Unit 4-Program Management (STQ) Flashcards
a record requested by a member of the public who follows rules established by proper authority will not be withheld in whole or in part unless what?
the record are exempt from mandatory partial or total disclosure under the FOIA
what information does the public have a right to?
information concerning the activites of its government
how does the Air Force conduct its activities?
in an open manner consistent with the need for security and adherence to the requirements of laws and regulations
who obtains recommendations from the OPR for records?
FOIA Manager
who provides training for the FOIA program?
FOIA Manager
who finds and provides the requested records?
the OPR
When is a FOIA request considered recieved?
when the office responsible for processing the request physically recieves it
when are fees waived?
when the cost is 15$ or less
within how many working days must a final response determination be made?
20 working days
what can requesters do if they are dissatisfied with the results of a FOIA request?
sue the Air Force
What are the two types of FOIA request?
- Simple
2. Complex
what type of request is processed quickly and then in small volumes?
Simple
Who does the requester submit an appeal to?
Secretary of the Air Force
what report is mandated by the statute, reported on a fiscal basis, and submitted to the Attorney General?
Annual Freedom of Information act report
who is responsible for reporting information on the annual FOIA report?
FOIA Manager
what does the privacy act of 1974 do for individuals?
protect individuals from unwarrented invasion of their personal privacy
what is a system of records?
any group of agency records, in paper or electronic form, which contains information about people from which information is retrieved by a personal identifier, such as a person’s name, ssn, PIN, through a cross-reference system?
where must the Air Force publish a description of records systems covered by the PA?
The Federal Register
who is responsible to manage and safeguard the system?
system managers
who is the focal point in their functional area for general PA questions?
PA monitors
does a requester need to state the act when requesting records that are contained in a system of records?
NO
how many workdays, if possible, should you give a copy of the requested records to the requester?
10 workdays of receipt
what may a system manager ask if a third party is present during a record review?
written consent
when can you release information to a third party?
When the subject agrees orally or in writing
what is the fine for maintaining PA record systems that has not been published in the federal register or for making an unauthorized disclosure?
5000$ may be imposed
what are some examples of nonreleasable information?
- marital status
- number, name, and sex of dependents
- civilian educational degrees and major areas of study
- school and year of graduation
- home of record
- home address and phone number
- age and date of birth
- . present or future assignments overseas
- office and unit address and duty phone for overseas
- race/ethnic origin
- SSN
how many days does a system manager have to process access denials?
5 workdays after you receive the request for access
how is PA information protected?
according to its sensitivity
what must the system manager verify to avoid unauthorized disclosure of PA information?
the identity of all requesters unless the record sought is available to anyone under the FOIA
how are records containing personal data disposed of?
in a manner that prevents inadvertent compromise
what are the four headings for a PA statement?
- authority
- purpose
- routine uses
- disclosure
what is displayed when an information system contains PA information?
warning banners will be displayed on the first screen to assist in safeguarding the information
FOUO information is a designation that applies to what type of information?
information that has not been given a classification pursuant to the criteria of an Executive order, but which may be withheld from the public because disclosure would cause a foreseeable harm to an interest protected by one or more FOIA exemptions
What criteria must FOUO information meet under the FOIA?
Exemptions 2-9
How is an individual paragraph in a classified document markedas FOUO
by placing “FOUO” at the beginning of the Paragraph
what must be done if FOUO information is transmitted to authorized persons outside of DOD?
expanded marking to explain the significance of the FOUO markings must be used
how is FOUO information protected during duty hours?
keep in an out-of-sight location
how is FOUO information protected during non-duty hours?
stored to prevent unauthorized access. May keep them in an unlocked file or desk when normal internal security is provided. if no internal security, store records in a locked building, room, or if need be locked in a file cabinet, desk, or bookcase
what is done with FOUO when protection from public is disclosure is no longer needed?
remove the markings, and tell everyone who has the records that the status has changed
how is FOUO information disposed?
by tearing each copy into pieces ( to prevent reconstruction) and placing them in regular trash containers
can FOUO information be recycled?
YES
