Events Roles and Responsibilities Flashcards
What should execs be wearing at all times?
crewnecks and spooky hat/accessory
what should we keep on us at all times?
roles
what should we be watching out for
reckless behaviour, especially on mini golf course
how to leave positive first impressions
be approachable, smile and positive attitude
specifically look out for gr. 10s, make them feel welcomed and included
emergency contact:
Ema or joanna
timeline
5:30 pm: briefing
5:45 pm: set up
6:00 pm: start
8:30 pm: end
9 pm: exec end
Greeter exec location
outside by the doors of the venue
greeter exec description
stand outside doors and greet students
greeter exec times
5:45 pm: begin greeting
6:15 pm: transition to interaction exec
greeter exec key reminders
visible to students and direct them
positive attitude
reception execs location
inside by the door
reception exec description
scan tickets off simple tix and check names online
ahdn arcade voucher
tell students to store belonging in lockers, then air hockey table
when should reception table set up and ready by
6:20 pm. remain until 7 pm then transition to interaction exec
key reminders for reception execs
scan tickets efficiently as possible for smoother enterance
face painting execs location
tables by basketball games
face painting execs description
paint students faces and encourages others to get theirs done if haven’t already
what is face painting line gets larger?
stick to painting simple designs to ensure line stays moving
when should you sanitize brushes
between each student with rubbing alcohol, use multiple brushes so one can ry and other can be used
what should face painting check reguarly?
the tarp to make sure paint wont get on the floor incase of a spill
what to ensure during face painting
students are not roughhousing when lined up and stay in orderly fashion
paparazzi exec location
around the venue
paparazzi exec description
take pics of students and encourage them to take pics with their friends
reminders for paparazzi execs
taking pics of everybody not just people you know
glowstick exec location
by course entrance
with the golf course keeper
glowstick exec descri.
distribute glow sticks to people who want them
how many glow sticks should you pass out
only pass out 2 at beginning, then once everybody has gotten one, they can take more
are execs allowed to take a glow stick?
yes
photo booth exec location
left side of the party room
photo booth exec descri.
take pics of students as they line up and direct them to the prop table if they want to use them
limited pics?
2-3 pics each so the line doesnt become long
photo booth exec should ensure what?
no students are roughhousing around the photo booth and are maintaining order in the line
cup pong execs location
right side of the party room
cup pong execs descri.
encourage students to play if there is not a line, float around tables and ensure students arent spending too much time if the lines are long
- pick up loose ping pong balls
what to do if a group has been playing a long time and there are other people
kindly ask them to give other groups a chance and participate in other activities
what to ensure as cup pong exec
no students are being reckless and are staying responsible
golf course keeper location
designated table by golf course enterance
- with glow stick exec
golf course descri.
tell students to find group of 3-4 and find an exec to join their group
max. of how many people per hole
5
in what situation should a group NOT be allowed to enter
if theres no exec in their group
what to do once students have made a group
direct them to staff at vanue to pick up golf club and ball
find empty hole
what do we remind students as golf course keep
safety and behaviour, keep golf balls on the ground
no swinging clubs recklessy
what to remind students if they start at the middle of the course
not to play the last whole until they completed the whole course or else they’ll lose their ball
interaction exec location
around the venueinteraction
interaction exec descri
float around and interact with students as they participate
who to look for to interact with
any students that are alone
what to encourage students to do as interact exec
participate in other activities that are at the event
what kind of execs are being put in the mini golf groups?
interaction execs
what to do if a student comes late
let events know so they can get their arcade voucher and checked off attendence
what are examples of students acting recklessly
- swinging golf clubs above hips or using them for anything other than golfing
- running around in the golf course
- golf balls not on the ground
what to do if somebody is acting recklessly
general discretion and remind them to behave
what to ensure as interaction exec
not clustering into a group of execs or friend groups
interact with gr 10s you don’t know
event floaters location
everywhere
events floaters description
roam venue and supervise students and execs
help if anything arises
