time management

Question 1

processes of time management (7)

Answer 1

1. planning schedule management
2. defining activities
3. sequencing activities
4. estimating activity resources
5. estimating activity durations
6. developing the schedule
7. controlling the schedule

Question 2

what is used to develop a schedule management plan (3)

Answer 2

• expert judgement
• meetings
• analytical techniques

Question 3

what does a schedule management plan include (2)

Answer 3

• development of project schedule model

- the scheduling methodology and tool to use when developing the project schedule model

Question 4

what does an activity list include (3)

Answer 4

• the activity name
• an activity identifier or number
• a brief description of the activity

Question 5

what does activity attributers provide (5)

Answer 5

• successors
• predecessors
• leads and lags
• logical relationships
• constrains

Question 6

what is a milestone

Answer 6

a significant event that normally has no duration (a marker)

Question 7

what does it take to complete a milestone

Answer 7

having done several activities prior

Question 8

what are the things sequencing activities include (2)

Answer 8

• reviewing activities and determining dependencies

- determining activities leads to developing critical path analysis

Question 9

3 types of dependancies

Answer 9

• mandatory
• discretionary
• external

Question 10

what is a network diagram (PERT charts)

Answer 10

a schematic display of the logical relationships among project activities and their sequencing

Question 11

what does arrow diagraming method show (2)

Answer 11

• finish-to-start dependancies

- activities in the form of arrows

Question 12

what does estimating activity resources include (2)

Answer 12

• determining the quantity and type of resources that will be assigned to each activity
• resources are people, equipment, and materials.

Question 13

what does estimating activity duration include (3)

Answer 13

• the actual amount of time worked on an activity plus elapsed time
• effort is the number of workdays or work hours required to complete a task
• people doing the work should help create estimates, and an expert should review them

Question 14

what is a three point estimate (3)

Answer 14

an estimate that includes an

1) optimistic estimate (best case scenario
2) most likely estimate (expected scenario)
3) pessimistic estimate (worst-case scenario)

Question 15

tools and techniques used to develop the schedule (3)

Answer 15

1) gantt charts
2) critical path analysis
3) PERT analysis

Question 16

what symbols does a gantt chart include and explain their meaning (4)

Answer 16

• a black diamond: a milestones
• thick black bars: summary tasks
• lighter horizontal bars: durations of tasks
• arrows: dependencies between tasks

Question 17

milestones should be SMART:

Answer 17

Specific
Measurable
Assignable
Realistic
Time framed

Question 18

what is a critical path

Answer 18

the longest path through the network diagram and has the least amount of slack or float

Question 19

what happens if one or more of the activities on the critical path takes longer than planned

Answer 19

the whole project schedule will slip unless the project manager takes corrective action

Question 20

using CPA to shorten schedule

Answer 20

• shortening durations of critical activities/tasks by adding more resources or changing their scope
• fast tracking activities by doing them in parallel or overlapping them

Question 21

what is PERT

Answer 21

a network analysis technique used to estimate project duration when there is a high degree of uncertainty about the individual activity duration estimates

Question 22

what estimate does PERT used

Answer 22

three point estimate

Question 23

PERT formula *

Answer 23

( optimistic time + 4(most likely time) + pessimistic time ) / 6

Question 24

what are the goals of controlling the schedule (4)

Answer 24

to know

• the status of the schedule
• influence factors that cause schedule changes
• determine that the schedule has changed and manage changes when they occur

Question 25

tools and techniques used when controlling the schedule

Answer 25

• progress reports
• a schedule change control system
• project management software, including schedule comparison charts