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Living in the IT Era > Week 4 PRELIMS > Flashcards

Week 4 PRELIMS Flashcards

1
Q

Refers to the exchange of information, messages, or data between individuals or groups using digital technologies and the internet.

A

Online Communication

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2
Q

It has become an integral part of modern life and encompasses a wide range of communication methods and platforms.

A

Online Communication

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3
Q

Key aspects of online communication

A

Email
Instant Messaging
Social Media
Video Conferencing
Video Calls Blogs and Forums
Email Newsletter
Collaborative tools
Online Gaming
E-Commerce and Customer Support

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4
Q

Refers to the process of working together on projects, tasks, or goals using digital tools and internet-connected platforms.

A

Online Collaboration

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5
Q

It enables individuals or teams, often located in different geographic locations, to collaborate seamlessly in real-time or asynchronously.

A

Online Collaboration

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6
Q

It is widely used in various contexts, including business, education, research, and creative projects.

A

Online Collaboration

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7
Q

Key aspects of online collaboration

A

Communication Tools
File Sharing and Storage
Collborative Document Editing
Project Managing Software
Virtual Whiteboards
Task and Workflow Automation
Version Control
Online learning and Education
Remote Work
Security and Privacy

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8
Q

This key aspects of online collaboration facilitates real-time and asynchronous communication, allowing team members to exchange messages, share updates, and discuss project details.

A

Communication Tools

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9
Q

These can include email, instant messaging apps, video conferencing platforms, and team chat applications

A

Communication Tools

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10
Q

This key aspect of online collaboration ensures that everyone has access to the latest versions of files, reducing version control issues.

A

File Sharing and Storage

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11
Q

this are the example of a key aspect of online collaboration. Cloud storage services like Google Drive, Dropbox, and Microsoft OneDrive enable teams to store, access, and share files and documents securely.

A

File Sharing and Storage

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12
Q

This is particularly useful for co-authoring reports, spreadsheets, and presentations in real time.

A

Collaborative Document Editing

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13
Q

Tools like Google Docs and Microsoft 365 allow multiple users to edit documents simultaneously.

A

Collaborative Document Editing

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14
Q

Provide a structured way to manage projects and keep everyone on the same page.

A

Project Managing Software

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15
Q

tools like Trello, Asana, and Jira help teams organize tasks, set deadlines, assign responsibilities, and track progress are examples of a key aspect of online collaboration

A

Project Managing Software

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16
Q

It is often used for creative projects, design thinking, and idea generation.

A

Virtual Whiteboards

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17
Q

Miro and Microsoft Whiteboard enable teams to brainstorm, draw diagrams, and collaborate visually .

A

Virtual Whiteboards

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18
Q

This reduces manual effort and enhances efficiency.

A

Task and Workflow Automation

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19
Q

tools like Zapier and Integromat can streamline repetitive tasks by integrating various apps and automating workflows.

A

Task and Workflow Automation

20
Q

It enables developers to track changes, collaborate on code, and maintain a history of revisions.

A

Version Control

21
Q

control systems like Git and platforms like GitHub are essential for software development and collaborative coding.

A

Version Control

22
Q

Learning Management Systems (LMS) such as Moodle and Canvas are examples of this

A

Online learning and Education

23
Q

this is a key aspect of online collaboration that Allows employees to work from anywhere and collaborate with colleagues and clients worldwide.

A

Remote Work

24
Q

This is a key aspect of online collaboration that is ensuring the security and privacy of data is critical in online collaboration.

A

Security and Privacy

25
Q

It is essential in both personal and professional settings.

A

Effective Email Communication

26
Q

Clear and concise emails not only convey your message accurately but also save time for both the sender and the recipient.

A

Effective Email Communication

27
Q

What are the tips of Email Communication

A

Use a Clear and Descriptive Subject line
Address the recipient properly
Keep it concise
Origanize Information Clearly
Stay Professional
Proofread your email
Use proper formatting
Avoid using all caps
Read promptly
Use BCC for mass email
Include attachment thoughtfully
Consider mobile users
Be cautious with humor and emojis
Use a descriptive hyperlinks
End with a clear call to action
Be mindful to sensitive information
Use signature
Follow if necessary
Respect unsubscribe requests

28
Q

It helps the recipient understand the purpose of the email at a glance and makes it easier to find later. The subject line should summarize the content of the email.

A

Use a Clear and Descriptive Subject line

29
Q

Use the recipient’s name and a proper salutation (e.g., “Dear Ms. Gagalac” or “Hello Marife”) to add a personal touch to your email.

A

Address the recipient properly

30
Q

Get to the point quickly. Avoid long introductions or unnecessary details. Busy professionals often appreciate emails that are easy to scan and understand.

A

Keep it concise

31
Q

Use paragraphs, bullet points, and headings to structure your email. This makes it easier for the recipient to follow your message and find specific information.

A

Origanize Information Clearly

32
Q

Maintain a professional tone and language in business and formal communications. Be respectful and avoid using slang or overly casual language unless appropriate for the context.

A

Stay Professional

33
Q

Check for spelling and grammar errors before sending. Typos can make your message appear careless or unprofessional.

A

Proofread your email

34
Q

Use standard fonts and formatting. Avoid using too many different fonts, colors, or sizes, as they can be distracting.

A

Use proper formatting

35
Q

Writing in all capital letters is seen as shouting in the online world. Use capitalization sparingly and for emphasis only when necessary.

A

Avoid using all caps

36
Q

Respond to emails in a timely manner, especially in professional settings. If you need more time to provide a comprehensive response, acknowledge the email and let the sender know when they can expect a detailed reply.

A

Read promptly

37
Q

If you’re sending an email to a large group of people who may not know each other, consider using the BCC (Blind Carbon Copy) field to protect recipients’ privacy

A

Use BCC for mass email

38
Q

If you’re including attachments, make sure they are relevant to the email’s content. Mention the attachment in the body of the email.

A

Include attachment thoughtfully

39
Q

Ensure your email is mobile-friendly by using a responsive design and avoiding overly wide formatting.

A

Consider mobile users

40
Q

Humor and emojis can be misinterpreted in text. Use them sparingly, especially in professional emails, and ensure they are appropriate for the context.

A

Be cautious with humor and emojis

41
Q

If you include links, make sure they have clear and relevant anchor text. Avoid using generic phrases like “click here.”

A

Use a descriptive hyperlinks

42
Q

Clearly state what you expect from the recipient, whether it’s a response, action, or information. Make it easy for them to know how to proceed.

A

End with a clear call to action

43
Q

Avoid sending sensitive or confidential information through email unless it’s properly encrypted and secure.

A

Be mindful to sensitive information

44
Q

Include a professional email signature with your name, title, contact information, and any relevant social media or website links.

A

Use signature

45
Q

If you don’t receive a response within a reasonable time frame, consider sending a polite follow-up email.

A

Follow if necessary

46
Q

If you send marketing or newsletter emails, provide an easy way for recipients to unsubscribe, and promptly honor these requests.

A

Respect unsubscribe requests

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