Volume 3 Flashcards
1
Q
How do you validate the identity of items that are received stored issued or shipped to LRS?
A
visually inspect the item and then cross reference the info in webflis
2
Q
What does the term condition of property refer to?
A
the item as either serviceable or unserviceable
3
Q
When possible what action should be taken to correct the identification of items on a detail record instead of processing an identity change?
A
process a record reversal
4
Q
What TRIC corrects misidentified serviceable items in storage?
A
FCH
5
Q
What TRIC corrects misidentified items recorded on an EAID
A
FER
6
Q
What TRIC corrects misidentified SPRAM items
A
1SA
7
Q
What TRIC changes an items condition code
A
FCC
8
Q
How is the COSIS program chief inspector appointed
A
the chief inspector appointed in writing by the LRS CC/AO
9
Q
How is an individual identified as being authorized to perform limited inspector duties designated as inspection functions?
A
in writing by the chief inspector
10
Q
What 3 things do inspectors check each location for?
A
bin label is attached and matches
confirm the FIFO is being used
verify shelf life and expiration date
11
Q
How often are shelf life items inspected
A
quarterly
12
Q
list the types of entries a materiel management inspector will annotate on the shelf life listing
A
item found to be outdated and items that requires issue or disposition prior to the next inspection
13
Q
Why would an inspector process a TRIC FCC when dealing with type I items under shelf life control
A
to process outdated shelf life items with an increase balance code H to transfer automatically to DLADS
14
Q
How many days before their expiration date are type II shelf life items scheduled for serviceability testing
A
15-45 days
15
Q
What action do you take when an item is destroyed because serviceability testing?
A
process turn in with supply condition H and actions taken code 9
16
Q
Precious metal item does not contain precious metal
A
A
17
Q
Precious metal type is unknown
A
U
18
Q
Precious metal type varies between manufactures
A
V
19
Q
Precious metal contains silver
A
S
20
Q
Precisou metal contains gold
A
G
21
Q
Precious metal contains platinum
A
P
22
Q
Precious metal contains combination silver and or gold
A
C
23
Q
What are two categories of functional check items?
A
assets requiring extensive functional check before installation
assets identified by an inspector whoservuceability may be doubtful due to apparent mishandling while unstuck or being dropped
24
Q
what is adequate proof that a functional check was performed by base maintenance activity?
A
a base maintenance inspectors stamp or signature
25
at a minimum how often are functional checks listings run
semiannually
26
define an item that is suspect or unsuitable
items that if used prior to inspectional for verification of serviceability could cause a hazard condition or damage personal property or equipment
27
unless instructed by applicable directives, how long should an item be coded as suspect
1 year
28
what action should be taken disposition instructions have not been provided by the applicable directive?
transfer to the unhand to an unserviceable detail location using TRIC FCC
29
How are on base customers notified of possible suspect items
by bulletins news letters and phone calls
30
what publication specifies how ESD items will be stored and handled
TO 00-25-234
31
How are unit packs marked to show they contain ESD items
with a sensitive electronic device unit pack table on the identification making side of the unit pack
32
what type cargo code stored not he item record identifies an ESD item
type cargo code 3
33
where can ESD unit packs reopened if required
in an ESD protective area
34
Why was the precious metals recovery program established
to promote the economic recovery of precious metals from excess and surplus materiel
35
who is the installations PMRP manager and focal point for all matters concerning PMRP?
materiel management fight chief inspector
36
what org is responsible for establishing protection requirements for fine precious metals in compliance with PMRP
all org identified as using items containing precious metals
37
This aisle runs the entire length of the ware house
Main aisles
38
There are two aisles used for placing materiel into and removing it from storage. transportation aisles and cross aisles
working aisles
39
aisles are those used as pedestrian routes only and may be required for access to doors for personnel or to special interior areas, aisles must be held to a minimum
Personnel aisles
40
aisles are those that provide access tot the interiors of property stacks for inventory, inspection, or protective processing, usually can be eliminated
service aisles
41
What framework is used to develop the overall material storage space
warehouse layout plan
42
what are the prime factors used in determining the best possible space layouts for storage operations
efficiency of ops and effective space utilization
43
what should be the first step before actually development of the stock layout plan within a given facility
determining storage aid requir3ements
44
what storage factor is being utilized when fast moving items of great demand are stored in locations where they are easy accessible with as little handling as possible
item popularity
45
what factors determining aisle layout when accomplishing the storage layout plan
warehouse structure
quantity
nature and popularity of materiel stored
type and capacity of MHE to be used
46
what main objective must you keep in mind when storing property
waste as little space as possible
47
what are the 2 main factors you must consider when planning the height to start supplies
strength of storage containers
| type of supplies to be stored
48
what is honey combing and what does it result from
storing/withdrawing items so that the empty area cannot storage other supplies
result of poor layout, plans, and methods
49
how should an item be removed for use when it is stored in several rows
1 row at a time, which makes space available for new items
50
List 6 suggested ways to minimize space loss
store in several short rows rather than one long row
store from back of area to aisle
organize a regular re-warehousing program
store each pallet as compactly as possible
assure proper withdrawal of stock
store to a maximum height
51
what are the 2 most prevalent hindrances that limit effective utilization of gross storage space within a warehouse facility
structural loss
| floor load limits
52
what automatic sprinkler head clearance is required when items are stacked to a height of 15 ft, 18 ft, or is of hazardous property?
18 in
36in
36in
53
what is meant by the term floor load limit or load capacity?
total or maximum amount of wight that may be stored in a specific amount of floor space
54
why must the floor load limit be observed
to ensure no damage to the facility, items being store,or the MHE that may be in use, and to prevent any injury to anyone who ay be in the area
55
what is the best way to let warehouse staff know the maximum floor load limit in a storage area
floor load limit signs posted in high spaces visibly throughout the warehouse
56
what should you do when you find an item in stock with no markings or identification label
turn item over to inspector
57
what types of items are readily adaptable for open storage?
```
chains
most non ferrous metals
unfinished lumber
iron pipes
vehicles
most items in large metal drums
```
58
how can items outside storage be protected from direct exposure to the elements
by using preservatives , climatized expendable end items packs and when necessary using roof, portable sheds or flexible coverings
59
what conditions must be met if using tarpaulins, plastic sheets, water proof paper, or similar coverings forties outside storage
covering should be flame retardant and must not produce toxic fumes if combustion does occur
60
what is used tolerate materiel in outside storage
dunnage or specially built platforms and foundations
61
what is the purpose of dunnage
provide adequate ventilation beneath items in stock
62
what are the storage requirements for top secret materiel
class A vault
63
what are the storage requirements for secret and confidential materiel
class B vault
64
howler sensitive firearms stored
approved locked steel weapons rack, in a locked metal container or when authorized in a weapons storage cabinet
65
how are precious metals stored
in a security cage
66
how often will the keys and locks be audited when key operated highsecuritt pad locks are used to store classified materiel
once a month
67
how often are combinations changed when combination padlocks are used to store classified materiel
when padlocks is placed use, personnel knowing combo no longer needs it, when combo is compromised, at least annually, when taken out of service
68
what is the purpose of SF 700 security container information form
shows the location of the container, names, home address, and home tele[hone numbers of the individual having knowledge of the combination
69
Bench stock review conducted monthly using the bench stock recommended additions, changes, and deletions program M04
phase 1
70
Bench stock review accomplished semiannually using the benchstoca review S04
phase 2
71
bench stock review validated SDR/MRA data annually
phase 3
72
who prepares a warehouse location validation schedule
storage personnel
73
the warehouse location validation schedule is prepared for what period for time
each fiscal year
74
when should he storage activity complete scheduled warehouse location validation listing
with in 10 workdays of the start of an inventory cycle or sample inventory
75
what is the primary tool used to create a warehouse location validation listing
ESS
76
list the mandatory parameter inputs to create a warehouse location validation listing
SRAN, beginning warehouse location, end warehouse location, DOLI
77
Explain how to prepare the warehouse area for validation
mark the area with ropes, signs, or play cards to identify and isolate the area. Limit the movement of assets and ensure all transactions are processed promptly
78
what product do you use the stock number displayed on the bin label and property in the bin, matches the information on the item record
warehouse location validation listing
79
list 3 results of not correcting dislocated assets found during the validation process
out of balance conditions
erroneous stock records
warehouse refusal
80
there is stock in a bin and no warehouse location has been assigned, what can you check to see if a location is in the process of being loaded
the warehouse location change suspense file and serviceable balance- no warehouse location listing R36
81
when there is stock in a bin and no ware house location haws been assigned what actions do you take when trying to resolve the issue
location being loaded- prepare bin validation slip
locator file indicates another location- move stock to correct location
if you cannot resolve the problem request a special inventory and place a hard copy of the request in the bin
82
what is the purpose of the daily document register (D04)
to produce controlling audible transactions processed by the materiel management system and provide a comprehensive means to review normal transaction a daily basis
83
how do warehouse personnel reconcile FID entries own the D04
verify all locations remove unused bin labels and cross the corresponding entry on the D04. if the location contains property, prepare a 1GP and forward it to inventory. enter the location on the property on the 1GP but ado not cross out the corresponding entry on the D04
84
what actions do you take when a warehouse refusal occurs
fill the order from the reserve location
check the same/adjacent locations
check the locator listing and FCS suspense file for location change
process a CTH to check recent transactions
check with receiving, inspection, and FCS
85
what does the warehouse supervisor do when a warehouse refusal is verified
stamp all copies the ships issue document ware house refusal. sign copy 1 across the stamp and write assign tex P and process with TRIC 1GP and freeze code I
86
what TRIC is used to assign freeze code I to the item record for a warehouse refusal
1GP
87
what is the purpose of a freeze code
prevent further transactions from processing against the item or detail record
88
what is a bench stock
consumable items kept unhand in the work centers to increase mission support
89
why do bases use MRA or MAQ procedures with bench stock
to establish order and maintain adequate stock for bench stock levels not based on normal consumption
90
what code can be used to protect a temporary large quantity of bench stock items from disposition
an excess exception code
91
what are the phases of bench stock review
conduct monthly using bench stock recommended additions, changes, and deletion program D04.
accomplished semiannually using bench stock review S04
validate SDR/MRA data annually
92
When a phase II semiannually bench stock review is conducted, what is the timeframe of the review
1 work week
93
How often are SDR data and MRA levels validated
annually at the same time as one of the semiannual bench stock reviews
94
What calculates bench stock
M04
95
what lists bench stock
S04
96
begin with the current date and go back to the last item record with a zero balance
physical shortages
97
begin with the current date and go back one year to the last inventory adjustment or the previous numeric DOLI
physical overages
98
when should the accountable officer enforce stricter inventory schedules?
if passed inventories were inaccurate or showed numerous discrepancies
99
what must the accountable officer ensure when conducting a complete inventory
that the warehouse does not remain closed to normal receipts and issues for an unreasonable length of time and that all backlog transaction are processed immediately upon completion of an inventory
100
what is the main reason for performing a special inventory
to correct out of balance condition
101
when are parameter requests for an inventory prepared
one day before the inventory deadline date
102
what program writes inventory count records to a data base file and assigned freeze code C to all item records within the input parameter
inventory count file program RR
103
Count records are not produced for records assigned with what freeze codes
Q
L
C
104
what actions are necessary in conducting complete inventory counts?
storage area preparation, count record preparations, and process and inventory count completion requirements
105
when conducting a special inventory what should you do if the time count is not equal to the quantity indicated in the 1GP output notice
conduct research to determine the cause and appropriate actions to correct the out of balance condition
106
What is produced when the CIC input count quantity does not equal the item record balance?
A recount image
107
when conducting complete inventories, what is the output when the input recount quantity does not equal the item record balance, and the it3em does not qualify for automatic adjustment?
F105 management notice/ and IRC image with AR in position 52-53
108
what is the purpose of causative research
to identify analyze and evaluate the root cause of inventory discrepancies with the goal of eliminating repetitive error
109
when is further research required to resolve an inventory discrepancy
when initial research does not identify probably causes
110
where are the results for items requiring further research documented
on DD for 200
111
specify the criteria for an automatic adjustment
item type act code B, total dollar value must be less than $100. all other unclassified must be less than $1000
112
what management products do automatic adjustments appear on
both transactions register and the consolidated inventory adjustment document register M10
113
what is the purpose of researching inventory discrepancies
to determine the type of discrepancy so the you can begin to reconcile the accountable records and provide a valid audible transaction record that accounts for all items
114
what are the four categories of inventory discrepancies
1. resolve discrepancies
2. unresolved discrepancies that do not meet criteria for further research
3. unresolved discrepancies where further research indicates evidence no personal responsibility
4. unresolved discrepancies where further research indicates evidence personal responsibility
115
what type of inventory adjustment items require support documentation?
inventory adjustment that do not meet the automatic adjustment criteria
116
what list requires extensive research to determine the cause of inventory discrepancy and to ensure corrective action is initiated as required
control item inventory adjustment list
117
where is the original copy of the M10 filed?
document control
118
what tool is used to identify current potential high gloss areas
inventory analysis
119
list the controls used for areas with high rat3e of inventory adjustments
additional research designed to identify system or procedural deficiencies causing an inventory adjustment high loss item, and possible pilferage
120
what type of transaction is used to remove erroneous data from the materiel management system database
record several and correction
121
what four functional areas of materiel management typically are authorized to process RVP transactions
inventory
fcs
document control
customer service
122
what management notice is output by the program if a test of found availability for a TIN shows funds are not available to cover the RVP transaction
A916 REVERSE POST EXCEEDS PROJECT FMR BALANCE BY $
123
what information is required to process and automated RVP
TTPC
date
serial number
124
what are the different types of asset management reports
```
all open record
creation to delivery times
customer validation
inactive customer
item deliver3ed
items not pulled
items not put away
items not received
items put away
```
125
if the report criteria entry fields are left blank for items not pulled/items not put away, what will the report display
all items not pulled for put away for all SRANs
126
In what formats can an items not pulled report be exported in
CSV
Excel
PDF
127
How do you view ESS asset management data base records inmate detail
select a record from the report results list by clicking on a hyperlinked asset management ID number
128
what button is clicked to retrieve the selected items not received report from the ESS asset management database
RUN REPORT
129
Briefly describe NWRM
any components that are critical to launch, enable, inhibit, and authenticate status are classified, serialized items installed on operationally deployed WPN systems and item removed and replaced as an end item
130
Define classified property
materiel that requires protection in the interest of national security
131
how is the documentation stamped prior to the issuing of classified material
stamped in red with the phrase classified
132
what type of equipment protects voice record and data communication processed by traditional national security telecommunication systems and also provides network security for automated information systems
controlled cryptographic item CCI
133
what is used to designate authorized personnel access to the weapons vault to perform duties associated with firearm protection and control?
personnel authorized unescorted access personnel authorized to issue and receive weapons letter
134
give several examples of sensitive materiel
narcotics
precious metals
high value items
135
what sensitive classification code identifies nuclear weapons use control ground equipment such as verifiers adapters computers and data modules which perform a nuclear weapons User Control function
classification code $
136
what must be ensured in order to achieve positive inventory control of NWRM
management must ensure each item is identified accounted for secured segregated and handled in such a manner tonsure its safeguard
137
who is authorized to process receipt of controlled materiel into accountable records systems
personnel authorized by the commander or equivalent
138
how often does the chief inspector conduct training to maintain awareness and competence regarding the proper management of controlled materiel
semiannually
139
how oft3en are code components inventoried as designated in STRATCOM guidance
at 15 30 or 90 day intervals
140
what actions must air force activities take when discrepancy involving a classified it3em occurs
immediately secure materiel, report all discrepancies to security manager, and begin research efforts
141
how are copy of source documents for classified items marked
all copies must be stamped or hand written in red ink with words classified item
142
how is controlled materiel stored
according to security classification and or security risk or pilerage controls of an item
143
what is included in mapping efforts done in reference to storage and physical property movement
info system flows applicable regulations and concentrates on processes associated with managing inventory held in base level materiel management and maintenance; intransitive between facilities and in depot maintenance and stockage points
144
what does CCI reconciliation involve
resolving variances between physical inventory balance and balances on accountable records
145
how are serialized controlled assets identified on the item record
serialized report code SRC
146
what doe the material management activities use to maintain custody accountability
DD form 1907 or carrier furnished signature and tally record
147
during the visual inventory directed by the SECDEF in march of 2008 how did the HAF stop transactions on selected NSN to minimize the moment of the items
HAF directed a freeze on all transactions
148
what is the definition of a blind inventory
inventory team members are purposely unaware of recorded balances of the assets being inventoried
149
in order to to maintain materiel visibility, accountability, and control, how does the AF activities ship controlled materiel
within MILSTRIP channels
150
who is involved in the intransitive visibility of controlled materiel
trans managers at base level, dla, and all commercial carriers and commercial SOS/repair
151
where are signed documents for the issue of controlled items retained
in document ontrol files
152
what is involved in satisfying an end user tock level requirement
maintenance of adequate stock levels and item status tracking
