Topic 2D: Data and Presenting Information: Reports & Spreadsheets Flashcards
What is the purpose of a report?
To initiate a decision or action by readers of the report.
What are the two types that reports may be?
Control actions
Planning decisions
What are the likely contents of reports?
Information
Narrative or description
Analysis
Evaluation
What is the difference between a report being routine or not routine?
Routine reports include budgetary control reports, sales reports or progress reports while non routine reports include market research reports
What does the format of a report depend on?
Depends on who the report is for
What are the likely contents of reports?
Information
Narrative or description
Analysis
Evaluation
What does the format of a report depend on?
Depends on who the report is for
What might a short formal report incude?
Terms of reference of information
Procedure or method
Findings
Conclusions
Recommendations
What is data visualisation?
The process of presenting report formats that represent data and information in a pictorial or graphical format that helps the receipient to understand the significance more easily than if presenting in a traditional report format
What are dashboards?
These provide a relevant summary and are often used to provide four or five relevant drivers that give an overview of a business area. Each driver can be further analysed by drilling down into the supporting data.
What are line charts?
These are used to show trend analysis or timebased resutls
What are mapping charts?
These present geographically for example, countries or regions can be clicked on and drilled into to find information specfic to those areas
What are bar and pie charts?
The traditional methods of comparing data which is made up of component parts
What are tables?
The traditional method of presenting reference method material by breaking it down into rows and columns
What is the main impact of data visualisation of informations?
They bring chance to how information is presented. Data presented in dashboards and mapping charts can be drilled down further, for example, if the headline figure is sales, it would be possible to drill down further to shows sales by product or location
What are the ways of presenting data?
Tables
Charts
Graphs
What is the essence of data visualisation in terms of understanding (an advantage and disadvantage?
Can make it easier to understand, although it can also oversimplify things or even mislead in certain cases
What is a matrix?
A table of data presenting charts and graphics What is the essence
What is a table?
A matrix of data in rows and columns with the being titled. Two dimensional shows two variables
What are multiple bar charts?
Have a set of bars for each class, with each bar representing a single constituent part of the total. Within each set, the bars are physically joined and always arranged in the same sequence.
What are components bar charts?
Have each bar representing a class and split into constituent parts. Within each bar, components are always stacked in the same order
What are percentage component bar charts?
Have each bar representing a class but all drawn to the same height, representing 10% of the total. The constituent parts of each class are then calculated as percentages of the total and shwn within each bar accordingly
What are the essence of spreadsheets?
They are the basic tool of accountants to record and manipulate management informaton
