Tools and Documentation Flashcards
What is the primary purpose of project documentation?
To provide a clear and comprehensive record of project activities and decisions.
True or False: Project documentation is only necessary at the beginning of a project.
False
Fill in the blank: The ________ is a document that outlines project objectives, scope, and deliverables.
Project charter
What type of document is used to outline the roles and responsibilities of project team members?
RACI matrix
Multiple Choice: Which of the following is NOT a type of project management tool? A) Gantt Chart B) SWOT Analysis C) Waterfall Model D) Database Management System
D) Database Management System
What is a Gantt Chart used for?
To visualize project schedules and track progress over time.
True or False: A stakeholder analysis is an important part of project documentation.
True
What does the acronym ‘WBS’ stand for?
Work Breakdown Structure
Fill in the blank: ________ is a tool used to identify potential risks in a project.
Risk register
Multiple Choice: Which document contains detailed descriptions of project deliverables? A) Project Charter B) Scope Statement C) Project Schedule D) Status Report
B) Scope Statement
What is the purpose of a status report?
To communicate the current progress and health of the project to stakeholders.
True or False: Communication plans are not necessary for small projects.
False
What is a project scope statement?
A document that defines the boundaries of the project, including what is included and excluded.
Fill in the blank: A ________ is a tool that helps track project expenses and budget.
Budget tracker
Multiple Choice: Which of the following is a qualitative risk analysis technique? A) Probability and Impact Matrix B) Monte Carlo Simulation C) Earned Value Management D) Critical Path Method
A) Probability and Impact Matrix
What is the purpose of a communication plan?
To outline how project information will be shared among stakeholders.
True or False: Only project managers should be involved in project documentation.
False
What does ‘lessons learned’ documentation provide?
Insights and knowledge gained from the project that can improve future projects.
Fill in the blank: A ________ outlines the steps and tasks necessary to complete a project.
Project plan
Multiple Choice: What is the main benefit of using project management software? A) Increased complexity B) Better tracking and collaboration C) Reduced costs D) Longer project timelines
B) Better tracking and collaboration
What is the role of a project sponsor?
To provide support, resources, and guidance for the project.
True or False: A project management tool can help with scheduling and resource allocation.
True
What is an issue log?
A document that tracks problems or issues that arise during the project.
Fill in the blank: The ________ outlines how changes to the project will be managed.
Change management plan