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Project management > Waterfall > Flashcards

Waterfall Flashcards

1
Q

What are some important identifiers of a project?

A

Specific and recognizable end result, unique, temporary nature

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2
Q

Synonym of hybrid situation?

A

Roll-out project

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3
Q

What is an internal project trigger?

A

Strategic decision: eg. moving to e-commerce

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4
Q

What is an external project trigger?

A

Mandatory trigger: eg. new regulation of a GDPR policy

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5
Q

What is a program?

A

Multiple projects together

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6
Q

What are the advantages of clustering?

A

Shared resources,
aligning the goals of linked projects,
agreements of way of work,
manage dependencies between projects

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7
Q

Definition of scope?

A

Defining the borders of the project

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8
Q

Definition of deliverables?

A

The outputs of the project

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9
Q

Definition of milestones?

A

Important moments during the course of the project (deadlines and status evaluation)

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10
Q

Different phases of project execution? (6)

A 
Requirements 
=> concept 
=> planning 
=> implementation 
=> testing 
=> turnover
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11
Q

Successful project for a client?

A

end result matches the project scope of the beginning

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12
Q

Successful project for project manager?

A

On time, employees satisfied and not overworked, cost stayed under control, future proof

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13
Q

Main causes for project failure?

A 
lack of user involvement
lack of resources
unrealistic expectations
incomplete and changing requirements
lack of planning
no time
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14
Q

What is a profile of a good manager?

A

pro-active
good organizing and planning
good soft skills
knowledge of finance and budgetting

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15
Q

Common improvements of certain projects?

A

eliminating double inputs
alignment of different IT systems
room for digitization
automating tasks

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16
Q

What does the business analyst do when checking process requirements?

A

Takes the lead in this phase, draws up the BPMN scheme and consults all involved parties to come up with good ideas. Challenge the status quo.

17
Q

What does the process owner do when checking process requirements?

A

Usually someone from senior management. Sets up financial resources to start the project. Is involved during the whole project.

18
Q

What does the end user do when checking process requirements?

A

Should be involved from the beginning, this is crucial for succes.

19
Q

What does the key user do when checking process requirements?

A

When dealing with large groups these users are the point of contact for specific teams and cooperate more closely.

20
Q

What is the deliverable when in the “checking requirements phase”?

A

Main deliverable is the BPMN scheme at different levels of detail

21
Q

What is not taking place in the “checking requirements phase”?

A

draw up specific and detailed requirements
selection of software
complete to-be description of detailed process tasks
NO DETAIL

22
Q

What are some important general notes?

A

take enough time, will pay off in further stages
involve the right people
don’t transform the whole company, limit scope and complexity
keep the dependencies in mind
don’t overanalyse

23
Q

What is the timeline of the concept phase?

A 
business case
presentation for the management
"go"
commercial phase
appointment project manager
24
Q

What is a project manager?

A

core person in the project, can be from inside the company or external consultancy company
sometimes 2 people can be appointed
sometimes new hiring

25
Q

What does the business analyst do in the concept phase?

A

Work on the business case

26
Q

What do the developers do in the concept phase?

A

offer advice about technical issues

help estimate timing and budget

27
Q

What do the key- and end-users do in the concept phase?

A

responsible to draw up the specs that are included in the RFQ
involved in the selection commission for the external consultant

28
Q

What does the project manager do in the concept phase?

A

organize different steps

draw up first budget

29
Q

What are the deliverables in the concept phase?

A

business case
project proposal
scope statement

30
Q

What is a business case?

A

document that investigates the viability of a project by listing the different arguments

31
Q

What is a financial business argument?

A

Is the benefit greater than the cost

32
Q

What is a non-financial business argument?

A

why are we setting this up
what are the qualitative and quantitative consequences
how does the solution look
make SWOT analysis

33
Q

What is ROI?

A

Return Of Investment

this can be positive or negative

34
Q

What is a SWOT analysis?

A

Strength
Weakness
Opportunities
Threats

35
Q

What is a project proposal?

A

Document delivered by an external party trying to win the project

36
Q

What are the contents of the project proposal?

A 
context & impact
goals
solution
costs
conditions & assumptions
preliminary timeline
37
Q

What is the SMART principle?

A 
Specific
Measurable
Attainable
Relevant
Time-bound

Project management (3 decks)

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