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Texas Basic Peace Officer > 15. Written Communications > Flashcards

15. Written Communications Flashcards

0
Q
  • Provides basis for report
  • Reduces need to re-contact parties involved
  • Provides greater accuracy relative to time, statements, and events than memory alone
A

Uses of field notes

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1
Q

Brief notations concerning specific events and circumstances that are recorded while fresh in the officers mind and used to prepare a report.

A

Field notes

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2
Q

All five senses are used in __________.

A

*observation

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3
Q

The peace officer must be able to describe _________, _________, and ________ by using specific, clear, and vivid language.

A
  • people
  • places
  • things
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4
Q

Describing ________ is the most difficult.

A

*people

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5
Q

________ should be described beginning at one point then proceeding in one direction to ensure the description is thorough and systematic.

A

*Places

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6
Q

When describing ________, look for all distinguishing marks and anything that might be compared or related to a commonly known thing or idea.

A

*things

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7
Q

What does the acronym CYMBaL stand for and help describe?

A
  • Color, Year, Make/Model, Body style, License plate

* Helps describe a vehicle

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8
Q

Who needs to be described from head to toe in an officers field notebook?

A
  • Suspects
  • Victims
  • Witnesses
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9
Q

What information is used to describe people from head to tie?

A
  • Race and sex
  • Height and weight
  • Hair
  • Hat
  • Face
  • Eyes
  • Nose
  • Shirt
  • Pants
  • Shoes
  • Other distinguishing marks
  • Injuries
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10
Q

What information is used to describe vehicles?

A
  • CYMBAL acronym
  • VIN #
  • Value (Est.)
  • Distinguishing marks/damages
  • Insured?
  • Financed?
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11
Q

What information is used to describe property?

A
  • Manufacturer
  • Model name/number
  • Serial #
  • Cost/value
  • Size
  • Color
  • Style
  • Use
  • Location found
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12
Q

What other possible information should be entered in an officers field notes?

A
  • Contact information
  • Case number
  • Assisting officer activity
  • Location and chain of evidence/custody
  • Type of incident
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13
Q

What information should be entered into an officers field notes?

A
  • Persons
  • Vehicles
  • Property
  • Dates and times
  • Exact location
  • Other possible information
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14
Q

Questions to be answered in field notes to complete a report.

A
  • Who?
  • What?
  • When?
  • Where?
  • Why?
  • How?
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15
Q

Significant Uses of the Police Report:

A
  • Permanent record of facts
  • Coordination of follow-up
  • Basis for prosecution and defense
  • Performance evaluations of officer
  • Statistical data
  • Reference material
16
Q

The Eight Essential Criteria of a Good Police Report:

A
  • Accurate
  • Concise
  • Complete
  • Clear
  • Legible
  • Objective
  • Grammatically correct
  • Correct spelling
17
Q

Common types of police reports:

A
  • Arrest
  • Incident
  • Offense
  • Crash
  • Supplemental
18
Q

Arrangement of information n order of occurrence.

A

Chronological

19
Q

Arrangement of information by category.

A

Categorical

20
Q
  • Identification of the involved persons, vehicles, etc,
  • Narrative description of the offense or incident
  • Elements of the offense or probable cause
A

Three basic kinds of information necessary in police reports

21
Q

A word that typically describes or modifies the meaning of a noun.

A

Adjective

22
Q

A word or combination of words typically serving as a modifier of a verb.

A

Adverb

23
Q

A word that is the name of something (person, place, or thing).

A

Noun

24
Q

A word that combine with a noun , pronoun, or noun equivalent to form a phrase that usually acts as an adverb, adjective, or noun.

A

Preposition

25
Q

A word that expresses an act, occurrence, or mode of being.

A

Verb

26
Q

A word that is used as a substitute for a noun or noun equivalent.

A

Pronoun

27
Q

A group of words that is only a piece of a complete sentence.

A

Sentence fragment

28
Q

Two or more sentences written as one.

A

Run-on sentence

29
Q

A word or set of words that qualifies or limits another set of words when attached to the wrong word or words in a sentence.

A

Misplaced modifier

30
Q

When two negative words are used in the sane clause.

A

Double negative

31
Q

What are problems with sentence construction?

A
  • Sentence fragments

* Run-on sentences

32
Q

What are problems with sentence clarity?

A
  • Misplaced modifiers
  • Double negatives
  • Passive voice
  • Quotation marks
  • Slang, Jargon, And Nonstandard Abbreviations
33
Q

When the verb is in the ______ voice, the subject performs the action. When the verb is in the ______ voice, the subject receives the action.

A
  • active

* passive

34
Q

Using too many words.

A

Verbosity

35
Q

Flowery and fancy words and phrases that are unnecessary and distracting.

A

Deadwood

Texas Basic Peace Officer (17 decks)

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