Unit 7 - Presenting Information

Question 1

Mail Merge

Answer 1

Automatically combining a list of data from, e.g. - an Access database of names and addresses, with a standard letter produced in a word process package, e.g. - Word, so that a series of letters are produced with each address being a different persons.

Question 2

Template in Word

Answer 2

Pre-prepared/pre-designed documents which are partly completed and contain placeholder text and graphics to mark the point in the page which you can replace with your own.

Question 3

Placeholder text

Answer 3

Text on a template which marks the position on the page where you can delete it and enter your own text.

Question 4

Style sheet

Answer 4

Enables the formatting of a document to maintain consistency throughout (i.e. - font size/style/colour)

Question 5

Animated transitions

Answer 5

Refers to the way slides or individual components such as text or graphics appear on the screen/disappear off the screen, such as fading.

Question 6

Template in PPT

Answer 6

A pre-written/master slides with design AND some basic information already included and it saves you having to create a PPT from scratch.

Question 7

Data compression

Answer 7

When data is stored in a format that requires less space (e.g. - bitmapped graphics or JPEGS)

Question 8

Relational database

Answer 8

A large collection of data which is stored in tables that have links between them, that can be accessed by a range of different application programs for a variety of different purposes.

Question 9

Query

Answer 9

When the user interrogates a database by searching, sorting or filtering to find specific information.

Question 10

Report

Answer 10

A formatted output of the results from a database which are presented in a way that is controlled by the user (formatted i.e. - tables/graphs/grouping/results of searches)

Question 11

Macro

Answer 11

A set of key strokes and menu choices recorded by the user as a small program and stored for future use when performing repetitive tasks. E.g. - adding a manager’s signature to a letter.

Question 12

Importing/Exporting

Answer 12

The ability of a piece of software to read and use the data produced by a different piece of software or transferred data from one piece of software/application to another.

Question 13

Cascading style sheet

Answer 13

Enables the quick and easy formatting of text on web pages to maintain consistency throughout the website, e.g., font style/colour/size.

Question 14

Hyperlink

Answer 14

A link, e.g., object/text that when clicked, takes the user from one page/slide show in a document/PPT to a different place in the same document/PPT or a completely different file.

Question 15

Frames

Answer 15

Used to split a window into sections and are sections of a web page in which semi-independent activities can take place.

Question 16

Tweening

Answer 16

When a graphic is tweened, the animation software creates all the in-between frames which means that a smooth movement is produced.

Question 17

HTML

Answer 17

(HyperText Markup Language) is a series of instructions used to format and display text and images on the web by instructing the browser how to present the content to the user.