Week 8 Flashcards
If the sales manager has not assigned meeting rooms, then the responsibility goes to whom?
CSM
What items need to be considered for a meeting space?
- size and capacity
- type of event
- foot traffic
- neighbours
- audio/visual
design considerations
- configuration
- f&b services
- presentation area, AV needs
- display and registration areas
- proximity to services (kitchen, washrooms)
- traffic flow
- site lines
Example of legal design issue
Over capacity limit and then a fire breaks out, block exit door, breaking contract
Example of limitation of site
Poster paper for group work, what if you cannot put tape on the wall? What you can put in a room based on it’s features
Configuration Question: You must always keep in mind ____ & ______
Health and Safety
Event Activation
inserting an additional wow factor into the event. (interactive stations, food displays, unique brand rep)
Theatre Style
used for general sessions, 6 ft from stage. Senete, semicircular, or v shaped
Classroom Syle
used for longer sessions that require note taking, drawback on labour and space. Wishbone or v-shaped
Conference (Boardroom) Style
small groups of 10-20, promote thinking and conversation, permanent meeting too space with comfortable seating
U-shaped (horseshoe) style
well suited for small groups for face to face engagement. Perfect viewing arrangement for AV requirements
Hollow square style
similar to u-shape, but end is closed off, 20-30 person mark, no AV
Banquet style
Round tables of 60’ and 72’, best for meetings where f&b are needed
seats at 6ft and 8ft table
6ft = 6 (3 at each side), 8ft = 8 (4 on each side)
seats at 60’ and 72’ tables
60’ = 8, 72’ = 10
Plenary Session
Main session that’s happening, main meeting, all attendees usually come.
once the meeting room has been selected you need to consider the ______. Includes: configuration, display areas, and activation areas
Design
If your client had 280 people that she wanted in banquet style for the company’s annual gala dinner and she requested that 8 tables need to have 10 VIPs per table, the rest can have 8 people per – how many of the 60’ round tables & 72’ round tables would you require?
60' = 25 72' = 10
If your client gave you the following details about her meeting, which set up would be the best to suggest to her?
25 people, projector/screen needed, all attendees will have their laptops and face to face discussion needs to occur
u-shaped
