2025 CCSO Manual Chapter 0-3 Flashcards
Manual Chapter 0?
Introduction
What is the sole repository of permanent written guidance for the CCSO?
The Administrative and Operational Manual
What is the Manual?
An administrative document that does not create or modify law
All material contained in the Manual is valid until when?
Materials are replaced, changed or rescinded in writing
The Manual is NOT superior to any and all other conflicting documents with the CCSO. True or False?
False
Any portion of any other document, which is in conflict with the Manual, is void. True or False?
True
If any part of the Manual is found to be in conflict with any law of Maryland or the United States or any court decision, what happens to that part?
Those parts of the Manual, so in conflict, are null and void
What knowledge are sworn personnel required to know by memory?
- Arrest Procedures
- Use of Force
- Handling of Prisoners
- EVOC
- Pursuit Policy
Are commanders/supervisors required to instruct subordinates concerning information in the Manual. Yes or No?
Yes
Commanders/supervisors are NOT required to ensure employees understand the relationship of the Manual to the employee’s position. True or False?
False
Do commanders have to establish and keep updated the SOP’s pertaining to their unit?
Yes, when the provisions of the Manual are not sufficient for the purpose of the bureau/unit
Any superior officer in the chain of command of the issuing section may disapprove or modify any provision of an SOP, subject to approval, by the Sheriff. True or False?
True
Before directives are issued, they will be discussed with the Assistant Sheriff. What is the purpose of the discussion?
To assure the directive is consistent with the Manual and to determine whether the guidance the directive provides needs to be incorporated in the Manual
Where will copies of revisions and new directives for the Manual be located?
On the Sheriff’s Office “T” Drive; copies will also be emailed to each employee
What form will supervisors have the employees sign acknowledging receipt of revisions to the Manual?
Receipt of General Order distribution form
What chapter is General Orders located?
Chapter 23
What chapter is Special Orders?
Chapter 24
What chapter is Personnel Orders?
Chapter 25
What chapter is Memoranda?
Chapter 26
What chapter is Standard Operational Standards (SOP’s)?
Chapter 27
What is the Manual divided into?
- Chapters
- Sections
- Sub-sections
Who is responsible for developing revisions to the Manual?
The AJSB Commander
Drafts for the Manual revisions are circulated to the following?
Agency command staff and/or supervisor(s) it affects.
Who will approve any final form of a Manual revision?
The Sheriff
Does the Sheriff have the power to make unilateral changes to the Manual as he sees fit. Yes or No?
Yes
What establishes the Calvert County Sheriff to provide law enforcement functions within Calvert County?
The Maryland Constitution and the laws of the State
Manual Chapter 1?
Jurisdiction, Mission, Values, Goals, and Standards of Conduct.
Who is the primary law enforcement agency in Calvert County?
The Sheriff’s Office
The Sheriffs Office is responsible for what?
Care & custody of prisoners; Security of the courts; Enforcement actions & document services required by the courts; Maintenance of order and police services to the citizens of Calvert
What is the jurisdiction of the CCSO?
Calvert County, including North and Chesapeake Beaches
What is the size of Calvert County?
Approximately 219 square miles, 9 miles at its widest point, 45 miles from DC and 35 miles from Anne Arundel County line to Solomons
What is the mission of the CCSO?
To provide exceptional law enforcement services and prevent crime and fear of crime through innovative efforts
What are the values of the CCSO?
Life, Respect, Integrity, Fairness, Trust, Partnerships, Loyalty, Professionalism
The general goals of the CCSO are what?
Provide professional law enforcement services; Develop partnerships for community safety; Deliver services impartially; Achieve a high quality of life
Under whose direction are goals and objectives developed annually?
The Assistant Sheriff
The written goals will be what?
Written, measurable, and developed with input from subordinates and others
Who is responsible for planning and research functions?
The Assistant Sheriff
What plan replaced the previous 10-year reorganizational plan?
A Strategic Management Plan
Where does a deputy’s authority come from?
Section 2-101 of the Criminal Procedure Article of the Annotated Code of Maryland
Can any order be countermanded in an emergency?
Yes
What must the employee do if countermanding a prior order?
Immediately report the reason for the action to their supervisor
Can a deputy engage in conduct that reflects negatively on them or the CCSO?
False
During an administrative investigation, what must an accused employee do?
Submit to an interrogation and polygraph examination
On order of competent authority, what must an employee submit to?
Fitness for Duty Evaluation, Psychological Exam, Polygraph Exam, Drug/Chemical Testing, Photo Array
What must deputies do if arrested, cited, or investigated for any offense?
Report to their bureau commander within 24 hours
If named in a civil lawsuit related to CCSO duties, who and when must be notified?
The Assistant Sheriff within 24 hours
CCSO’s Camp Jr. Sheriff is co-sponsored by?
The Boy Scouts of America
When must deputies report substance use that impairs duty?
Prior to reporting for duty
When was smoking prohibited in all agency vehicles?
January 1, 2009
Can deputies use police powers to resolve personal grievances?
False
When is a deputy allowed to use police powers for personal grievances?
In self-defense, to prevent injury, or if a serious offense has occurred
If off-duty and personally involved, what must the deputy do?
Contact on-duty personnel and a supervisor
Off-duty deputies will not do what unless in an agency vehicle?
Arrest or issue citations/warnings to traffic violators
Can deputies have relations with those connected to persons in custody?
False
Can deputies have relationships with criminally involved individuals?
No, except for duty purposes or unavoidable family ties
If involved with a subordinate, who must a supervisor notify?
Their commander or the Sheriff
Can deputies endorse products or divulge agency info?
False
Can deputies engage in political activities on duty or in uniform?
False
Do deputies have personal privacy in CCSO property?
False
Can employees keep CCSO documents at home?
Not without express permission from the Sheriff
If unable to report for duty, who must be notified?
Their immediate or on-duty supervisor as soon as possible
Can employees feign illness or injury?
False
What level of force should be used?
Force consistent with CCSO policy and procedures
Can the Sheriff authorize weapon use to non-sworn employees?
False
Damage to CCSO equipment must be reported on what?
Loss/Damage Report
Who must authorize equipment repair/modification?
Respective commander via a detailed report
Can deputies engage in a strike?
False
Can deputies be employed in non-approved secondary jobs?
False
Are deputies responsible for paying debts?
True. Disciplinary action may occur if debts affect duties or reflect poorly on CCSO
Must deputies aid fellow officers?
True
Must deputies be truthful in communication?
True
Must employees report illegal activity by others?
True
Who maintains CCSO’s website and Facebook?
The Sheriff or their designee
Is impartial policing CCSO policy?
True
Which manual section implements 25-113 of the Transportation Article?
Chapter 12, Section 800
What is an investigative stop based on?
Reasonable articulable suspicion or criminal activity knowledge
What is reasonable and articulable suspicion?
Specific, describable factors justifying law enforcement actions
What is a Whren (pretext) stop?
A stop for a traffic violation where the officer suspects other criminal activity
What occurs during a traffic stop?
Seizure
What is a subsequent seizure?
Detention after the initial stop is satisfied, requiring consent or further suspicion
Who ensures annual reviews of impartial policing?
The Assistant Sheriff
Manual Chapter 2?
Agency Organization.
What are the CCSO’s two major responsibilities?
Provide police services to the citizens of Calvert & court services to the Circuit Court
In the absence or unavailability of the Sheriff, his functions are carried out by whom?
The Assistant Sheriff or another person designated by the Sheriff or Asst. Sheriff
Supervisors are not responsible for relaying information to their subordinates which was received at a Sheriff/commanders’ meeting? True or False
False
Why do commanders & supervisors conduct periodic staff meetings with their employees?
For exchanging information, identifying problems & seeking solutions
The attendance and minutes of meetings between commanders/supervisors and their subordinates will be kept for how long?
At least one year from the date of the meeting
Who should be notified in an incident where there may be a question as to the Agency’s liability or heightened community interest?
The Sheriff and Asst. Sheriff
Some examples where the Sheriff, Asst. Sheriff and on-call commander shall be notified are:
Deputy-involved shootings, accidents with injuries, DV cases, arrests, racial brutality complaints, homicides, barricades, child abduction, critical missing persons, high speed pursuits, natural disasters
An actual review of workload demands and allocation of personnel shall take place when and by whom?
As needed by commanders of each bureau
Decision-making regarding distribution of personnel ultimately rests with whom?
The Sheriff
Each year, bureau commanders review specialized assignments and forward what to the Sheriff?
List of assignments, statement of purpose, evaluation of need
How long shall the Sheriff retain reviewed specialized assignments?
Three years
What is the Sheriff?
An elected State Official with duties under MD State Constitution, Common Law, and Statutory Law
Events the Sheriff needs to be informed of immediately include:
Serious crimes, suspicious deaths, sexual assaults, fatal crashes, use of force incidents, etc.
Who makes notifications to commanders via email?
On-duty supervisor, SCO, or investigator
Who oversees petty cash funds and use of agency credit cards?
Executive Administrative Aide
Who is responsible to produce and manage the agency’s budget?
Assistant Sheriff
Who is responsible for overall enforcement operations of the CCSO?
Major of Law Enforcement Operations
What are the primary duties of a Sergeant and Corporal in CIB?
The role of a detective
What year was the Southern Maryland Information Center (SMIC) formed?
2007
How many sworn officers are assigned by the CCSO to SMIC?
One
Who directs the Public Information Program Assistant (PIPA) to release information to the media?
The CIB Commander
Who on SOT may be assigned additional duties like Taser Coordinator?
The SOT Sergeant
The SOT Corporal is not given additional duties such as acting as the Lead Firearms Instructor/Armorer. True or False?
False
DARE
Drug Abuse Resistance Education
Upon selection to the Motorcycle Unit, deputies must complete what?
An approved MPTC 80-hour basic motorcycle operator course
Who schedules training for motorcycle operators?
The SSU Sergeant
Who is responsible for the maintenance of agency motorcycles?
The SSU Sergeant
CCSO volunteer chaplains must meet what requirements?
Age 26+, US citizen, valid license, 5 years ministry experience, complete application and internship
What are the five phases of the Accreditation Process?
Enrollment, Self-Assessment, On-Site Assessment, Commission Review & Decision, Maintaining Compliance & Reaccreditation
What does CALEA stand for?
Commission on Accreditation for Law Enforcement Agencies, Inc.
Manual Chapter 3?
Administrative Procedures.
The Sheriff has the authority and responsibility for what with the CCSO?
Fiscal Management
The CCSO works within the budget process as set forth by whom?
Calvert County Dept. of Finance and Budget
Who routinely handles the budgetary actions within established guidelines by the County Dept. of Finance and Budget?
The Asst. Sheriff
What are the five cash accounts for the CCSO?
Petty cash, fingerprinting/records, service of process fees, Sheriff’s sale monies, covert funds
What are the minimal standards that apply to each account?
Ledger, receipts, disbursement authorization, expenditure documentation, quarterly accounting
How much money is in the petty cash fund established by the CCSO?
$50.00
The accounting of money collected at the CCSO is the responsibility of who?
The Calvert County Treasurer’s Office
The Service of Process accounts are holding accounts for funds for two sources. They are what?
Sheriff’s service fees and Sheriff’s sales fees
The Agency budget provides for a covert (confidential) fund of how much?
$10,000
Expenditures up to $3,000 over the budgeted amount in covert fund require approval from whom?
The Sheriff & State’s Attorney
Expenditures between $3,000 and $5,000 require the approval of whom?
The Sheriff, State’s Attorney, and County Administrator
Expenditures that exceed $5,000 require approval from whom?
Board of County Commissioners
The supervisor of DEU is responsible for what?
Approval of funds & maintaining records for justification & accounting
When covert funds get low the DEU supervisor brings the ledger and chits to who for auditing and additional funds request?
The CIB Office Specialist II (OS II)
Audits of the County will be conducted by whom and how often?
Certified public accountants and annually
Who is responsible for the oversight of the CCSO’s property management system?
The Assistant Sheriff
The CCSO maintains an active inventory of what Agency-owned property?
Vehicles, radar/lasers, radios, MDVR, badges, firearms, key fobs, computer & office equipment over $50
When property is issued to an employee, what will they sign?
Inventory receipt, maintained by the property manager
A deputy will have what in their possession at all times?
CCSO badge, ID card and MPCTC card
When a deputy is suspended, they are required to do what?
Surrender their badge and all issued cards to the Asst. Sheriff
What are the five uniform classes recognized by the CCSO?
Class A (Dress), B (Dress w/o jacket), C (BDU & Polo), D (Honor Guard), E (Specialized)
How much is the shoe/boot reimbursement?
$100.00
Mourning bands are worn when?
During death of CCSO deputy, regional LEO, national memorials, or as directed
The wearing of soft body armor is NOT mandatory for patrol deputies? True or False
False
The outer vest carrier can be worn with what uniforms?
Class B, C and secondary employment uniform
Agency issued stocking hats will be worn with what uniform and at what temperature?
Class B or C uniform below 50°F
CCSO authorizes deputies to carry personally owned folding knives with a blade not to exceed what length?
6 inches
A detailed uniform and appearance inspection is done when and on what?
Quarterly on a Personnel Inspection Report
Final judgment on acceptability of hair grooming standards rest with who?
An individual deputy’s commander
If a deputy has a medical waiver for facial hair, it will be kept neatly trimmed not to exceed what length?
1/8 of an inch
How often and by who must a deputy be re-evaluated for facial hair medical waivers?
Every 6 months by their Dermatologist
Tattoos are prohibited from being displayed on what?
Face, head, neck, or hand (except commitment band)
For new visible tattoos, a deputy must obtain approval from who?
The Sheriff or designee
What is a Sheriff’s Citation?
Recognition for outstanding performance above and beyond the call of duty
What does the Sheriff’s Citation recognize?
Performance involving definite risk of life
What does the recipient of a Sheriff’s Citation receive?
Black and white ribbon with gold eagle
What is a Sheriff’s Commendation?
Award for outstanding performance above and beyond the call of duty
What colors are on the ribbon awarded for a Sheriff’s Commendation?
Gold and white
What symbol is featured on the ribbon of a Sheriff’s Commendation?
A gold eagle
Are courage and valor mandatory for receiving a Sheriff’s Commendation?
No
What is a Unit Citation?
Recognition for a unit or shift demonstrating superior performance
What criteria must a unit meet to receive a Unit Citation?
Exceptional performance during a calendar year
What is the Sheriff’s Salute?
Award presented by the Sheriff to contributors to CCSO/citizens
Who receives the Sheriff’s Salute?
Persons or organizations contributing to community or CCSO
What do recipients of the Sheriff’s Salute receive?
A certificate and pin
For CCSO employees on rotating shifts, when will voicemail calls be returned?
Prior to end of last scheduled workday
All Duty Officer phone calls are recorded. Is there an expectation of privacy? True or False
False
A deputy is responsible for excess charges on agency cell phone bills? True or False
True
Agency phone bills go to whom for processing?
The AJSB Administrative Aide
Telephone bills must be paid within how many days of notification?
7 days
Vehicle, MDC, Uniform, and Firearms inspections will be conducted when?
Quarterly
Follow-up inspections of unsatisfactory issues should not exceed how many days?
30 days
Inspections must be submitted to bureau commanders when?
Each quarter
Inspection checklists will be kept on file for how long?
Two years
Satellite offices will be inspected how often and by whom?
At least weekly by patrol supervisors or designee
Who inspects Sergeant, Corporal, Deputy, and DFC vehicles?
Supervisory personnel
Who inspects First Sergeant and Detective Sergeant vehicles?
Lieutenants
Who inspects Lieutenant’s vehicles?
Their Captain and/or the Assistant Sheriff
What is done with contraband found in a vehicle post-prisoner transport?
Reported to supervisor, logged as found property, noted in case report
If equipment is damaged due to employee negligence, are they responsible? True or False
False
Who has final administrative review of equipment loss/damage reports?
The Assistant Sheriff
Who handles court-ordered restitution for damaged/stolen CCSO property?
The Assistant Sheriff
What Bureau monitors electronic/video security equipment for CCSO?
Administrative and Judicial Services Bureau (AJSB)
Who conducts searches and escorts public through metal detectors?
Armed sworn personnel
Where are weapons held after metal detector scan until visitor leaves?
In the duty office
What is used for official reports within the CCSO?
The Detailed Report
When must deputies call the Call-Off List at State’s Attorney’s Office?
Between 1700 the evening before and 0830 the morning of court
Who must give permission for a deputy to be placed on-call for court?
The prosecuting attorney
