User Foundations Flashcards
What are the different types of users?
Admin System admin Manager User Workflow user Auditor
What can the Admin user do?
Super user - see and do everything (Manager + Sys Admin)
Have the ability to adjust admin settings and use the application for every module (workflows, entities, team members, checklist, reconciliations, add folder, folders, close analytics, flux analyses)
Ex. Accounting Manager/ Controller
Good for non strict control environments
What can the System Admin user do?
Ability to adjust admin settings related to workflows, entities, team members. Really just grant access to users
Do NOT have the ability to use the application for the close
Ex. IT Support, ERP admin
What can the Manager user do?
Same ability as admins except…
Entities: can only add/remove custom tags and edit calendar settings w/in Entities Admin Settings
Do NOT have the ability to adjust admin settings related to Team Members
Ex. Manager on a dispersed team, Controller of a Functional area
What can the User user do?
Do not have ability to adjust admin settings
Can use the application related to Folders, Checklist, Reconciliation, Flux Analysis
Ex. staff accountant
What can the Workflow User do?
Cannot adjust admin settings
Have the ability to use the application related to Folders and Checklists. Not recs or flux analysis
Good use for someone who needs limited access such as AP Clerk or HR Specialist
What cant the Auditor role do?
Allows auditor read only access to the aspects of the workflows.
Do NOT have the ability to adjust admin settings or use application for the close
What are within each close folder and in what order?
Checklists - Documents - Reconciliations specific to each folder
What do the Checklist/Reconciliation tabs have the the Folders tab doesn’t?
Show Checklists/Recs for everything (all entities, folders, etc) that one has access to as opposed to that specific folder.
Describe the different In Line Tools
Eyeball - follow an item, get a notification when user completes tasks
Pencil - leave review notes for documents, checklists, and reconciliations….can add assignee to the note. Once assignee does something, will get notification and then you can close the note.
Document icon - allows you to attach documents (bank statements, invoices, etc) to checklist items. Items that are NOT related to recs. Creates subfolder in CSP
How do you add a reconciliation workbook?
1) Upload in the document section
2) Put it in through CSP
What is the anchor format and where does it need to be?
hastag - fq - account number
Needs to in the cell to the right of the balance in the Excel WB
How do you roll forward documents?
Go to the following month
Documents
Rollforward
