1. Organisations And Projects Structures

Question 1

Differentiate between types of permanent and temporary organisation structures

3 points

Answer 1

1. Flow of authority/responsibility
2. Complexity
3. Resource allocation

Question 2

Explain the way in which an organisational breakdown structure is used to create a a RAM

4 points
IMD
IT+D
AR
CR

Answer 2

To create a RAM using an OBS:

1. Identify the major departments and teams in the OBS

2.Identify the tasks or deliverables - could be marketing or website design

3. Assign responsibility
4. Create the RAM - using matrix format

Question 3

Explain the role and responsibilities of the project manager

7 points
PTP-DPR-MPR-LTT-CWS-MRAP-CTP

Answer 3

1. Planning the project
2. Defining project requirements
3. Managing project resource
4. Leading the team
5. Communication with stakeholders
6. Managing risk and progress
7. Closing the project

Question 4

Differentiate between the responsibilities of the project manager and project sponsor

4 points
PP, RA, SM, RM

Answer 4

1.Project planning - PM develops detailed project plan, Sponsor provides brief

2.Resource allocation - Sponsor provides resource, PM manages resources

3.Stakeholder management - Sponsor deals with senior stakeholders, PM day to day interactions
4. Risk management - PM identifies and mitigates, Sponsor responsible for making decisions to major risks.

Question 5

Describe other roles within project management

U-PTM- PST/B - PO

Answer 5

Users: users are individuals or groups that would benefit from the project outcomes.

Project team members: project team members are responsible for executing the projects, tasks and activities.

Project steering group/board: product, steering, group or board, provide strategic guidance and oversight of the project.

Product owner: the product owner is responsible for defining the project, scope and requirements and ensuring the project delivers the expected value.

Question 6

Describe the functions and benefits of different types of project office

• project / programme management office

Answer 6

This type of PMO focuses on supporting individuals projects or programs.

Typically involves project management tools, methodologies and templates as well as project reporting and monitoring.

The functions of a project/program. PMO includes project planning monitoring control risk management, quality management.

benefits of a project/programPMO include increase project, efficiency and effectiveness improved project outcomes and reduced project risk

Question 7

Explain why aspects of project management governance are required

EA-EPP-MR-EC-AP

Answer 7

Ensuring accountability

Enhancing project performance.

Managing risk

Ensuring compliance

Aligning projects with organisational objectives.

Question 8

Describe the functions and benefits of different types of project office

Embedded PMO

Answer 8

An embedded PMO is integrated into a functional department or business unit within the organisation.

This type of PMO provides project management support and guidance to the department are unit and helps to align project activities with the business goals.

The functions of an embedded PMO include project, planning monitoring control and stakeholder engagement.

Benefits include project delivery, increased alignment with business, objectives, and enhanced collaboration across departments or business units.

Question 9

Describe the functions and benefits of different types of project office

Central PMO

Answer 9

A central PMO is a standalone unit that supports the entire organisations project and program management activities.

It provides oversight and guidance for all projects and is responsible for delivering and implementing project management standards and methodologies.

The functions of a central PMO include project, prioritisation, resource allocation, project, manager, control, and benefits realisation.

The benefits of a central PMO include improved, strategic alignment, better resource, utilisation, and enhanced project outcomes.

Question 10

Describe the functions and benefits of different types of project office

Hub and Spoke PMO

Answer 10

Hub and spoke PMO.

Hub and spoke PMO is a hybrid model that combines elements of both central and embedded PMO

COMPRISES OF A CENTRAL PMO THAT PROVIDES OVERSIGHT IN GOVERNANCE AND SEVERAL EMBEDDED PIANOS THAT PROVIDE PROJECT MANAGEMENT SUPPORT TO INDIVIDUALS DEPARTMENTS AND BUSINESS UNITS.

THE FUNCTION OF A HUB AND SPOKE. PMO INCLUDE PROJECT MANAGEMENT STANDARDS AND METHODOLOGY DEVELOPMENT, PROJECT REPORTING AND MONITORING AND STAKEHOLDER ENGAGEMENT.

THE BENEFITS OF A HUB AND SPOKE. PMO INCLUDE INCREASED COLLABORATION ACROSS THE ORGANISATION, IMPROVED PROJECT OUTCOMES AND ENHANCED STRATEGIC ALIGNMENT.