Wasi Choudhury & Associates LLC Flashcards
How did you implement a digital file management system? What exactly did you do?
I first assessed their existing system, which was entirely paper-based. I researched and recommended a cloud-based solution that would centralize and streamline document storage (Google Drive). I then scanned and digitized over 500 records, organized them into clearly labeled folders, and set up naming conventions for easier searchability. Finally, I trained the secretary on how to use the system effectively, ensuring a smooth transition and ongoing efficiency.
What is Pro Series software, and how did you use it?
Pro Series is tax preparation software that streamlines the tax filing process by helping professionals efficiently organize, calculate, and submit tax returns. In my role, I used Pro Series to input client information, verify tax data, and ensure all required forms were accurately prepared.
What do you mean by ‘enhancing tax-related workflows’? What exactly did you do?
Enhancing tax-related workflows involved improving efficiency and accuracy in the tax preparation process. I streamlined the organization of client documents by digitizing paper files, which allowed for quicker access and retrieval of information. By creating structured naming conventions and folder organization in the cloud-based file management system, I helped reduce the time spent searching for documents. In addition, I supported the tax preparation process by entering data into Pro Series more efficiently, ensuring the accurate transfer of financial details and contributing to a faster, more streamlined workflow.
What kinds of data entry tasks did you perform, and what information were you processing?
As part of my internship, I was responsible for data entry tasks such as entering client financial information into Pro Series to support the tax filing process. This included processing documents such as W-2 forms, 1099s, and receipts for expenses, and accurately inputting data such as income, deductions, and other tax-relevant information. I paid close attention to detail to ensure that all data was properly recorded and aligned with tax regulations, supporting accurate and timely tax return submissions for 40 client accounts.
How did you ensure accuracy when managing 40 client accounts?
I double-checked all data entries, compared them to source documents, and cross-referenced client information to avoid errors. I also used Pro Series software’s built-in error-checking functions to flag potential discrepancies, which helped ensure the accuracy of all tax filings.
What challenges did you face while implementing the digital file management system? How did you overcome them?
The main challenge was transitioning from a paper-based system to a digital one. It required scanning and categorizing over 500 records, which was time-consuming. I overcame this by organizing the files into clearly labeled digital folders and using a simple, easy-to-use software to index them. This system improved efficiency and allowed the team to easily retrieve documents when needed.
