Unit 6: Performance Appraisal Flashcards

1
Q

WHat is the definition of Performance Appraisal?

A

Formal system assessing contribution of employees to company’s progress

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2
Q

what is the aim of perfomrance appraisal?

A

to improve company through the development of employees

Helps to make personnel-based admin decisions
- Remunerations
- Renovation of contract
- Moe from temporary > permanent contract
- Layoffs/promotions

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3
Q

Should you measure results or performance?

A

PERFORMANCE: bc results can be affected by other variables

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4
Q

What is a simple measure/crtieria?

A

An evluation

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5
Q

What is a multiple meausre/criteria?

A

When you add other measures to a simple (e.g evaluating workers manager & followers)

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6
Q

what is a composite measure/criteria

A

a global evaluations that uses multiple evaluations summed up

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7
Q

Which crtieria is the most accurate?

A

Composite

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8
Q

Should you measure traits or behaviours?

A

BEHAVIOURS because theyre adaptable but traits are stable

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9
Q

Should you measure peak or typical performance?

A

TYPICAL

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10
Q

Should you measure Intra- role or Extra-role behaviours?

A

BOTH
Intra are essential roles startes in job description
Extra-role behaviours are not necessary for the job but help to organisation to reach goals

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11
Q

between intra and extra-role bhevaiours - which should you measure first and why?

A

EXTRA
so employees understand that both are importance

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12
Q

Who measures performance?

A

Bosses
Superviusors
colleagues
emplpyees
subordinates
customers
users
suppliers

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13
Q

Wat is a 360 degree evaluation?

A

When the worker is being evaluatied by everyone (customers, boss, clients, supervisor etc)

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14
Q

What are the 2 ways of measure performance?

A

Objective
Subjective

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15
Q

outline objective measures of measuring performance?

A

quantitative, measurable
e.g. no. of production units per week. no. of errors

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16
Q

Outline subjective measures of measuring performance.

A

qualitative
e.g. questionnaires/interviews

17
Q

what are the 2 techniques uses in questionnaires

A

Scalar technique
Comparative technique

18
Q

what is the scalar technique used in questionnaires?

A

Asks ptp to rate how the statements reflect the individual’s (their manager) behaviour on a SCALE
E.g. “to what extent do you agree with the follow statement…”

19
Q

What is the comparitive technique used in questionnaires?

A

Asks ptp to rank their followers/managers best - worst according to the characteristics

20
Q

how does the questionnaires influence the interviews?

A

Information obtained fromt he questionnaires is discussed in the interview

21
Q

what are the 3 broad steps of the perfoamcne appraisal process?

A

Prepare
Interview
Folow Up

22
Q

Outline the preperation stge of te intervirw process

A
  • notify ptp with plenty of time
  • assess performance compare it to last years objectives (consider other factors)
  • Time & privacy considerations: use neutral space, allow more time to show respect
23
Q

What are the 3 aspects of the feedback interview?

A

Revision (of tasks, objectives ; no surprises)
Exploration (why? int/ext factors?)
Consensus (what happen inf future?

24
Q

outline the follow up of the performane interview?

A

Keep support promises: outline any changes if you cannot
Conduct ongoing process reviews (informal) & periodic review of performance v objectives (formal)

25
Q

Whats the acronym for setting objectives in performance appraisal?

A

SMART
specific
measurables
attainable
relevant
time-bound

26
Q

what are the requirements when setting objectives in a performance appraisal?

A

Specific
Measurable
Attainable
Relevant
Time-bound

27
Q

What are the 5 considerations when providing feedback?

A
  • Descriptive: use facts (not judgement)
  • Positive: begin w/ positive then move to negative
  • Specific: easier to digest/understand
  • Timely: choose the right time
  • Present & future oriented: provide guidance
28
Q

How should you handle objections in a perfomrnace appraisal?

A

Listen
Agreement technique (total or partial): recognising reasoning without agreeing
Broken record technique: retirate goals, desires & feelings