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PMP (Rita's Hot Topics) > 05) Time Management > Flashcards

05) Time Management Flashcards

1
Q

What is the process of time management?

A
  • Plan Schedule Management
  • Define Activities
  • Sequence Activities
  • Estimate Activity Resources
  • Estimate Activity Durations
  • Develop Schedule
  • Control Schedule
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2
Q

What is the key output of the Plan Schedule Management process?

A

Schedule management plan

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3
Q

What are the key outputs of the Define Activities process?

A
  • Activity list
  • Activity attributes
  • Milestone list
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4
Q

What are the key outputs of the Sequence Activities process?

A
  • Network diagrams
  • Updates to project documents
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5
Q

What are some of the key outputs of the Estimate Activity Resources process?

A
  • Activity resource requirements
  • Resource breakdown structure
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6
Q

What are the key outputs of the Estimate Activity Durations process?

A
  • Activity duration estimates
  • Updates to project documents
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7
Q

What does the Develop Schedule process involve?

A

Creating a project schedule that is bought into, approved, realistic, and formal

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8
Q

What are some of the Develop Schedule process key outputs?

A
  • Project schedule
  • Schedule baseline
  • Updates to the project management plan and project documents
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9
Q

What are the key outputs of the Control Schedule process?

A
  • Work performance information
  • Schedule forecasts
  • Change requests
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10
Q

What are the four types of logical relationships between activities in the precedence diagramming method?

A
  • Finish-to-start (FS): An activity must finish before the successor can start
  • Start-to-start (SS): An activity must start before the successor can start
  • Finish-to-finish (FF): An activity must finish before the successor can finish
  • Start-to-finish (SF): An activity must start before the successor can finish
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11
Q

What are mandatory dependencies?

A

Mandatory: The order in which activities MUST be done, due to the inherrent nature of the work; also called “hard logic”

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12
Q

What are discretionary dependencies?

A

Discretionary: The order in which the organization has CHOSEN that activities be performed; also called “preferred,” “preferential,” or “soft logic”

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13
Q

What are external dependencies?

A

External: Dependencies based on the needs of a party OUTSIDE the project

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14
Q

What are internal dependencies?

A

Internal: Dependencies based on the needs of the project; may be under the control of the project team

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15
Q

What is a lag?

A

Lag: Waiting time inserted between activities

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16
Q

What is a lead?

A

Lead: How soon an activity can start before it’s predecessor activity is completed

17
Q

What is a resource breakdown structure?

A

An organizational chart or table showing identified resources, organized by category and type

18
Q

How does a schedule model differ from a schedule?

A
  • The schedule model consists of all the project data that will be used to calculate the schedule, such as the activities, dependencies, leads and lags, etc.
  • The project schedule is the output of the schedule model - this refers to the final, printed dates that make up the schedule that becomes the baseline and part of the project management plan
19
Q

What is the critical path?

A

Critical: The longest path through the network diagram

20
Q

What is the near-critical path?

A

Near-critical: The path closest in length to the critical path

21
Q

How does the critical path help us manage the project?

A
  • It shows the project manager the shortest time in which the project can be completed
  • It shows the project manager where to focus his or her time
  • It is used in compressing or adjusting the schedule
22
Q

Define total float, free float, and project float.

A
  • Total float: The amount of time an activity can be delayed without delaying the project end date or an intermediary milestone
  • Free float: The amount of time an activity can be delayed without delaying the early start date of its successor(s)
  • Project float: The amount of time the prject can be delayed without affecting the project’s required end date
23
Q

What are the two formulas for calculating float?

A
  • Late start - Early start

OR

  • Late finish - Early finish
24
Q

What are the methods that can be used to compress a schedule?

A
  • Crashing
  • Fast tracking
25
Q

What is crashing?

A

Adding or adjusting resources in order to compress the schedule while maintaining the original project scope

26
Q

What is fast tracking?

A

Compressing the schedule by doing more critical path activities in parallel.

27
Q

What is the critical chain method?

A

A schedule network analysis tool that builds in buffers at critical milestones

28
Q

What is reestimating?

A

Estimating the project again after planning to make sure you can still meet the end date, budget, or other objectives, and adjusting the project if you cannot

29
Q

What is resource optimization?

A

Finding ways to adjust the use of resources

30
Q

What is resource leveling?

A

A resource optimization technique that keeps the amount of resources used for each time period constant, resulting in a more stable level of resources and a longer project duration

31
Q

What is resource smoothing?

A

A modified form of resource leveling, where resources are leveled only within the limits of the float of their activities, so the completion dates of activities are not delayed

32
Q

What is the schedule baseline?

A

The approved version of the schedule model, along with any approved changes, used to measure project schedule performance

33
Q

What are the main presentation formats for a schedule?

A
  • Network diagrams
  • Bar charts
  • Milestone charts
34
Q

What do network diagrams show?

A
  • Dependencies (logical relationships) between activities
  • How project activities will flow from beginning to end
  • Network diagrams may also be used to determine the critical path
35
Q

What do simple bar charts show?

A

Project schedule or project status

36
Q

What do milestone charts show?

A

High-level project status

37
Q

What is Monte Carlo analysis?

A
  • A schedule network analysis technique used to simulate the project to determine the likelihood that the project will be completed by a specific date or for a specific cost
  • Also used in Perform Quantitative Risk Analysis to determine the overall level of risk on the project
38
Q
A

PMP (Rita's Hot Topics) (13 decks)

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