winter event rr Flashcards
8:30-8:45 am
briefing in theatre foyer
- keegan
P3 and P4
set up for intermission
- 15 stands 5x3
- numbered place cards on stands from the exec room fridge
1:25 pm
exec start time and attendance before (and pick up santa hat)
1:27 - 1:37 pm
double check intermission
set up group activities
set up reception
1:40 pm
reception begins
doors open to students
group execs find groups
1:45 pm
event start
transition to 1st group activity
1:55-2:15
group activity 1
set up snowdown showdown
2:20-2:40
group activity 2
2:45-3:05
group activity 3
3:05-4:05
snowdown showdown
3:30-3:45
set up makemusic wrapped
4:!0-4:30
makemusic wrapped
haganta
goodie bags
4:15-4:20
set up karaoke and just dance
4:30-5
karaoke and justdance
5
event ends
6
exec event ends
emergency contact
ema
ayo
keegan
1:27 what are you responsible for setting up
first room your group is in
reception execs
- basically greeters
- 2 latops and table cloth with 3 sharpies to mark students hands
what do you mark on students hands
1-15 and then collect attandance sheets from group execs
group execs at 1:40
stand at stand and have attendance and pen
- fill out anem and group number
- write students first name and last initial
- exit and don’t lose anyone
1:45 what will be stated
commence event and state where each group will go
group execs in activities
must explain and conduct each one
- reset each room afterwards
- make sure nobody is taking anything
when should you leave the activities
when the pa exec announces it over the PA
