Word Processing

Question 1

What is a margin

Answer 1

The boundary of text on either side of the page

Question 2

What are tabs?

Answer 2

The position set on the ruler for irregular alignment of text

Question 3

What are the 4 components of the ruler at the top of a word document?

Answer 3

1. first line indent marker
2. left indent market
3. hanging indent
4. right indent marker

Question 4

What is the first line indent marker and what does it do?

Answer 4

upper triangle
moves the first line of a paragraph

Question 5

What is the left indent marker and what does it do?

Answer 5

lower left triangle
decides the second and subsequent line positions

Question 6

What is the hanging indent and what does it do?

Answer 6

lower rectangle
moves the first line indent and left indent marker together

Question 7

What is the right indent marker and what does it do?

Answer 7

lower right triangle
decides where the line ends

Question 8

how can you change the alignment of tabs?

Answer 8

Using the arrows in the top left corner

Question 9

What happens with a soft carriage return?

Answer 9

text continues to the next line automatically when typing

Question 10

What happens with a hard carriage return?

Answer 10

the cursor is forced to start a new line by pressing return

Question 11

What is a table?

Answer 11

A collection of rows and columns used to arrange data

Question 12

What two elements should not be used in text?

Answer 12

underlining and all caps

Question 13

What are underlining and all caps used for and what can be used instead?

Answer 13

used for emphasis
can be replaced by italics, bold, centering text

Question 14

Why shouldn’t you use all caps?

Answer 14

Its harder to tell the shapes of the letters in words apart.

Question 15

What are 2 ways hyphens are used?

Answer 15

hyphenating words or a line break

Question 16

What is an en dash used for?

Answer 16

indicate a duration between two things, replaces “to”

Question 17

What is an em dash used for?

Answer 17

indicate an abrupt change in thought

Question 18

How do serif and sans serif fonts differ

Answer 18

serif fonts have ditties and sans serif fonts do not

Question 19

Which font type is most readable and which font type is most legible?

Answer 19

legible: sans serif
readable: serif

Question 20

What type of text are serif fonts best for?

Answer 20

body text

Question 21

What type of text are sans serif fonts best for?

Answer 21

titles/headlines

Question 22

What is an orphan?

Answer 22

when the last line of a column doesnt fit and starts a new column

Question 23

What is a widow?

Answer 23

when a paragraph has less than 7 characters on the last line.

Question 24

What are 4 ways widows and orphans can be eliminated?

Answer 24

1. rewriting
2. add/delete words
3. widen the margins
4. use Word’s orphan/widow control

Question 25

What is a style?

Answer 25

A named bundle of paragraph and character attributes

Question 26

What is indirection?

Answer 26

referring to something through something else

Question 27

What is an example of indirection?

Answer 27

named styles where attributes are applied indirectly through the style

Question 28

What should style names reflect?

Answer 28

function, not appearance

Question 29

How can styles be transferred to new documents?

Answer 29

by storing the styles in a template and attaching the template to new documents.

Question 30

What are two pros of styles?

Answer 30

1. improves consistency
2. you can change the definition of the style and the change will be applied wherever the style is used as opposed to doing it manually

Question 31

What is a con of using styles?

Answer 31

They take time to set up.

Question 32

What do invisible characters do?

Answer 32

Show you where formatting has occurred.

Question 33

What are three reasons why appearance matters?

Answer 33

1. legibility
2. understandability
3. professionalism

Question 34

What are character attributes and what are some examples?

Answer 34

something that affects individual characters
font, italics, bold, underlining, font colour and size.

Question 35

What are paragraph attributes and what are some examples?

Answer 35

something that affects the entire paragraph
indentation, tabs

Question 36

What are the 5 steps in building a table of contents?

Answer 36

1. choose paragraph styles to build the TOC with
2. specify a TOC style for each level
3. build the TOC
4. modify the styles to get the desired layout
5. rebuild the TOC when appropiate