Word Processing Flashcards
What is a margin
The boundary of text on either side of the page
What are tabs?
The position set on the ruler for irregular alignment of text
What are the 4 components of the ruler at the top of a word document?
- first line indent marker
- left indent market
- hanging indent
- right indent marker
What is the first line indent marker and what does it do?
upper triangle
moves the first line of a paragraph
What is the left indent marker and what does it do?
lower left triangle
decides the second and subsequent line positions
What is the hanging indent and what does it do?
lower rectangle
moves the first line indent and left indent marker together
What is the right indent marker and what does it do?
lower right triangle
decides where the line ends
how can you change the alignment of tabs?
Using the arrows in the top left corner
What happens with a soft carriage return?
text continues to the next line automatically when typing
What happens with a hard carriage return?
the cursor is forced to start a new line by pressing return
What is a table?
A collection of rows and columns used to arrange data
What two elements should not be used in text?
underlining and all caps
What are underlining and all caps used for and what can be used instead?
used for emphasis
can be replaced by italics, bold, centering text
Why shouldn’t you use all caps?
Its harder to tell the shapes of the letters in words apart.
What are 2 ways hyphens are used?
hyphenating words or a line break
What is an en dash used for?
indicate a duration between two things, replaces “to”
What is an em dash used for?
indicate an abrupt change in thought
How do serif and sans serif fonts differ
serif fonts have ditties and sans serif fonts do not
Which font type is most readable and which font type is most legible?
legible: sans serif
readable: serif
What type of text are serif fonts best for?
body text
What type of text are sans serif fonts best for?
titles/headlines
What is an orphan?
when the last line of a column doesnt fit and starts a new column
What is a widow?
when a paragraph has less than 7 characters on the last line.
What are 4 ways widows and orphans can be eliminated?
- rewriting
- add/delete words
- widen the margins
- use Word’s orphan/widow control
What is a style?
A named bundle of paragraph and character attributes
What is indirection?
referring to something through something else
What is an example of indirection?
named styles where attributes are applied indirectly through the style
What should style names reflect?
function, not appearance
How can styles be transferred to new documents?
by storing the styles in a template and attaching the template to new documents.
What are two pros of styles?
- improves consistency
- you can change the definition of the style and the change will be applied wherever the style is used as opposed to doing it manually
What is a con of using styles?
They take time to set up.
What do invisible characters do?
Show you where formatting has occurred.
What are three reasons why appearance matters?
- legibility
- understandability
- professionalism
What are character attributes and what are some examples?
something that affects individual characters
font, italics, bold, underlining, font colour and size.
What are paragraph attributes and what are some examples?
something that affects the entire paragraph
indentation, tabs
What are the 5 steps in building a table of contents?
- choose paragraph styles to build the TOC with
- specify a TOC style for each level
- build the TOC
- modify the styles to get the desired layout
- rebuild the TOC when appropiate
