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band > Events Roles and Responsibilities > Flashcards

Events Roles and Responsibilities Flashcards

1
Q

What should execs be wearing at all times?

A

crewnecks and spooky hat/accessory

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2
Q

what should we keep on us at all times?

A

roles

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3
Q

what should we be watching out for

A

reckless behaviour, especially on mini golf course

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4
Q

how to leave positive first impressions

A

be approachable, smile and positive attitude
specifically look out for gr. 10s, make them feel welcomed and included

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5
Q

emergency contact:

A

Ema or joanna

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6
Q

timeline

A

5:30 pm: briefing
5:45 pm: set up
6:00 pm: start
8:30 pm: end
9 pm: exec end

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7
Q

Greeter exec location

A

outside by the doors of the venue

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8
Q

greeter exec description

A

stand outside doors and greet students

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9
Q

greeter exec times

A

5:45 pm: begin greeting
6:15 pm: transition to interaction exec

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10
Q

greeter exec key reminders

A

visible to students and direct them
positive attitude

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11
Q

reception execs location

A

inside by the door

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12
Q

reception exec description

A

scan tickets off simple tix and check names online
ahdn arcade voucher
tell students to store belonging in lockers, then air hockey table

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13
Q

when should reception table set up and ready by

A

6:20 pm. remain until 7 pm then transition to interaction exec

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14
Q

key reminders for reception execs

A

scan tickets efficiently as possible for smoother enterance

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15
Q

face painting execs location

A

tables by basketball games

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16
Q

face painting execs description

A

paint students faces and encourages others to get theirs done if haven’t already

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17
Q

what is face painting line gets larger?

A

stick to painting simple designs to ensure line stays moving

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18
Q

when should you sanitize brushes

A

between each student with rubbing alcohol, use multiple brushes so one can ry and other can be used

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19
Q

what should face painting check reguarly?

A

the tarp to make sure paint wont get on the floor incase of a spill

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20
Q

what to ensure during face painting

A

students are not roughhousing when lined up and stay in orderly fashion

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21
Q

paparazzi exec location

A

around the venue

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22
Q

paparazzi exec description

A

take pics of students and encourage them to take pics with their friends

23
Q

reminders for paparazzi execs

A

taking pics of everybody not just people you know

24
Q

glowstick exec location

A

by course entrance
with the golf course keeper

25
Q

glowstick exec descri.

A

distribute glow sticks to people who want them

26
Q

how many glow sticks should you pass out

A

only pass out 2 at beginning, then once everybody has gotten one, they can take more

27
Q

are execs allowed to take a glow stick?

A

yes

28
Q

photo booth exec location

A

left side of the party room

29
Q

photo booth exec descri.

A

take pics of students as they line up and direct them to the prop table if they want to use them

30
Q

limited pics?

A

2-3 pics each so the line doesnt become long

31
Q

photo booth exec should ensure what?

A

no students are roughhousing around the photo booth and are maintaining order in the line

32
Q

cup pong execs location

A

right side of the party room

33
Q

cup pong execs descri.

A

encourage students to play if there is not a line, float around tables and ensure students arent spending too much time if the lines are long
- pick up loose ping pong balls

34
Q

what to do if a group has been playing a long time and there are other people

A

kindly ask them to give other groups a chance and participate in other activities

35
Q

what to ensure as cup pong exec

A

no students are being reckless and are staying responsible

36
Q

golf course keeper location

A

designated table by golf course enterance
- with glow stick exec

37
Q

golf course descri.

A

tell students to find group of 3-4 and find an exec to join their group

38
Q

max. of how many people per hole

A

5

39
Q

in what situation should a group NOT be allowed to enter

A

if theres no exec in their group

40
Q

what to do once students have made a group

A

direct them to staff at vanue to pick up golf club and ball
find empty hole

41
Q

what do we remind students as golf course keep

A

safety and behaviour, keep golf balls on the ground
no swinging clubs recklessy

42
Q

what to remind students if they start at the middle of the course

A

not to play the last whole until they completed the whole course or else they’ll lose their ball

43
Q

interaction exec location

A

around the venueinteraction

44
Q

interaction exec descri

A

float around and interact with students as they participate

45
Q

who to look for to interact with

A

any students that are alone

46
Q

what to encourage students to do as interact exec

A

participate in other activities that are at the event

47
Q

what kind of execs are being put in the mini golf groups?

A

interaction execs

48
Q

what to do if a student comes late

A

let events know so they can get their arcade voucher and checked off attendence

49
Q

what are examples of students acting recklessly

A
  • swinging golf clubs above hips or using them for anything other than golfing
  • running around in the golf course
  • golf balls not on the ground
50
Q

what to do if somebody is acting recklessly

A

general discretion and remind them to behave

51
Q

what to ensure as interaction exec

A

not clustering into a group of execs or friend groups
interact with gr 10s you don’t know

52
Q

event floaters location

A

everywhere

53
Q

events floaters description

A

roam venue and supervise students and execs
help if anything arises

band (3 decks)

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