04-05 Missing Persons Flashcards

Question

Missing Person (E) * Reportee is situated outside the City of Toronto * Missing person is not a resident of the City of Toronto * Area the person is missing from is known The unit receiving a report of a missing person SHALL transfer the reportee to the division responsible for the area from which the person is missing.

Answer 1

The division responsible for the area from which the person is missing SHALL * advise the reportee that a member of the police service having jurisdiction where the reportee is currently situated will attend to speak with them * generate a CPIC message to the local police service requesting o an officer from the local police service attend and speak with the reportee o the name, rank, badge number, and contact information of the officer from the local police service who is attending to conduct the initial investigation, be forwarded by CPIC message to the TPS division conducting the investigation o all information obtained during the initial investigation be forwarded by facsimile to the TPS division conducting the investigation * complete the applicable eReports, including the results of the investigation conducted by the local police service The division responsible for the area where the person is missing from SHALL conduct a follow–up investigation.

Answer 2

The unit receiving a report of a missing person SHALL transfer the reportee to TPOC. The TPOC SHALL * speak with the reportee over the telephone in an attempt to identify an area from which the person is missing * if the area is identified transfer the reportee to the division responsible for that area * if the area is not identified, the Officer in Charge – TPOC SHALL assign the investigation to the most appropriate division and ensure the reportee is transferred to that division The division assigned the investigation SHALL * advise the reportee that a member of the police service having jurisdiction where the reportee is currently situated will attend to speak with them * generate a CPIC message to the local police service requesting o an officer from the local police service attend and speak with the reportee o the name, rank, badge number, and contact information of the officer from the local police service who is attending to conduct the initial investigation, be forwarded by CPIC message to the TPS division conducting the investigation o all information obtained during the initial investigation be forwarded by facsimile to the TPS division conducting the investigation * complete the applicable eReports, including the results of the investigation conducted by the local police service * add any new information in the original eReport until the missing person is located or further information is received concerning the whereabouts of the missing person that identifies an area where the person may be located or was missing from * if further information is received about the area from which the person is missing, provide the eReport number to the division responsible for that area for follow–up investigation If during the investigation into the missing person it is determined that the person is missing from a jurisdiction outside of the City of Toronto, SHALL immediately forward the report to the police service having jurisdiction from which the person is missing.

Answer 3

* a Service lead investigator is assigned to the occurrence * an investigation is undertaken in cooperation with the agency that received the report * once the other agency has cleared the investigative leads within their jurisdiction, the Service will take responsibility for the investigation * CPIC entries are updated as required to indicate the investigation is now the responsibility of the Service; and * compliance with all relevant direction contained in this Procedure.

Answer 4

the parent, guardian or the approved agency that has custody of the child that they may apply to a Justice of the Peace (Ontario Court of Justice, Family Division) for an apprehension warrant under the Child, Youth and Family Services Act (CYFSA). When in receipt of a Child Apprehension Warrant, officers SHALL scan and attach the warrant to the original eReport and notify RMS – Ops to ensure the warrant is entered onto CPIC.

Answer 5

Intelligence Services - Security Section (INT – Security) at 8-3500 immediately.

Answer 6

* comply with the applicable Reporting section of this Procedure * utilizing a trauma-informed approach, interview the last person to see the missing person, where possible and obtain information on any additional key witnesses that may have been identified * This information will be shared with the divisional investigator to conduct follow-up interviews and to determine the appropriate investigative response that is required. * utilize the body-worn camera as appropriate. * obtain a complete and accurate description of the person, including clothing, identification, vulnerabilities (including medical and/or mental health conditions, and current emotional/physical state), and possible destinations * confirm the place last seen (PLS) and time, or last known place (LKP) and time, if known * complete the TPS 261 and obtain a photograph of the missing person, if available * transmit the photograph electronically to platoon members, relevant units and agencies, both internal and external * if the reportee and missing person are or have been involved in an intimate relationship, comply with Procedure 05–04 * search the home and the immediate area thoroughly * if permission to search the home or adjoining property is not granted notify a supervisor and add the details to the original eReport * provide the description and all other pertinent information to the Communications Operator to relay to the field * phone RMS - Ops as required and provide all pertinent information to ensure that a new missing person eReport is generated. * When reporting officers call RMS - Ops to create the missing person eReport, RMS – Ops staff will ensure that the missing person is entered on CPIC immediately. * complete the original eReport generated by RMS, as required and ensure o the TPS 260 is completed and submitted to the supervisory officer o all other relevant information is documented * RMS – Ops will create and post a BOLO, as applicable

Answer 7

* consult with supervisory officer and complete a preliminary assessment to determine appropriate next steps, including but not limited to o risk factors o priority areas o hazards that are known; and o feasibility of conducting a 300m search * strategically complete a 300m radius search of the place last seen (PLS) or last known place (LKP), as approved by the supervisory officer * Always consider the nature of the area to be searched (e.g. ground, urbanized, ravine or water). When searching in highly urbanized areas, searchers should consider the third dimension, upwards through the building layers. In addition, the existence of any camera or surveillance video should be recorded so that it can be sought and viewed in a timely manner. * if it is determined that a 300m radius search is not required, record specific details in the original eReport, including the reason no search was conducted, after consultation with the supervisory officer * The specific details being recorded are intended to be precise and descriptive to ensure a fulsome understanding of the situation being investigated and the need to elevate urgency. * canvass the neighbours, using the suggested questions contained in the TPS 233A * complete a TPS 233 for each location canvassed * conduct a Person Query, including a CPIC check to ensure the necessary particulars have been properly entered * provide the reportee with the telephone number of the Detective Sergeant of the division where the missing person resides * ensure the information is provided to surrounding police services, if appropriate * contact Communications Services and request all pertinent information, including the telephone number and contact information of the Officer in Charge is forwarded to o Toronto Paramedic Services (Paramedics) o Toronto Fire Services (TFS) o Toronto Transit Commission (TTC) * notify a supervisory officer of all particulars * scan and attach all memorandum notes, photographs and hardcopy files to the original eReport prior to the completion of the tour of duty * ensure all investigative steps are recorded electronically in the original eReport * All of this information is of value and may serve to aid police response for any future calls for service.

Answer 8

* ensure a TPS 260 and TPS 261 have been completed * in consultation with the first responding officer and Officer in Charge, assess the level of risk and determine the appropriate level of response * complete the required TPS 260A * ensure the required eReport is generated via RMS-Ops and the missing person has been entered onto CPIC * notify the divisional Detective Sergeant * if appropriate, ensure a strategic 300m radius search of the place last seen (PLS)/last known place (LKP) has commenced, if known * When a search is being conducted, always consider and highlight potential hazards or areas of concern within the search area. Also, remind members to consider and search for the existence of any camera or surveillance video that may be of value. * if it is determined that a 300m radius search is not required, ensure the specific details, including the reason no search was conducted are included in the original eReport. * The specific details being recorded are intended to be precise and descriptive to ensure a fulsome understanding of the situation being investigated and the need to elevate urgency.

Answer 9

* review the completed TPS 261 and conduct a thorough investigation, as determined on a case-by-case basis * utilizing a trauma-informed approach, interview all identified key witnesses and consider the completion of a supplementary TPS 261 for each witness * Depending on the relationship to the missing person, each key witness may be in a position to provide unique background information that the initial reportee could not. * consult with a member of the MPU. If it is after hours, the on-call member can be reached through TPOC. * consider using a poster or bulletin to assist in locating the missing person * consider placing the missing person on the Missing Children Society of Canada (MCSC) – Child Search Network in accordance with Appendix B * complete the initial Risk Response Text Template in the original eReport, as required * if the missing person remains outstanding by the end of tour of duty * complete an updated Risk Response Text Template * provide a detailed briefing to the relieving shift, as appropriate * If possible, the supervisory officer on the road should be included in the briefing

Answer 10

* assign divisional investigative personnel, as required * ensure ongoing communication with the Officer in Charge of any other division that is/may be involved in the occurrence * ensure all eReports are completed

Answer 11

* comply with item 1

Answer 12

* attend the scene and establish a command post at a location other than the place last seen or the missing person’s home * establish and implement the appropriate incident command protocol * notify the Officer in Charge * ensure relatives and key witnesses related to the missing person are interviewed * consider all known risk factors and the nature of the area to be searched (e.g. ground, urbanized, ravine, water) * ensure Communications Services is notified, and the description and all other pertinent information is broadcast * review the completed Risk Response Text Template * assign adequate personnel to conduct the required search * assign search areas by using the divisional search maps * document all assignments, as required * liaise with TPOC and consider obtaining the assistance from such support units as o EM&PO – Mounted o Emergency Management & Public Order (EM&PO) - Search Manager o EM&PO - RPAS Operator o MPU (On-call investigator) o Specialized Emergency Response – Marine o Specialized Emergency Response – Police Dog Services o East Field /West Field Command - District Special Constables o external police services o York or Durham Regional Police Air Support Units [only when authorized by the Duty Senior Officer – TPOC (Duty Senior Officer) or another senior officer] o Community Partnerships and Engagement Unit (CPEU) – Auxiliary Program o community organizations * ensure evidence is collected and preserved * conduct on–going consultation with the Officer in Charge/Search Manager / MPU where circumstances may warrant escalation to a Level 1 search

Answer 13

* attend the scene, as required * ensure that photo, dental, fingerprint and/or footprint information of the missing person have been requested and obtained, if available * Depending on the relationship to the missing person, each key witness may be in a position to provide unique background information that the initial reportee could not. * notify the MPU at-8-7411 * The MPU is available twenty-four (24) hours a day. If it is after hours, the on-call member shall be notified via TPOC. * ensure that a personal item for DNA analysis is o requested from the family of the missing person, as soon as practicable. o seized in compliance with Procedures * obtain a family reference DNA sample from a member of the missing persons family in compliance with Procedures * DNA evidence should be collected as soon as practicable. Absent exceptional circumstances, DNA evidence should be collected within forty-eight (48) hours, and in any event, within thirty (30) days if the missing person is not located. * ensure the required RCMP Form A01 and Form A02 are completed, as required and attached to the original eReport * if it is determined that a judicial authorization (production order/search warrant) is required to o produce records that may assist in locating the missing person; or o allow entry onto a premises to locate a missing person, SHALL make the required application in compliance with procedures * consider communicating the relevant information on social media * consider requesting assistance from the media * consider using a poster or bulletin to assist in locating the missing person by contacting Corporate Communications * ensure all investigative efforts are recorded in the original eReport * complete the updated Risk Response Text Template, as required * scan and attach all memorandum book notes and hardcopy reports to the original eReport

Answer 14

* consult with the MPU * complete the Form 5 - MPA, as required * complete the Form 6 – MPA, as required * send a copy of the completed Form 5 – MPA and Form 6 – MPA to the Officer in Charge of the MPU via the global e-mail address at ‘MissingPersons’ * Submission of the completed Form 6 – MPA is required simultaneously with the Form 5 – MPA. * provide notice to any person whose information was produced pursuant to an urgent demand, which includes o description of the information the officer accessed; and o contact information for the requesting officer * The notice may be provided verbally or in writing. If the notice is provided verbally, the officer SHALL provide a written copy of the notice upon the person’s request.

Answer 15

comply with item 5.

Answer 16

* comply with item 6

Answer 17

* attend the scene * ensure that photo, dental, fingerprint and/or footprint information of the missing person have been requested and obtained, if available * The Dental Chart form should be completed as soon as practicable in all instances, and within thirty (30) days if the missing person is not located. * ensure that a personal item for DNA analysis, as outlined in Appendix A is o requested from the family of the missing person as soon as practicable * obtain a family reference DNA sample from a member of the missing person’s family in compliance with Procedures * ensure the required RCMP Form A01 and Form A02 are completed, as required, and attached to the original eReport * if it is determined that a judicial authorization (production order/search warrant) is required to o produce records that may assist in locating the missing person; or o entry onto a premises to locate a missing person, SHALL * make the required application in compliance with Procedures * in exigent circumstances when it is determined that an urgent demand for records is required SHALL comply with item 8 * communicate the relevant information on social media in compliance with Procedures * consider requesting assistance from the media in compliance with Procedures * notify Corporate Communications * consider using a poster or bulletin to assist in locating the missing person * ensure all investigative efforts are recorded in the original eReport * scan and attach all memorandum book notes and hardcopy files to the original eReport * conduct briefings at regular intervals throughout the course of the investigation * maintain an accurate and complete record of all briefings utilizing the Risk Response Text Template, as required

Answer 18

undertake the functions and responsibilities directed by the Ontario Major Case Management Manual.

Answer 19

* comply with item 9 * notify * the Unit Commander * the Duty Inspector, via TPOC * ensure the particulars are recorded in the UCMR, as required * ensure the MPU has been notified

Answer 20

* ensure compliance with this Procedure * notify the respective Deputy Chief of Police, as soon as practicable * appoint an Incident Commander from the division * ensure at least one police officer involved in the original search is available for consultation, if required * be responsible for arranging facilities and equipment necessary to conduct a Level 1 search * notify the on–call Search Manager * develop a communication plan/ strategy in consultation with Corporate Communications * request assistance from the media in compliance with Procedures * maintain liaison with the Search Manager and MPU * consider obtaining the assistance of the Family Liaison Officer or Victim Services Toronto in compliance with Procedures. After consultation, SHALL determine whether to escalate or de–escalate physical search operations.

Answer 21

* implement a coordinated and comprehensive ground search plan * ensure a Command Post is established and attend the Command Post when required * maintain liaison with the Incident Commander * coordinate the Level 1search aspect of the incident * implement unit-specific policies regarding Level 1 searches * EM&PO provides search management support. The overall responsibility for the search and its investigation remains with the division. * manage and provide ongoing co-ordination of the ground search portion of the Level 1 search

Answer 22

* co–ordinate and manage the investigative aspect of the search * assign divisional investigative personnel and notify Intelligence Services – IAU, if necessary * ensure an investigator is present at the command post at all times

Answer 23

* a file is maintained consisting of * a copy of all applicable reports * a photograph of the missing person * press clipping * electronic files * all memorandum notes and hardcopy files have been scanned and attached to the original eReport

Answer 24

* consultation takes place between the assigned investigator and the MPU * the status of the original eReport remains open * request is made to have the missing person's dentist complete a RCMP 1667 * At the discretion of the Detective Sergeant, the RCMP 1667 may be completed before the thirty (30) day period has passed. * supplementary information is added to the original eReport for inclusion in the CPIC Dental Characteristic File and submit with the RCMP 1667 * an investigative chronology is created and maintained * regular investigative follow–up until the missing person is located or a sufficient conclusion is established * the occurrence is re-assigned when the lead investigator leaves the unit or retires, and * the reassignment is documented in the original eReport * those closely associated with the missing person’s disappearance are advised; and * when feasible, request the former lead investigator brief the new lead investigator on the investigation * in cases where there is a strong possibility of the missing person being victimized by crime, an electronic ViCLAS Report / eBooklet is completed * the requirements of the Ontario Major Case Management Manual are met pursuant to the use of the Ministry approved software (PowerCase)

Answer 25

comply with Procedure 04-02

Answer 26

* attend the location to confirm the information * ensure the missing person is safe * Alternate methods of verification may be utilized; however, the occurrence cannot be closed without the approval of the Officer in Charge of the MPU, or designate * ensure the reportee and/or next of kin is notified * Do not disclose the location of an adult missing person without their approval. Notify * Communications Services * MPU * all members of the Search Management Team at the Command Post, if established * the Officer in Charge * Corporate Communications * all police services previously notified of the missing person * call RMS-Ops and advise that the missing person has been located * update the original eReport with all pertinent information * return any personal items seized for the purposes of DNA analysis, in accordance with Procedures * consider the completion of a return interview with the missing person * If the individual chooses not to participate in the return interview, record this information in the original eReport * consider contacting the divisional Community Relations Officer or Crime Prevention Officer for follow–up and prevention strategies to prevent repeat occurrences * scan and attach all memorandum book notes and hardcopy reports to the original eReport

Answer 27

* RMS-Ops has been notified, and the missing person has been removed from CPIC * the original eReport has been updated accordingly and closed * all required notifications have been made * any personal items seized for the purposes of DNA analysis are returned, as required * ensure all memorandum book notes and hardcopy files have been scanned and attached to the original eReport

Answer 28

ensure that postings are removed from Pushpin.

Answer 29

ensure that postings are removed from MCSC - Child Search Network in accordance with Appendix B.

Answer 30

co–operative effort between police, the media and the Ministry of Transportation to provide early notification to the public where a person under eighteen (18) years of age is believed to have been abducted and where circumstances lead police to believe that the abducted person is in danger of serious bodily harm or death and there is enough descriptive information about the abducted person, and/or the abductor, and/or the abductor’s vehicle to believe an immediate broadcast alert will help in locating the person. An AMBER Alert will have a duration of five(5) hours following activation, unless cancelled or extended.

Answer 31

means the police officer who has taken charge of the incident and who is in charge at the Command Post and, in conjunction with other emergency services commanders, is responsible for coordinating and managing police response at an incident.

Answer 32

the level of search implemented when a person is reported missing and there are no extenuating circumstances. At this level, there are minimal concerns regarding the possibility of being victimized by crime or the infirmity or limitations of the missing person.

Answer 33

the level of search when a missing person: * is under sixteen (16) years and judged likely to be incapable of caring for themselves. * has known vulnerabilities (including medical and/or mental health conditions, and current emotional/physical state) * is over sixty-five (65) years of age or infirm, or * there is a strong possibility of being victimized by crime

Answer 34

the level of search implemented when the Level 3 and Level 2 missing person searches are ineffective or if the situation, due to the extenuating circumstances, necessitates that this level be initiated immediately.

Answer 35

means the last substantiated (by clues or evidence) position that the missing person was known to be.

Answer 36

a web page located on the Service Internet site used to publish information and pictures regarding missing person investigations that have proceeded to a Level 1 search.\

Answer 37

means the national centre created and maintained by the Royal Canadian Mounted Police (RCMP) to compile data on missing persons and unidentified remains. The Toronto Police Service supports the centre and encourages officers to forward pertinent information to the RCMP to assist in matters of missing persons and unidentified remains.

Answer 38

means the national registry created and maintained by the Royal Canadian Mounted Police (RCMP) to compile data on missing and abducted children. The Toronto Police Service supports the registry and encourages officers to forward pertinent information to the RCMP to assist in matters of both parental and non–parental abduction.

Answer 39

the unlawful removal of a child by a person other than a parent, guardian, or person having lawful care or charge of the child.

Answer 40

the unlawful removal of a child by a parent, guardian, or any other person having lawful care or charge of a person under the age of fourteen (14) years whether or not there is a custody order in relation to that child made by a court, with the intent to deprive a parent, guardian, or person having lawful care or charge of the person.

Answer 41

the location where the missing person was actually seen by a witness. The PLS may shift throughout the course of the investigation as new information is known.

Answer 42

the investigator assigned by the Major Case Manager in every threshold major case investigation to perform the functions and responsibilities of the primary investigation function. The Primary Investigator SHALL have the knowledge, skills, and abilities to perform the function; SHALL have successfully completed the Ontario Major Case Management Course or equivalent, as defined by the Ontario Police College.

Answer 43

the provincially accredited police officer in charge of the Emergency Management & Public Order – Search Management Team. Unit means a section of the Service as designated by the Board, such as a field headquarter, division, bureau or squad.