14-02 Evaluations, Reclassifications and Appraisals Flashcards
What is the Rationale?
The appraisal is based on demonstrated performance as it relates to behaviour, knowledge and skills that are important to the job performed by a Toronto Police Service member. In addition, it provides recognition and feedback, as well as identifying training and developmental needs.
Procedure
Appraisals
Accommodation and accessibility needs must be taken into account when conducting a performance appraisal. The performance appraisal process is a
performance review emphasizing goal setting, measurement of achievement and demonstration of core competencies.
Procedure
Appraisals
Members will be evaluated by one supervisor who has supervised the member for a minimum period of_____. Where possible, the same appraiser should _____. The next level supervisor SHALL advise which members a supervisor will be responsible for appraising. Prior to commencing an appraisal, the assigned appraiser SHALL
ninety (90) days
assess the member throughout the one (1) year appraisal period
review the member’s appraisal from the previous year to ensure performance issues have been addressed. However, this review SHALL not influence the year–end rating of the current appraisal. The appraisal form SHALL remain in a member’s unit personnel file at their respective division/unit for five (5) years.
Transfers and Secondments
When a member is permanently transferred into a unit after an appraisal has been initiated, the assigned appraiser will___. When a temporary transfer is for more than six (6) months, the member’s new supervisor ____. However, if the transfer is for a period of six (6) months or less, the member’s _____. When a member has transferred into a new unit, the appraiser SHALL review the unit/job specific duties/responsibilities for possible adjustment.
liaise with the member’s former supervisor
will assume responsibility for the performance appraisal and will liaise with the member’s former supervisor
home unit will retain responsibility for the appraisal and SHALL liaise with the member’s current supervisor
Generalist Constable Development Program
Constables assigned to the Generalist Constable Development Program SHALL be
evaluated on their job performance within each training assignment. At the conclusion of each training period, a TPS 528 SHALL be completed by the constable’s immediate supervisor and SHALL be filed in a member’s unit personnel file for five (5) years. The TPS 528 will be completed in addition to the annual performance evaluation.
Generalist Constable Development Program
Training activity checklists (TPS 526 and TPS 527) for the investigative and interpersonal skills segments of the program SHALL be
maintained by the constable to assist in tracking the activities participated in or demonstrated. Checklists will be reviewed by the supervisor and maintained in the officer’s personnel file.
Annual Uniform Performance Appraisal
The annual performance appraisal form captures the ongoing performance and developmental activities of members by their
direct supervisors during a twelve (12) month period, commencing and ending on the month of a member’s birth.
Annual Uniform Performance Appraisal
Each member’s appraisal form should be considered a living document and may be adapted from time-to-time to reflect the evolving needs of the member and the Service. The forms include three (3) sections which align with the Annual Performance Appraisal Process outlined below:
- Section 1: Assessment – This includes assessing the member’s goals (key contributions), development activities and their demonstration of TPS core competencies from the previous twelve (12) months.
- Section 2: Overall Rating, Workforce Planning, Comments & Acknowledgments – This includes providing an overall rating of the member based on their contributions and competency demonstration. Also in this section, a discussion about the member’s career path occurs, inclusive of their current performance and career aspirations. Comments and signatures are required to signify understanding of the appraisal content and conclude the previous assessment period.
- Section 3: Future Planning – This includes setting performance and development goals for the member based on unit/division goals as well as training needs/growth opportunities for the member.
Members may respond to their annual appraisal by preparing a TPS 649 within ten (10) days of the appraisal meeting.
When selecting members for training or staff development opportunities, Unit Commanders, where appropriate, should take into consideration a member’s performance, development and career goals as outlined in the current and previous annual appraisals.
Probationary Performance Appraisals
The Service has three (3) probationary performance appraisal forms, they are as follows:
- TPS 504 Performance Review Document - Probationary/ 4th Class Constable
- TPS 810 Uniform Performance Appraisal Probationary Sergeant/Detective
- TPS 986 Performance Review Document Probationary Performance Appraisal - Senior Officer and Civilian
Civilian positions have a qualifying period from six (6) months, one (1) year, or longer, depending on the job classification.
Details, including the length of a qualifying period, is outlined in the member’s employment contract upon hire. Probationary civilians SHALL be appraised on a TPS 986 at the end of the 3rd, 6th, 9th, 12th and 18th months or as applicable for the position.
Constable
The rank of constable SHALL have the following gradations in ascending seniority
- 4th class constable
- 3rd class constable
- 2nd class constable
- 1st class constable
Constable
The assigned coach officer SHALL complete a probationary performance appraisal at the conclusion of ____. Additional probationary performance appraisals SHALL be completed at the conclusion of ____. The Community Response /Neighbourhood Community supervisor SHALL complete one (1) of the probationary performance appraisals where the probationary constable completes their____
Compressed Work Week (CWW) cycle 1 and 2
CWW cycles as outlined in TPS 504 by the assigned supervisory officer with appropriate review and comment by the Unit Commander at each stage
two (2) CWW cycles.
Constable
Reclassification from 4th to 3rd class will take place as part of the evaluation process for probationary constables. The Unit Commander will review the final probationary constable performance appraisal and if the constable’s performance is deemed satisfactory, recommend reclassification. The TPS 504 SHALL be
submitted to the applicable Staff Superintendent for sign off, once completed the original will be retained in the member’s unit personnel file for 5 years. Signed deferral packages SHALL be forwarded to Employee Services.
Constable
Cadets–in–training who stand in the top 25% of their recruit class and pass all examinations without rewrite during the probationary training program SHALL be granted
two (2) months service towards reclassification from 4th to 3rd class constable subject to satisfactory performance during the probationary period.
Constable
- Former Police Constables of the Service who did not continue as a police officer and have been rehired will undergo a performance appraisal after the completion of the ____. This is to be effective at the commencement of the____. The recommended classification will be no higher than the rank level held prior to separation and must be supported by the member’s Unit Commander and Staff Superintendent with approval by the Director of People and Culture.
5th CWW cycle or the equivalent of six (6) months to determine appropriate classification
6th CWW
Sergeant/Detective
Constables promoted to the rank of sergeant or detective SHALL be on probation for a period of _____. During the probationary period, duties SHALL be performed in uniform unless, otherwise directed in writing by the Chief of Police.
one (1) year from the date of promotion as published on Routine Orders
Sergeant/Detective
Probationary sergeants who are absent from work due to ____ will not be considered on active service. Such absences will not be considered as time served in the rank. Such probationary sergeants will resume their probationary period and will not be eligible to be confirmed in the rank of sergeant until they have completed at least one (1) year of active service in the rank.
parental leave, family care leave, long-term disability, central sick bank, suspension, or an off-duty injury
Sergeant/Detective
Probationary sergeants/detectives will have a performance appraisal TPS 810 completed by the assigned supervisory officer prior to the completion of the _____. No annual appraisal is required for probationary sergeants. The appraisal forms SHALL be placed in a member’s unit personnel file until the ____SHALL be forwarded to the applicable Staff Superintendent for sign off. Once completed the originals are retained in the member’s unit personnel file for five (5) years.
3rd, 6th and 10th month following promotion
10th month appraisal is completed and then all three (3)
Sergeant/Detective
Probationary sergeants/detectives will use the TPS 508 to ensure that critical supervisory experiences are undertaken or reviewed during the probationary period. The TPS 508 will be
completed in addition to the schedule for performance appraisals noted in this procedure.
Sergeant/Detective
Sergeants/detectives, who have satisfactorily completed their probationary period, including completion of all required supervisory training during their qualifying period, SHALL be
confirmed in the rank on the recommendation of the Chief of Police and approval of the Board.
Sergeant/Detective
During the probationary period, a Unit Commander may recommend a probationary sergeant not be
confirmed in the rank of sergeant, due to unsatisfactory work performance or conduct, in which case, sergeants or detectives may be reclassified to the rank of constable (1st class) on the recommendation of the Chief of Police and approval of the Toronto Police Services Board.
Sergeant/Detective
When not confirming a sergeant in the rank, the Unit Commander SHALL ensure ____. The Unit Commander SHALL then ensure a TPS 810 is completed and submitted to Employee Services, who SHALL ensure that____. If concurring with the recommendation, the Director, People and Culture will issue the official notification to the probationary sergeant concerned and the respective Unit Commander. Only the first and last page of the TPS 810 SHALL be completed when a sergeant will not be confirmed in the rank due to the member being on a leave of absence.
Labour Relations and Employee Services are immediately advised of the recommendation via e–mail
the Director, People and Culture is advised of the recommendation
Sergeant/Detective
Confirmation in the rank of sergeant will be automatically withheld if a probationary sergeant is
- the subject of a legal inquiry such as but not limited to an investigation by
o the Special Investigations Unit (SIU)
o the Office of the Independent Police Review Director (OIPRD); or
o Professional Standards - charged with a criminal offence
o charges laid internally
o by the SIU
o other police agencies; or
o by private information. - charged under the Police Services Act (PSA)
Sergeant/Detective
Charges laid internally, or by the Special Investigations Unit (SIU), other police agencies, or by private information, will also result in
not confirming a sergeant in the rank. A probationary sergeant will not be confirmed in the rank until the underlying misconduct/complaint is resolved in favour of the officer.
Sergeant/Detective
Staff sergeants may be reclassified to the rank of detective sergeant and sergeants may be reclassified to the rank of detective and vice versa, as deemed
necessary by the Chief of Police. Such reclassifications SHALL be published on Routine Orders.
