Unit 5-Pubs and Forms (STQ) Flashcards
who is authorized to serve as the POC for pubs and forms where the Air Force serves as the lead service?
civilian employees or military members of the Air Force
what is one objective of the publications and forms management programs?
to ensure pubs and forms are complete, accurate, current and accessible to Air Force users
who ensures that OPR’s follow guidance on creating, maintaining, and disposing of reports according to AFI’s
Air Force network integration center
who is solely responsible for the accuracy, currency, and integrity of the contents and for compliance with their pubs and forms?
the OPR
who at a minimum needs to be one organizational level above the OPR?
the certifying official
what are approving officials?
senior leaders responsible for policies and guidance/procedures pertaining to their functional areas
what are the two types of Air Force publications?
- directive
2. non-directive
all pubs in the directive pubs category must carry what statement in the pub header?
“COMPLIANCE WITH THIS PUBLICATION IS MANDATORY”
what are some directive pubs?
- policy directives
- policy memorandums
- mission directives
- instructions
- guidance memorandums
- manuals
- interservice publications
- . supplements
- . installation publications
an AFPM must be converted to or integrated into an AFDP within how many days or the policy is no longer in effect and who approves all AFPMs?
180 days; SECAF
what are publications that extend or add material to publications issued by higher headquarters or agencies?
supplements
Air Force personnel use nondirective pubs in what manner?
as reference aids, “how-to” guides, or as sources of official information
what are the two type of visual aids and how are they used?
- permanent is used to explain or instruct
2. temporary is used to inform or motivate, such as a poster promoting safe driving
describe a departmental form.
a form used Air Force wide or by more than one MAJCOM, FOA, DRU, base or wing. it is prescribed by a departmental publication such as an Air Force instruction or manual
what is important to remember if you download pubs to your computer?
to periodically check the e-pubs site for changes to publications
what is the single source for accessing, viewing, downloading, ordering, and printing electronic products?
e-pubs
what are the sections in Part I of the product announcement?
- Section A- Publications Released
- Section B- rescinded pubs
- section C- pubs not yet available
- Section D- general info
what is a subscription of service?
a way to be notified by e-mail anytime there is a change to a pub or series number
what is the rehabilitation act in pubs.
e-pubs must comply with section 508 of the rehabilitation act for all online products. it requires that when federal agencies develop, procure, maintain, or use electronic and information technology, federal employees and the general public with disabilities have access to and use of information that is comparable to access to and use of information by people without disabilities
Why is a releasability statement added?
to specify any limitations on distribution
how many interim changes can be issued to an Air Force departmental pub?
1 to 5, after the fifth change, the pub must be rewritten
what are the two types of changes?
- interim
2. administrative
on administrative changes, why is there no coordination required?
because these types of changes are non-substantive
what is the fine for maintaining a system of records that has not been published in the federal register?
up to 5,000$
what is the federal register?
official daily publication for rules, proposed rules, and notices
what is an official system of records?
authorized by law or executive order, needed to carry out and Air Force mission or function, and published in the federal register
what should you check prior to releasing personal information to third parties?
make sure it is authorized under the PA, consider the consequences, and check the accuracy of the information
when can you ask a third party for personal information?
when you must verify information, want opinions or evaluations, when you cant contact the subject, or the subject asks you
what are two ways a PA statement may be given?
- orally
2. written
when is a PA statement given?
given to anyone from who you are collecting personal information that will be put in a system of records or when asking for SSN
how are SSN’s protected?
authority, purpose routine uses, and disclosure–FOUO
how are tapes and magnetic medium destroyed?
degauss or overwritten
What is the purpose of the information collection and reports management system?
to reduce costly, ineffective, and redundant information collection and reporting requirements
what is the basic policy for information collection reports?
ensure sufficient information is available to achieve military effectiveness and management efficiency
what type of information requires a control symbol?
status, summary, or statistical information that is compiled and transmitted from one organizational component to another
