Waterfall Flashcards
What are some important identifiers of a project?
Specific and recognizable end result, unique, temporary nature
Synonym of hybrid situation?
Roll-out project
What is an internal project trigger?
Strategic decision: eg. moving to e-commerce
What is an external project trigger?
Mandatory trigger: eg. new regulation of a GDPR policy
What is a program?
Multiple projects together
What are the advantages of clustering?
Shared resources,
aligning the goals of linked projects,
agreements of way of work,
manage dependencies between projects
Definition of scope?
Defining the borders of the project
Definition of deliverables?
The outputs of the project
Definition of milestones?
Important moments during the course of the project (deadlines and status evaluation)
Different phases of project execution? (6)
Requirements => concept => planning => implementation => testing => turnover
Successful project for a client?
end result matches the project scope of the beginning
Successful project for project manager?
On time, employees satisfied and not overworked, cost stayed under control, future proof
Main causes for project failure?
lack of user involvement lack of resources unrealistic expectations incomplete and changing requirements lack of planning no time
What is a profile of a good manager?
pro-active
good organizing and planning
good soft skills
knowledge of finance and budgetting
Common improvements of certain projects?
eliminating double inputs
alignment of different IT systems
room for digitization
automating tasks
What does the business analyst do when checking process requirements?
Takes the lead in this phase, draws up the BPMN scheme and consults all involved parties to come up with good ideas. Challenge the status quo.
What does the process owner do when checking process requirements?
Usually someone from senior management. Sets up financial resources to start the project. Is involved during the whole project.
What does the end user do when checking process requirements?
Should be involved from the beginning, this is crucial for succes.
What does the key user do when checking process requirements?
When dealing with large groups these users are the point of contact for specific teams and cooperate more closely.
What is the deliverable when in the “checking requirements phase”?
Main deliverable is the BPMN scheme at different levels of detail
What is not taking place in the “checking requirements phase”?
draw up specific and detailed requirements
selection of software
complete to-be description of detailed process tasks
NO DETAIL
What are some important general notes?
take enough time, will pay off in further stages
involve the right people
don’t transform the whole company, limit scope and complexity
keep the dependencies in mind
don’t overanalyse
What is the timeline of the concept phase?
business case presentation for the management "go" commercial phase appointment project manager
What is a project manager?
core person in the project, can be from inside the company or external consultancy company
sometimes 2 people can be appointed
sometimes new hiring
What does the business analyst do in the concept phase?
Work on the business case
What do the developers do in the concept phase?
offer advice about technical issues
help estimate timing and budget
What do the key- and end-users do in the concept phase?
responsible to draw up the specs that are included in the RFQ
involved in the selection commission for the external consultant
What does the project manager do in the concept phase?
organize different steps
draw up first budget
What are the deliverables in the concept phase?
business case
project proposal
scope statement
What is a business case?
document that investigates the viability of a project by listing the different arguments
What is a financial business argument?
Is the benefit greater than the cost
What is a non-financial business argument?
why are we setting this up
what are the qualitative and quantitative consequences
how does the solution look
make SWOT analysis
What is ROI?
Return Of Investment
this can be positive or negative
What is a SWOT analysis?
Strength
Weakness
Opportunities
Threats
What is a project proposal?
Document delivered by an external party trying to win the project
What are the contents of the project proposal?
context & impact goals solution costs conditions & assumptions preliminary timeline
What is the SMART principle?
Specific Measurable Attainable Relevant Time-bound
