Week 8 Flashcards

1
Q

If the sales manager has not assigned meeting rooms, then the responsibility goes to whom?

A

CSM

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2
Q

What items need to be considered for a meeting space?

A
  • size and capacity
  • type of event
  • foot traffic
  • neighbours
  • audio/visual
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3
Q

design considerations

A
  • configuration
  • f&b services
  • presentation area, AV needs
  • display and registration areas
  • proximity to services (kitchen, washrooms)
  • traffic flow
  • site lines
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4
Q

Example of legal design issue

A

Over capacity limit and then a fire breaks out, block exit door, breaking contract

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5
Q

Example of limitation of site

A

Poster paper for group work, what if you cannot put tape on the wall? What you can put in a room based on it’s features

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6
Q

Configuration Question: You must always keep in mind ____ & ______

A

Health and Safety

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7
Q

Event Activation

A

inserting an additional wow factor into the event. (interactive stations, food displays, unique brand rep)

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8
Q

Theatre Style

A

used for general sessions, 6 ft from stage. Senete, semicircular, or v shaped

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9
Q

Classroom Syle

A

used for longer sessions that require note taking, drawback on labour and space. Wishbone or v-shaped

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10
Q

Conference (Boardroom) Style

A

small groups of 10-20, promote thinking and conversation, permanent meeting too space with comfortable seating

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11
Q

U-shaped (horseshoe) style

A

well suited for small groups for face to face engagement. Perfect viewing arrangement for AV requirements

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12
Q

Hollow square style

A

similar to u-shape, but end is closed off, 20-30 person mark, no AV

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13
Q

Banquet style

A

Round tables of 60’ and 72’, best for meetings where f&b are needed

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14
Q

seats at 6ft and 8ft table

A

6ft = 6 (3 at each side), 8ft = 8 (4 on each side)

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15
Q

seats at 60’ and 72’ tables

A

60’ = 8, 72’ = 10

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16
Q

Plenary Session

A

Main session that’s happening, main meeting, all attendees usually come.

17
Q

once the meeting room has been selected you need to consider the ______. Includes: configuration, display areas, and activation areas

A

Design

18
Q

If your client had 280 people that she wanted in banquet style for the company’s annual gala dinner and she requested that 8 tables need to have 10 VIPs per table, the rest can have 8 people per – how many of the 60’ round tables & 72’ round tables would you require?

A
60' = 25
72' = 10
19
Q

If your client gave you the following details about her meeting, which set up would be the best to suggest to her?

25 people, projector/screen needed, all attendees will have their laptops and face to face discussion needs to occur

A

u-shaped