothing should be laundered at what temperature and for how long?
160°F for 25 minutes
Hepatitis B vaccination shall be provided to whom and when?
Level I and II members within 10 days of assignment
What are the exposure reporting procedures?
- Submit Incident Report same day
- Complete Worker’s Comp form
- Complete exposure form if person is taken to ER
Blood samples from a ‘source individual’ can be drawn when?
Immediately or within 7 days
If baseline sample is collected but no HIV test is consented, how long is it preserved?
90 days
If the member later consents to test, when shall it be done?
Within 90 days, as soon as feasible
When does the Agency provide the written opinion from health care professional?
Within 15 days of evaluation completion
Employee medical records shall be retained for how long?
30 years after employment
Supervisor reports employee health deficiency to whom?
Asst. Sheriff via Chain of Command
Who keeps physical agility test records and for how long?
AJSB bureau commander for 3 years
What are the 4 components of the physical agility assessment?
- Climb over barrier
- Traverse stairs
- Drag 150lb dummy
- Run 300 feet
What happens if a deputy fails physical agility assessment?
- Second try same day
- If failed, submit Form 71
- Remedial test within 60 days
- Fail again = fit for duty eval
How often must deputies take a mental health assessment under HB 670?
Every 2 years (CCSO does annually)
What does an employee do when pregnancy is verified?
Submit A&S report with expected dates and physician statement
When is Disability/Return to Duty Certification needed?
Absence of 3+ work days
What must be submitted before returning to full duty?
Final A&S Report
After the 6-week checkup, what does employee submit?
Physician certificate with expected return date
Maximum light duty status duration?
28 days per calendar year (pregnancy is exception)
Can county vehicles be driven on light duty?
False
What happens to agency vehicle during light duty?
Must be parked at the Sheriff’s Office
What substances are tested in random drug/alcohol program?
Marijuana, Amphetamines, Opiates, PCP, Cocaine, Benzodiazepines, Barbiturates, Oxycodone, Oxycontin
Who administers the random drug testing program?
Commander of Office of Professional Standards
Who administers in absence of OPS Commander?
AJSB Commander
Does the traditional doctor/patient relationship exist with MRO?
False
How many employees are tested and how often?
10 employees, quarterly
How long does an employee have to report to the testing facility after being notified of the random drug & alcohol test?
2 hours
Where will the CCSO employee place the Random Drug Testing notification form and Chain of Custody form after completion of the test?
The OPS Commander’s box in a sealed envelope marked “Drug Testing”
In most cases, how long will it take to obtain the specimen test results?
24 to 72 hours
If an employee is suspected of performing their duties while under the influence of alcohol or drugs, what will the supervisor do?
- Remove the employee from duty and contact the DER (Designated Employee Representative).
- During normal business hours (0900-1700), the supervisor will transport the employee to the testing facility.
- If incident is after hours, a representative from White Glove Drug & Alcohol Testing, Inc. will be contacted and respond.
- Upon completion of the test, the supervisor will submit a detailed report to the POS commander stating as to what prompted the RAS for the test.
What happens if an employee refuses to submit to testing will they are under suspicion of being under the influence?
It will be treated as a positive results and grounds for disciplinary action to include and up to termination
A CCSO employee involved in an agency departmental accident or incident that results in death will be required to do what?
Submit to a drug and/or alcohol test
A CCSO employee involved in an agency departmental accident or incident resulted in serious bodily injury and/or property damage that is a result of an employee’s conduct or performance of duties, outside reasonable CCSO policy and accepted LE standards, will be what?
Required to submit to a drug and/or alcohol test
Alcohol testing after an agency department accident or incident, involving death or serious bodily injury and/or property damage, will be completed when?
Within 2 hours of the accident
A CCSO employee involved in a departmental shooting that causes death or bodily injury is not required to submit to drug and/or alcohol testing? True or False
False
If an employee chooses to have a “split specimen” test completed, they must notify the MRO within ______ hours of the initial interviewv with the MRO?
72 hours
The primary objective of the Agency Support Program (ASP) is what?
To address mental health/stress management related issues within the agency.
ASP is designed to be used as an investigative tool. True or False?
False
What information, even if obtained through ASP must be disclosed to the Sheriff and/or Assistant Sheriff?
- Threats of suicide or homicide.
- Admission or threats of criminal activity.
- Admission of child abuse.
How long is the commitment for an individual to join the ASP team?
At least 2 years.
Removal from the ASP team is done for ?
Performance issues such as consistent failure to train, failure to request assistance, or the inability to perform basic peer support functions.
The removal process from Agency Support Program (ASP) is initiated by who and forwarded to who for final disposition?
- ASP Team Coordinator.
- The Assistant Sheriff.
Notification and ASP team response shall be mandatory for?
- Police involved shooting or other force applications resulting in death or grave injury
- Line of duty death
- Serious injury to members in the performance of their duties.
- Suicide of a CCSO member
- Mass casualty incident
- Death of children.
- A personally threatening incident to a member.
- A prolonged incident ending in loss of life.
- Any incident that could cause a high level of stress.
The Agency Support Program (ASP) is part of the Employee Assistance Program (EAP). True or False?
False
After an agency member is removed from the scene of a critical incident, the ASP “Demobilization” will be conducted and will last how long?
Approximately 10 minutes.
After a critical incident, an employee is mandated to attend and participate in the ASP demobilization process. True or False?
-False
- The process may be mandated to attend but active participation is not required.
The ASP “Defusing” process is held how long after a critical incident?
8 to 48 hours after the incident.
Chapter
6
Topic
Concurrent Jurisdiction and Mutual Aid
Who has the CCSO entered into an agreement to allocate workload within the County?
The Maryland State Police
What agencies have the CCSO entered into agreements with to provide mutual aid on a temporary basis in emergency situations?
Charles County Sheriff’s Office; St. Mary’s County Sheriff’s Office; Anne Arundel County Police Dept.
The mutual aid agreement with Anne Arundel County PD is what?
A basic agreement to be used when requesting assistance or responding to a request for assistance
How many deputies are assigned to the Twin Beaches patrol?
9 Sheriff’s Deputies (1 specifically assigned to patrol Chesapeake Beach)
The agreement between the Towns of North & Chesapeake Beach and Calvert County Government will be renewed when?
Automatically renewed for periods of one year, commencing on July 1st
If the Twin Beaches Towns or the Sheriff’s Office wishes to end their service agreement what must be done?
Written notice of termination at least 6 months prior to expiration
How many deputies will be assigned to Dominion Cove Point LNG project?
At least 10 Sheriff’s deputies
Time frame that CCSO deputies have to report to an incident at the request of Cove Point?
Within 30 minutes
The agreement between Dominion and Calvert County Government shall be from what dates?
Jan. 9th, 2007 through June 30th, 2011
After the initial term, the agreement will be automatically renewed for periods of _____ year(s), commencing on what date?
1 year, commencing on July 1st, 2011
How long does any party have to terminate the agreement?
6 months prior to expiration by written notice
Goal of the Office of Professional Standards (OPS)?
To ensure integrity through objective and fair investigations of complaints against employees
Agreement location with Dominion Cove Point LNG and the Sheriff’s Office?
Not disclosed due to CFR Title 49, Volume 8, Chapter XII, Part 1520
Chapter
7
Topic
Office of Professional Standards
OPS goal?
Ensure agency integrity through objective and fair investigation of employee complaints
OPS Commander reports to?
Asst. Sheriff and/or the Sheriff
Categories of complaints investigated by OPS?
Corruption, Excessive Force, Civil Rights Violations, Criminal Misconduct, Neglect of Duty
Complaints not investigated by OPS are delegated to?
Employee’s supervisor or higher-ranking supervisor
OPS Commander ensures what?
All investigations comply with laws and sound techniques
Can complaints and reports be placed in personnel file?
False, unless directed by the Sheriff
Can disciplinary action records be in Professional Standard file?
Yes
Where to obtain CCSO Citizen Feedback Form?
Any supervisor, command staff, OPS, or the website
How to submit completed CCSO Citizen Feedback Form?
In person, via mail, or email
Who follows up if a formal complaint is taken over phone?
OPS
How is a formal complaint documented?
Entered in Blue Team Public Service Report (PSR), forwarded to OPS
Is a disagreement over citation valid grounds for complaint?
False. It’s a court matter unless deputy’s conduct is involved
How to document non-formal complaints or mediation request?
Document in Blue Team Citizen Feedback entry, forward to OPS
Complaints received by the Police Accountability Board (PAB) will be forwarded to who and by when for follow up?
OPS, within 72 hours.
Use of Force incidents to include Departmental Shootings and/or in-custody deaths will be investigated by who?
The Independent Investigations Division (IID).
Where an investigation by the CCSO would represent a conflict of interest or position, the Sheriff or Asst. Sheriff may request assistance from whom?
Another Maryland law enforcement agency
Supervisors will investigate allegations of violations ranging from ______ in the Disciplinary Matrix, while OPS will investigate allegations of violations ranging from _____ in the Disciplinary Matrix?
A through B violations for supervisors, C through F violations for OPS
Per House Bill 670, external/citizen complaints once investigated by the CCSO go where?
Forwarded to the Administrative Charging Committee, regardless if it was sustained or not for review and disciplinary action recommendation.
Do internal agency complaints go to the Administrative Charging Committee for review?
No
Citizen and internal professional standards investigations will be completed within _____ days upon receipt by the assigned investigator?
Within 90 days
Departmental accident investigations will be completed within ______ days upon receipt by the assigned investigator?
Within 30 days
Should an investigation not be completed within ______ days, the OPS Commander will be notified via a _____ from the investigating officer explaining why the investigation is incomplete?
Within 120 days, Detailed Report
Once a complaint has been assigned for investigation, OPS or the assigned investigator will notify the complainant in writing or via telephone of what?
The complaint has been received. The complaint number was entered into the ‘Complaint Status Tracker’ on the CCSO website so the complainant may track the status.
Anonymous personnel complaints are not investigated. True or False?
False, shall be investigated to the fullest extent possible.
What are investigative methods that maybe employed during an administrative investigation?
Lab or medical examinations, Photographs of employees, Line-ups including employees, Submission of financial disclosure statements, Use of instruments for detection of deception, Review of in-car video cameras
An employee may be placed on ______ during an internal investigation?
Administrative leave with pay or suspension without pay
Any supervisor may suspend an employee with pay on an emergency basis when it is in the best interest of the Agency, the employee or the public? True or False
True
When an employee is placed on emergency suspension, who is notified and when?
Bureau Commander, Asst. Sheriff, and Sheriff. Promptly
After the Asst. Sheriff makes their final recommendation and endorsement, they will forward the internal agency investigation file to whom and for what?
OPS for preparation of the charging documents.
Once the investigator is completed the internal agency investigation, a report is submitted to who?
The affected bureau commander for review, endorsement, and disciplinary action recommendation.
Once the affected bureau commander completes their review of the internal agency investigation report, who is it forwarded to?
The Assistant Sheriff.
Once charging documents are completed, who serves them to the employee?
The affected bureau commander.
Once served, the internal agency investigation file will be placed where?
Placed into either the Professional Standards master file or the IAPRO database.
When will the OPS commander provide the Sheriff with a statistical report of matters undertaken by OPS?
Annually
The annual OPS statistical report can be located where for the public and agency employees to view?
The CCSO website.
The four general areas of concern addressed during an officer-involved shooting are:
The welfare of the police officers & others at the scene, Apprehension of suspects, Preservation of evidence, The identification of witnesses.
The purpose of the Personnel Early Warning and Intervention System (EI System) is what?
Establish policy and procedures for identifying employees who may be experiencing difficulties in the workplace & to provide resources to assist the employee at the earliest stages of a problem
The EI System is designed to trigger an alert based on an employee exceeding a predetermined threshold number of what categories?
Public Service Reports, Internal Complaints, Integrity Test, Use of Force, Vehicle Accidents
In cases of potential disciplinary problems, who meets to determine how best to respond?
The Bureau Commander, Office of Professional Standards Commander, and the Assistant Sheriff.
The failure of the Agency to develop a comprehensive EI System can lead to what?
The erosion of public confidence in the Agency’s ability to investigate itself, while putting the public & Agency employees in greater risk of danger
During the Intervention process of an employee, the employee’s supervisor will conduct follow-up meeting, as needed with the employee for a minimum of how long?
3 months
In addition to day to day contact, supervisors regularly evaluate the following material/reports to help determine whether there is a pattern of activity that indicates the existence of a problem with an employee work performance?
Blue Team EI dashboard incident types, Performance evaluations, Citizen complaints, Work attendance/leave records, Disciplinary actions, Use of force incidents, Preventable agency vehicle accidents
When a supervisor becomes aware of a pattern of behavior that requires intervention efforts, the following will be documented and forward up the chain of command?
Details of the pattern of behavior that raised concern to include dates and times, Details of any informal intervention efforts already attempted by the supervisor, A list of any other witnesses to the behavior.
Upon a commander receiving a memorandum requesting intervention actions, related to potential disciplinary problems, a commander may use the following actions to resolve the issue?
Formal counseling and monitoring, Remedial Training, Referral to the agency’s contract psychological assessment services, Reassignment, Disciplinary action.
The CCSO and County Government has established the following employee assistance programs that may be used as intervention resources?
CISM (Stress Management and Resource Team), Calvert County Government Employee Assistance Program (EAP), Peer Support Group.
At the conclusion of each monthly meeting related to the employee intervention process, what will the employee’s supervisor do?
Forward a memorandum detailing the progress being made toward a solution of the problem to the Bureau Commander, OPS Commander and the Director of Personnel (in the case of a civilian employee)
If a deputy returning to active duty as a police officer has not qualified with an authorized firearm within 3 consecutive calendar years immediately preceding return, the individual shall do what?
Successfully complete an MPTC-approved entry level firearms program and qualification under COMAR 12.04.02 OR a firearms refresher & qualification under COMAR 12.04.07 B(4)(C)
