1. Governance

Question 1

What is governance

Answer 1

Legal / regulatory frameworks to adhere to on a project - Working condition, Management of risk in workplace, governance, suitability etc…

Question 2

Functional organization

Answer 2

Permanent - Functional organization is linear and in nature in that their functional lines of work carry our similar or the same function while maintaining BAU. these project occur regular and often - more cost effective

Reporting - Hierarchical, report to department heads, advantage of specific skill sets to carry out project, quicker production

Resource - allocation predictable , grouped in functions - efficient utilisation and specialisation

Question 3

Matrix organization

Answer 3

Temporary - Temporary, defined start finish, bespoke, being bespoke increases cost so are better suited for projects that require focus and intent

Reporting - Dual reporting, functional head and pm, more complex authority structure. cross function decision making allows quicker responses

Resources - more dynamic and flexible, shared across projects and functions - better utilisation of skills, requires close cooperation of pm with function leads

Question 4

Project

Answer 4

Temporary - focus on delivering project, project team leaves after project finishes

Reporting - only into PM

Resources - only allocated for that project only, finite

Question 5

How can OBS be used to create RACI/RAM

Answer 5

1. Help Identify key stakeholders - used to develop RACI, decision making and accountability. Helps PM identify whats required from each stakeholder leader to more effective coms
2. WBS - used to match roles against work packages, who’s responsible, efficiency helps schedule
3. Communication - effective comms, reduces risk of double work, increase flow of information, quicker decision times

Question 6

Explain differences between team members responsibilities

Answer 6

1. Sponsor - approving business case, reporting to corporate, securing funding
2. Pm - creating business case, reporting to sponsor, managing budget

3.Project team - deliver the deliverable in business case, report risk to PM, operating within budget/requesting money from PM

Question 7

purpose of a PMO

Answer 7

1. provide projects with standardized organisational methodologies, processes, and best practices. Improve planning, execution, control
2. Resource allocation - match right resources to right project, reduces schedule and cost risk
3. Performance monitoring, milestone/ progress review, KPI, project identify potential issues

Question 8

3 differences between the responsibilities of a PM and Sponsor

Answer 8

1. PM develops BC, Sponsor approves. helps align with organisations objectives/fitness for purpose. identify risks of achieving BC objectives. minimise scope creep
2. PM reporting progress. Sponsor actioning queries. helps maintain scope alignment, aid pm sponsor relation, clear comms better working relation
3. PM cost management, sponsor securing budget. help deliver project against deliverables in BC, maintain alignment of allocated budget. lets pm focus on buildin.