Week 4 PRELIMS Flashcards
Refers to the exchange of information, messages, or data between individuals or groups using digital technologies and the internet.
Online Communication
It has become an integral part of modern life and encompasses a wide range of communication methods and platforms.
Online Communication
Key aspects of online communication
Email
Instant Messaging
Social Media
Video Conferencing
Video Calls Blogs and Forums
Email Newsletter
Collaborative tools
Online Gaming
E-Commerce and Customer Support
Refers to the process of working together on projects, tasks, or goals using digital tools and internet-connected platforms.
Online Collaboration
It enables individuals or teams, often located in different geographic locations, to collaborate seamlessly in real-time or asynchronously.
Online Collaboration
It is widely used in various contexts, including business, education, research, and creative projects.
Online Collaboration
Key aspects of online collaboration
Communication Tools
File Sharing and Storage
Collborative Document Editing
Project Managing Software
Virtual Whiteboards
Task and Workflow Automation
Version Control
Online learning and Education
Remote Work
Security and Privacy
This key aspects of online collaboration facilitates real-time and asynchronous communication, allowing team members to exchange messages, share updates, and discuss project details.
Communication Tools
These can include email, instant messaging apps, video conferencing platforms, and team chat applications
Communication Tools
This key aspect of online collaboration ensures that everyone has access to the latest versions of files, reducing version control issues.
File Sharing and Storage
this are the example of a key aspect of online collaboration. Cloud storage services like Google Drive, Dropbox, and Microsoft OneDrive enable teams to store, access, and share files and documents securely.
File Sharing and Storage
This is particularly useful for co-authoring reports, spreadsheets, and presentations in real time.
Collaborative Document Editing
Tools like Google Docs and Microsoft 365 allow multiple users to edit documents simultaneously.
Collaborative Document Editing
Provide a structured way to manage projects and keep everyone on the same page.
Project Managing Software
tools like Trello, Asana, and Jira help teams organize tasks, set deadlines, assign responsibilities, and track progress are examples of a key aspect of online collaboration
Project Managing Software
It is often used for creative projects, design thinking, and idea generation.
Virtual Whiteboards
Miro and Microsoft Whiteboard enable teams to brainstorm, draw diagrams, and collaborate visually .
Virtual Whiteboards
This reduces manual effort and enhances efficiency.
Task and Workflow Automation
tools like Zapier and Integromat can streamline repetitive tasks by integrating various apps and automating workflows.
Task and Workflow Automation
It enables developers to track changes, collaborate on code, and maintain a history of revisions.
Version Control
control systems like Git and platforms like GitHub are essential for software development and collaborative coding.
Version Control
Learning Management Systems (LMS) such as Moodle and Canvas are examples of this
Online learning and Education
this is a key aspect of online collaboration that Allows employees to work from anywhere and collaborate with colleagues and clients worldwide.
Remote Work
This is a key aspect of online collaboration that is ensuring the security and privacy of data is critical in online collaboration.
Security and Privacy
It is essential in both personal and professional settings.
Effective Email Communication
Clear and concise emails not only convey your message accurately but also save time for both the sender and the recipient.
Effective Email Communication
What are the tips of Email Communication
Use a Clear and Descriptive Subject line
Address the recipient properly
Keep it concise
Origanize Information Clearly
Stay Professional
Proofread your email
Use proper formatting
Avoid using all caps
Read promptly
Use BCC for mass email
Include attachment thoughtfully
Consider mobile users
Be cautious with humor and emojis
Use a descriptive hyperlinks
End with a clear call to action
Be mindful to sensitive information
Use signature
Follow if necessary
Respect unsubscribe requests
It helps the recipient understand the purpose of the email at a glance and makes it easier to find later. The subject line should summarize the content of the email.
Use a Clear and Descriptive Subject line
Use the recipient’s name and a proper salutation (e.g., “Dear Ms. Gagalac” or “Hello Marife”) to add a personal touch to your email.
Address the recipient properly
Get to the point quickly. Avoid long introductions or unnecessary details. Busy professionals often appreciate emails that are easy to scan and understand.
Keep it concise
Use paragraphs, bullet points, and headings to structure your email. This makes it easier for the recipient to follow your message and find specific information.
Origanize Information Clearly
Maintain a professional tone and language in business and formal communications. Be respectful and avoid using slang or overly casual language unless appropriate for the context.
Stay Professional
Check for spelling and grammar errors before sending. Typos can make your message appear careless or unprofessional.
Proofread your email
Use standard fonts and formatting. Avoid using too many different fonts, colors, or sizes, as they can be distracting.
Use proper formatting
Writing in all capital letters is seen as shouting in the online world. Use capitalization sparingly and for emphasis only when necessary.
Avoid using all caps
Respond to emails in a timely manner, especially in professional settings. If you need more time to provide a comprehensive response, acknowledge the email and let the sender know when they can expect a detailed reply.
Read promptly
If you’re sending an email to a large group of people who may not know each other, consider using the BCC (Blind Carbon Copy) field to protect recipients’ privacy
Use BCC for mass email
If you’re including attachments, make sure they are relevant to the email’s content. Mention the attachment in the body of the email.
Include attachment thoughtfully
Ensure your email is mobile-friendly by using a responsive design and avoiding overly wide formatting.
Consider mobile users
Humor and emojis can be misinterpreted in text. Use them sparingly, especially in professional emails, and ensure they are appropriate for the context.
Be cautious with humor and emojis
If you include links, make sure they have clear and relevant anchor text. Avoid using generic phrases like “click here.”
Use a descriptive hyperlinks
Clearly state what you expect from the recipient, whether it’s a response, action, or information. Make it easy for them to know how to proceed.
End with a clear call to action
Avoid sending sensitive or confidential information through email unless it’s properly encrypted and secure.
Be mindful to sensitive information
Include a professional email signature with your name, title, contact information, and any relevant social media or website links.
Use signature
If you don’t receive a response within a reasonable time frame, consider sending a polite follow-up email.
Follow if necessary
If you send marketing or newsletter emails, provide an easy way for recipients to unsubscribe, and promptly honor these requests.
Respect unsubscribe requests
