Unit 5-Pubs and Forms (STQ)

Question 0

who is authorized to serve as the POC for pubs and forms where the Air Force serves as the lead service?

Answer 0

civilian employees or military members of the Air Force

Question 1

what is one objective of the publications and forms management programs?

Answer 1

to ensure pubs and forms are complete, accurate, current and accessible to Air Force users

Question 2

who ensures that OPR’s follow guidance on creating, maintaining, and disposing of reports according to AFI’s

Answer 2

Air Force network integration center

Question 3

who is solely responsible for the accuracy, currency, and integrity of the contents and for compliance with their pubs and forms?

Answer 3

the OPR

Question 4

who at a minimum needs to be one organizational level above the OPR?

Answer 4

the certifying official

Question 5

what are approving officials?

Answer 5

senior leaders responsible for policies and guidance/procedures pertaining to their functional areas

Question 6

what are the two types of Air Force publications?

Answer 6

1. directive

2. non-directive

Question 7

all pubs in the directive pubs category must carry what statement in the pub header?

Answer 7

“COMPLIANCE WITH THIS PUBLICATION IS MANDATORY”

Question 8

what are some directive pubs?

Answer 8

1. policy directives
2. policy memorandums
3. mission directives
4. instructions
5. guidance memorandums
6. manuals
7. interservice publications
8. . supplements
9. . installation publications

Question 9

an AFPM must be converted to or integrated into an AFDP within how many days or the policy is no longer in effect and who approves all AFPMs?

Answer 9

180 days; SECAF

Question 10

what are publications that extend or add material to publications issued by higher headquarters or agencies?

Answer 10

supplements

Question 11

Air Force personnel use nondirective pubs in what manner?

Answer 11

as reference aids, “how-to” guides, or as sources of official information

Question 12

what are the two type of visual aids and how are they used?

Answer 12

1. permanent is used to explain or instruct

2. temporary is used to inform or motivate, such as a poster promoting safe driving

Question 13

describe a departmental form.

Answer 13

a form used Air Force wide or by more than one MAJCOM, FOA, DRU, base or wing. it is prescribed by a departmental publication such as an Air Force instruction or manual

Question 14

what is important to remember if you download pubs to your computer?

Answer 14

to periodically check the e-pubs site for changes to publications

Question 15

what is the single source for accessing, viewing, downloading, ordering, and printing electronic products?

Answer 15

e-pubs

Question 16

what are the sections in Part I of the product announcement?

Answer 16

1. Section A- Publications Released
2. Section B- rescinded pubs
3. section C- pubs not yet available
4. Section D- general info

Question 17

what is a subscription of service?

Answer 17

a way to be notified by e-mail anytime there is a change to a pub or series number

Question 18

what is the rehabilitation act in pubs.

Answer 18

e-pubs must comply with section 508 of the rehabilitation act for all online products. it requires that when federal agencies develop, procure, maintain, or use electronic and information technology, federal employees and the general public with disabilities have access to and use of information that is comparable to access to and use of information by people without disabilities

Question 19

Why is a releasability statement added?

Answer 19

to specify any limitations on distribution

Question 20

how many interim changes can be issued to an Air Force departmental pub?

Answer 20

1 to 5, after the fifth change, the pub must be rewritten

Question 21

what are the two types of changes?

Answer 21

1. interim

2. administrative

Question 22

on administrative changes, why is there no coordination required?

Answer 22

because these types of changes are non-substantive

Question 23

what is the fine for maintaining a system of records that has not been published in the federal register?

Answer 23

up to 5,000$

Question 24

what is the federal register?

Answer 24

official daily publication for rules, proposed rules, and notices

Question 25

what is an official system of records?

Answer 25

authorized by law or executive order, needed to carry out and Air Force mission or function, and published in the federal register

Question 26

what should you check prior to releasing personal information to third parties?

Answer 26

make sure it is authorized under the PA, consider the consequences, and check the accuracy of the information

Question 27

when can you ask a third party for personal information?

Answer 27

when you must verify information, want opinions or evaluations, when you cant contact the subject, or the subject asks you

Question 28

what are two ways a PA statement may be given?

Answer 28

1. orally

2. written

Question 29

when is a PA statement given?

Answer 29

given to anyone from who you are collecting personal information that will be put in a system of records or when asking for SSN

Question 30

how are SSN’s protected?

Answer 30

authority, purpose routine uses, and disclosure–FOUO

Question 31

how are tapes and magnetic medium destroyed?

Answer 31

degauss or overwritten

Question 32

What is the purpose of the information collection and reports management system?

Answer 32

to reduce costly, ineffective, and redundant information collection and reporting requirements

Question 33

what is the basic policy for information collection reports?

Answer 33

ensure sufficient information is available to achieve military effectiveness and management efficiency

Question 34

what type of information requires a control symbol?

Answer 34

status, summary, or statistical information that is compiled and transmitted from one organizational component to another