Theme Minimum Requirements

Question 1

Business Case

Answer 1

Create and maintain a business justification for the project

Review and update the business justification in response to decisions and events that might impact desirability, viability, or achievability of the project

Define the management actions that will be put in place to ensure that the project’s outcomes are achieved and confirm that the project’s benefits are realised

Define and document the roles and responsibilities for the business case and benefits management

Question 2

Organisation

Answer 2

Define its organisation structure and roles. Must minimally ensure that all of the responsibilities in PRINCE2’s role descriptions are fulfilled

Document the rules for delegating change authority responsibilities, if required

Define its approach to communicating and engaging with stakeholders

Question 3

Quality

Answer 3

Define its quality management approach

Specify explicit quality criteria for products in their product descriptions

Maintain records to provide evidence that the planned quality activities have been carried out, and summarize those activities that are planned or have taken place in some form of quality register.

Specify the customer’s quality expectations and prioritized acceptance criteria for the project in the project product description.

Use lessons to inform quality planning, the definition of quality expectations, and quality criteria.

Question 4

Plans

Answer 4

Ensure that plans enable the business case to be realised
Have at least two management stages: an initiation stage and at least one further management stage. The more complex and risky a project, the more management stages that will be required.

Produce a project plan for the project as a whole and a stage plan for each management stage

Use product-based planning for the project plan, stage plans, and exception plans. It may be optionally used for team plans.

Produce specific plans for managing exceptions
Define the roles and responsibilities for planning

Use lessons to inform planning

Question 5

Risk

Answer 5

Define its risk management approach, which must minimally cover:
How risks are identified and assessed, how risk management responses are planned and implemented, and how the management of risk is communicated throughout the project lifecycle

Maintain some form of risk register to record identified risks and decisions relating to their analysis, management, and review

Ensure that project risks are identified, assessed, managed, and reviewed throughout the project lifecycle

Use lessons to inform risk identification and management

Question 6

Change

Answer 6

Define its change control approach, which must minimally cover:
How issues are identified and managed
Assessing whether identified issues might have a material impact on the business justification of the project
The roles and responsibilities for change control

Define how product baselines are created, maintained, and controlled

Maintain some form of issue register to record identified issues and decisions relating to their analysis, management, and review

Ensure that project issues are captured, assessed, managed, and reviewed throughout the project lifecycles

Use lessons to inform issue identification and management

Question 7

Progress

Answer 7

Define its approach to controlling progress in the PID
Be managed by stages
Set tolerances and be managed by exception against them
Review the business justification when exceptions are raised
Learn lessons